How to Add Bates Numbers to PDF on Windows Using PDF Converters

July 31, 2023 1.3K views

If you’re dealing with a large number of legal or business documents, adding Bates numbers to your PDF files can be a critical task. Bates numbering involves adding a unique numerical identifier to each PDF file page, typically in the footer section. This task can be accomplished using various software tools on the Windows operating system. In this article, we will discuss the top 3 methods about “how to add Bates numbers to PDF files. Whether you’re a legal professional, a business owner, or someone looking to keep your PDF files organized, these methods will help you streamline your workflow and simplify your document management process.

How to Add Bates Numbers to PDF Offline With WPS Office

WPS Office is a free, multi-platform office suite that provides users with a variety of tools for creating and editing documents, spreadsheets, and presentations. One of the many features of WPS Office is the ability to add Bates numbering to PDF files offline. For this purpose, you just need to focus on the below procedure:

  1. Download the WPS office from the official website and launch the application on your computer.

  2. Click on “Menu” in the top-left corner of the screen, then select “Open” to locate the PDF file to which you want to add Bates numbers too.

  1. Once the PDF file is open in the program interface, click on the “Insert” tab in the top menu bar, then select “Header & Footer.”

  1. In the footer section, select the option to add a page number, then enter the Bates numbering format you want to use. This typically includes a prefix, a number, and a suffix, such as “ABC-001-XYZ.”

  2. Customize the appearance of the Bates numbers by selecting different fonts, sizes, and styles from the formatting options and then Click “OK” to apply the Bates numbering to the PDF file.

  1. Once you are satisfied with the Bates numbering, save the file by clicking “Menu” and then “Save.”

How to Add Bates Numbers to PDF Online

Method 1:Add Bates Numbers to PDF Using Sejda PDF

Sejda PDF is an online PDF editor that provides various tools to edit and manipulate PDF files. It offers a free version and a paid version with additional features. One of its tools includes adding Bates numbers to PDF files. Here are the steps about how to add Bates numbers to PDF using Sejda PDF:

  1. Go to the Sejda PDF website, and in the “All Tools” section, select the “Bates Numbering” tool from the list of available tools.

  2. In the “Bates numbering of PDF files” page, click “Upload PDF files.”

  1. Upload the PDF file to which you want to add Bates numbers, then set Bates numbering settings such as location, style, fonts, etc.

  2. Once you’re done with the settings, hit the “Bates Stamp” button.

  1. The file will undergo processing, and after a few seconds “Download” button will appear on the screen with the preview of the document. Here, you can either download the file or click “back to editing” if you don’t receive the desired results.

Method 2:Add Bates Numbers to PDF Using Soda PDF

Soda PDF is a PDF editor that offers both an online and offline version. Soda PDF Online is a software tool that allows users to create, edit, and manipulate PDF files without the need for software installation. It provides various features, including adding Bates numbers to PDF files. Follow the below step-by-step guide if you want to add bates number to PDF using this software:

  1. Open the Soda PDF website in your favorite browser and select the “Bates Numbering” tool and click the “Choose File” button to upload your desired file or alternatively drag and drop the file to the web tool interface.

  1. Once the file has been uploaded, select the page range, Bates settings, and position where you want to add numbering.

  2. Once you’ve selected the desired values, hit the “Add Bates Numbering” button. In the end, the final file will be automatically downloaded to your device.

Using Tips

✅Prefer selecting a numbering format that is appropriate for the type of document being managed.

✅Use a legible font, such as Arial or Times New Roman, for the Bates numbers, and make sure that they are appropriately sized to ensure readability.

✅ Don’t forget to keep a backup of the original PDF file.


1- Can I use WPS Office to edit other file formats besides PDF?

Yes, WPS Office supports editing and creating documents in various file formats, including DOC, DOCX, XLS, XLSX, PPT, PPTX, and more.

2 - Why would I need to add Bates numbers to a PDF document?

Adding Bates numbers to a PDF document can be useful in legal and business contexts where it is necessary to keep track of large volumes of documents.

Download WPS Office for Free to Add Bates Numbers to PDF

Putting in a nutshell, “how to add Bates numbers to PDF” is a convenient and straightforward process if you use the right tools and follow the correct pattern. All the above-discussed methods are reliable and tested, but WPS Office stands out as an efficient option that offers users the ability to add Bates numbers to PDF files offline. With its user-friendly interface and comprehensive feature set, WPS Office is a great choice for anyone looking to edit Docs, PDFs, PPTs, and Excel files. So download this software right Now, and enjoy seamless document dealing.

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.