WPS Office

Free All-in-One Office Suite with PDF Editor

Edit Word, Excel, and PPT for FREE.

Read, edit, and convert PDFs with the powerful PDF toolkit.

Microsoft-like interface, easy to use.

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01 Enable document cloud synchronization for instant access to urgent needs. 02 Power outage suddenly? Lost unsaved documents? 03 Bulk delete blank lines and pages. 04 How to protect document privacy and security？ 05 Easy file Collection

WPS Docs Beginner's Guide: 5 key Features for Effortless Document Editing

March 15, 2024

2.7K Views

In daily office work, many common problems may arise, such as how to recover documents, how to increase work efficiency, and how to delete blank pages, etc. Today, I will share five great tips to help you solve these common work issues. Let's dive in!

01 Enable document cloud synchronization for instant access to urgent needs.

First, log in to your account, then activate document cloud synchronization on the homepage. This way, once your document is saved, whether on your phone or any other new device, as long as you're logged in with the same WPS account, you can access your documents anytime, anywhere.

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02 Power outage suddenly? Lost unsaved documents?

First, click on "Menu" - "Backup and Recovery" - "Auto Backup ". Here, you can find relevant backups of your documents. Click on "Setup" to adjust backup preferences.

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03 Bulk delete blank lines and pages.

When dealing with documents, blank lines and pages often appear out of nowhere. Manually deleting them is time-consuming. Try WPS's special tool - the Bulk Delete Toolbox! You can effortlessly remove unwanted content from your document with just one click.

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04 How to protect document privacy and security？

Sometimes at work, you may need to send documents to colleagues but want to prevent unauthorized changes by others. Click on Review > Restrict Editing to set permissions for editing, reading, commenting, and other actions to enhance document security.

05 Easy file Collection

In both work and study, there's often a need to share files and data with team members, and transferring files back and forth can be quite cumbersome.
I recommend using WPS's "Files Collect" feature. Simply send a link each time, and you can share multiple files simultaneously. The files stored in the shared folder are in the cloud, so there's no need to worry about expiration. You can also set member permissions to prevent data leaks, ensuring the security of documents and files.

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Algirdas Jasaitis

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.