Easy Ways on How to Download a Gmail Email as a PDF

July 31, 2023 912 views

Email is one of the most common ways of communication these days, and Gmail is a popular email service provider used by millions of people worldwide. Sometimes, you may need to save an important email as a PDF file for future reference or to share it with someone. In this article, we will discuss how to download a Gmail email as a PDF file.

How to Download a Gmail Email as a PDF Using Google Chrome

Google Chrome is a popular web browser that offers several useful features, including the ability to save web pages as PDFs. Follow these steps to download a Gmail email as a PDF using Google Chrome:

1. Open Gmail in Google Chrome online and select the email you want to download as a PDF.

2. Click the printer icon in the top right corner of the screen.

3. In the print dialogue box, click the "Destination" section.

4. Select "Save as PDF" from the list of options and click "Save".

5. Choose a location on your computer to save the PDF file and click "Save" again.

How to Download a Gmail Email as a PDF Using WPS Office

To download a Gmail email as a PDF using WPS Office, you will need to first download the email to your computer and then convert it to a PDF file format. Here's how you can do it step by step:

1. Open the email that you want to download in your Gmail account.

2. Click on the three dots (more options) icon on the top-right corner of the email and select "Download message".

3. Save the email in your desired location on your computer.

4. Open WPS Writer (the word processing software in WPS Office) on your computer.

5. Click on Menu on the top left corner of the screen and select "Open" from the drop-down menu.

6. Browse and select the downloaded Gmail email file that you saved in step 3.

7. Once the email is open in WPS Writer, click on "Menu" again and select "Export to PDF" from the drop-down menu.

8. Click "Export" to start the conversion process.

9. Name the PDF file and select the location where you want to save it on your computer.

10. Click "Save" to complete the process.

Using Tips to Download a Gmail Email as a PDF

  • If you're having trouble converting your email to PDF format, try simplifying the formatting by removing any unnecessary images or formatting elements. This can help the PDF conversion process go more smoothly.

  • There are several third-party tools available that allow you to download Gmail emails as PDFs. These tools may offer additional features and customization options, but be sure to research and choose a reputable tool.


Q. Can I download multiple Gmail emails as PDF files at once?

A. Unfortunately, Gmail does not provide an option to download multiple emails as PDF files at once. You have to download each email separately using the above methods.

Q. Can I edit the content of a Gmail email before saving it as a PDF with WPS Office?

A. Yes, you can edit the content of a Gmail email before saving it as a PDF with WPS Office's built-in editor. This can be useful if you need to remove sensitive information or make other changes to the email content before saving it as a PDF.

Q. Can I edit the PDF file created from my Gmail email using WPS Office?

A. Yes, you can use the WPS Office PDF editor and converter to make changes to the PDF file created from your Gmail email. Simply open the file in the PDF editor and use the various tools and features available to edit the document as needed.

Q. Is WPS Office free to use?

A. Yes, WPS Office is free to use, and you can download its editor and converter from their official website online.

Final Thoughts on How to Download a Gmail Email as a PDF

Downloading Gmail emails as PDFs is a straightforward process, but it requires a few steps to ensure that the resulting PDF document is high-quality and contains all the necessary information. WPS Office can be an excellent tool for converting Gmail emails to PDF format, offering a range of features to enhance the final product. By downloading and installing WPS Office, users can simplify the process of converting Gmail emails to PDFs and enjoy a seamless experience with minimal effort. We highly recommend giving WPS Office a try, and with its free trial, there's no risk involved in testing its features and benefits. So, download WPS Office today and start converting your Gmail emails to high-quality PDFs in no time!

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.