How to Edit PDF with Smallpdf The Ultimate Guide

December 8, 2023 1.1K views

In the vast landscape of online tools, Smallpdf stands out as a versatile hub for PDF tasks. Yet, the maze of PDF editing can be perplexing. Ever wondered how to navigate it seamlessly? Here lies your answer. This preface unravels the mystery, guiding you through the art of editing PDFs with Smallpdf. Don't miss out – clarity awaits in the following pages.

Part 1: How to Edit PDF using Smallpdf

To Edit PDF using Smallpdf, please follow these steps:

Step 1: Access Smallpdf's Edit PDF tool: Visit Smallpdf's website and choose the "Edit PDF" option.

Access Smallpdf tool.

Access Smallpdf tool.

Step 2: Upload your PDF file: Drag and drop the PDF file into the designated area or use the "Choose file" button to select it from your computer.

 Choose and upload file.

Choose and upload file.

Step 3: Utilize editing tools: Employ the various editing tools on the right side of the screen to add text, format text, highlight content, draw, and add images or shapes.

Enter file to edit it.

Enter file to edit it.

Step 4: Edit existing elements: Double-click on text boxes to edit text and use the image editing tools to modify existing images.

Double click or select this icon to edit text.

Double click or select this icon to edit text.

Step 5: Apply annotations and comments: Use the Annotations icon to add annotations or comments to your PDF.

Step 6: Download or share your edited PDF: Click the "Export" button to save the edited PDF to your device. Alternatively, use the "Share" button to generate a shareable link or send the PDF via email.

 Click Export button to save PDF file.

Click Export button to save PDF file.

Step 7: Explore additional tools: Discover other PDF editing options like merging, splitting, watermarking, and fillable forms.

Here is some tips:

  1. Read widely to enhance your language skills and writing techniques.

  2. Write regularly to improve your fluency and develop your writing style.

  3. Find a distraction-free writing space to focus on your thoughts.

  4. Craft a compelling introduction to capture the reader's attention.

  5. Organize your ideas logically and guide the reader through your writing.

  6. Employ descriptive language and imagery to engage the reader.

  7. Proofread carefully to eliminate errors and enhance clarity.

  8. Seek feedback from trusted sources to gain valuable insights.

  9. Embrace your unique voice and let your personality shine through.

  10. Continuously seek opportunities to improve your writing skills.

Getting Started with Smallpdf

Smallpdf logo.

Smallpdf logo.

Smallpdf, an online PDF editing and management platform, has revolutionized the way we interact with PDF documents. Its user-friendly interface and comprehensive suite of tools make it a go-to solution for individuals and businesses alike. Whether you need to edit, convert, compress, or protect your PDF files, Smallpdf has you covered.

Sign Up

Step 1: Visit the Smallpdf website ( and click "Sign Up” or “Log In”

Access Smallpdf website.

Access Smallpdf website.

Step 2: Enter your email address, create a password, agree to the Terms of Service, and click "Sign Up."

Sign up account with google.

Sign up account with google.

Navigating the Smallpdf Universe

Step 1: Access the main dashboard.

Smallpdf main dashboard.

Smallpdf main dashboard.

Step 2: Explore tools on the left.

Explore tools.

Explore tools.

Step 3: Discover specific tools by clicking on a category.

Step 4: Use the search bar to find specific tools.

Streamlined PDF Uploading

Step 1: Drag and drop PDF files into the designated area.

Step 2: Click "Choose file" and select PDF files from your computer.

Select “Choose file”

Select “Choose file”

Step 3: Import files from cloud storage or your computer's folders.

Basic PDF Editing

Smallpdf review.

Smallpdf review.

Renaming and Organizing PDFs:

Step 1: Access the "Rename & Organize" tool.

Step 2: Upload your PDF file.

Step 3: Enter a new filename and rearrange files as desired.

Merging Multiple PDFs:

Step 1: Utilize the "Merge PDF" tool.

 Select Merge PDF tool

Select Merge PDF tool

Step 2: Upload multiple PDF files.

Choose file to upload.

Choose file to upload.

Step 3: Customize the merge order and create a unified PDF.

Splitting a PDF into Separate Pages:

Step 1: Employ the "Split PDF" tool.

Select Split PDF to edit file.

Select Split PDF to edit file.

Step 2: Upload your target PDF.

Step 3: Choose a splitting method and execute the split.

Rearranging Pages within a PDF:

Step 1: Utilize the "Rearrange Pages" tool.

 Rearrange Pages tool

Rearrange Pages tool

Step 2: Upload your PDF file.

Step 3: Drag and drop thumbnails to reorder pages.

Extracting Specific Pages from a PDF:

Step 1: Select the "Extract Pages" tool.

Step 2: Upload your target PDF.

Upload file to extract pages.

Upload file to extract pages.

Step 3: Specify pages to extract and generate a new PDF.

Adding and Deleting Pages:

Step 1: Use the "Add Pages" tool to add pages.

Step 2: Upload your base PDF and additional page sources.

upload file to add page.

upload file to add page.

Step 3: Employ the "Delete Pages" tool to remove pages.

Step 4: Upload your PDF and specify pages to delete.

Advanced PDF Editing

Embark on a journey to advanced PDF editing with Smallpdf, unlocking a world of possibilities to transform your documents.

Text and Image Mastery:

  • Edit existing text and modify image placement seamlessly.

Watermark, Header, and Footer Expertise:

  • Personalize PDFs with watermarks, headers, and footers for a professional touch.

Annotations, Comments, and Highlighting for Clarity:

  • Enhance collaboration and emphasize key points with annotations, comments, and highlights.

Fillable Forms for Efficient Data Collection:

  • Create interactive fillable forms and add electronic signatures for validation.

Hyperlinks and Bookmarks for Streamlined Navigation:

  • Establish connections within your PDF and quickly jump to specific pages using bookmarks.


WPS Office and Smallpdf logo

WPS Office and Smallpdf logo

Here is table comparison of WPS PDF and SmallPDF:





Edit, annotate, convert to and from PDF files, collaboration tools

Edit, annotate, convert to and from PDF files


Free version with basic features, premium version with more advanced features

Free version with basic features, paid plans with different levels of features

Customer support

24/7 support by email and phone

Customer support


Password protection, encryption

Password protection, encryption

Platform compatibility

Windows, Mac, iOS, Android, Linux

Windows, Mac, iOS, Android

User interface

User-friendly, customizable



Faster and more efficient


File compatibility

Compatible with a wider range of file formats

Compatible with a wider range of file formats

Here are some additional pros and cons of each tool:


  • Wider range of features

  • More collaboration tools

  • Excellent customer support

  • Compatible with a wider range of platforms

  • Faster and more efficient

  • Compatible with a wider range of file formats


  • More expensive than SmallPDF

  • Can be overwhelming for new users

SmallPDF Pros:

  • Free version with basic features

  • Easy to use

  • Good customer support

SmallPDF Cons:

  • Fewer features than WPS PDF

  • Fewer collaboration tools

  • Not as fast or efficient as WPS PDF

  • Not compatible with as many file formats as WPS PDF

Best Alternative——WPS Office

WPS Office features.

WPS Office features.

In the realm of office productivity software, WPS Office stands out as a versatile and powerful alternative to established suites like Microsoft Office. This comprehensive suite encompasses a range of tools that cater to diverse document processing needs, including:

  • Writer: A robust word processor that rivals Microsoft Word, enabling seamless creation, editing, and formatting of documents.

  • Presentation: A presentation maker akin to Microsoft PowerPoint, empowering users to craft compelling slides for presentations.

  • Spreadsheet: A spreadsheet application similar to Microsoft Excel, facilitating data analysis, calculations, and visualization.

  • PDF: A feature-rich PDF editor that mirrors Smallpdf's capabilities, allowing users to edit, annotate, and convert PDF files with ease.

WPS Office effectively addresses some of the limitations that users may encounter with Smallpdf:

  • Speed and Efficiency: WPS Office operates swiftly and efficiently, generating quick outputs without compromising on quality.

  • Offline Functionality: Unlike Smallpdf's reliance on an internet connection, WPS Office offers offline services, ensuring productivity even without network access.

  • Feature Versatility: WPS Office boasts a broader range of features compared to Smallpdf, catering to a wider spectrum of office tasks.

If you're seeking a comprehensive and modernized office suite that delivers speed, efficiency, and versatility, WPS Office emerges as a compelling choice. Download WPS Office today and harness its capabilities to enhance your document processing experience.

To download and install WPS Office:

Step 1: Go to the WPS Office website:

Visit WPS Website

Visit WPS Website

Step 2: Click the Free Download button.

Click Download button.

Click Download button.

Step 3: Select the Windows version of WPS Office.

 Select version of WPS Office.

Select version of WPS Office.

Step 4: Double-click the installer file and follow the instructions on the screen.

WPS Office- Free All-in-One Office Suite
  • Use Word, Excel, and PPT for FREE, No Ads.

  • Edit PDF files with the powerful PDF toolkit.

  • Microsoft-like interface. Easy to learn. 100% Compatibility.

  • Boost your productivity with WPS's abundant free Word, Excel, PPT, and CV templates.

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  • What is the limit of Smallpdf?

Smallpdf's free plan restricts users to 2 conversions, merges, or edits per day. To exceed this limit, upgrade to a paid plan with unlimited conversions, merges, and edits, plus a larger file size limit and the ability to convert multiple documents simultaneously.

  • Is Smallpdf PDF Editor safe?

Yes, Smallpdf is a safe and secure PDF editor. It implements various security measures to protect user data, including SSL/TLS encryption, secure data center housing, and continuous security monitoring. Its clean track record, transparency, and responsiveness to user feedback further reinforce its trustworthiness.


Smallpdf is a comprehensive and user-friendly online PDF editing tool that allows users to edit, convert, compress, and protect PDF documents. It offers a variety of tools for basic and advanced PDF editing, as well as the ability to sign up for a free account with limited features. WPS Office is a powerful alternative to Smallpdf that offers a wider range of features, faster speed, and offline functionality. To download and install WPS Office, visit the WPS Office website and follow the instructions.

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.