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Airtable AI Review: Features, Pros & Alternatives

September 25, 2023 1.0K views

Airtable stands out as a top-tier project management solution, offering powerful software to effectively plan, track, and organize your team's workload. The newly launched Airtable AI, currently in beta, shows promising potential. In our testing, we uncovered some valuable insights that can guide you if you're considering using this innovative tool.

What is Airtable and Airtable AI?

Airtable is essentially a cloud-based project management software designed to facilitate the storage, organization, and collaborative management of structured data. It combines the flexibility of spreadsheets with the robustness of databases, offering a visually appealing and user-friendly platform for cross-functional teams to create, share, and manage databases effectively.

Recently, Airtable has integrated Artificial Intelligence to further optimize its capabilities. This integration involves leveraging machine learning to distribute workloads efficiently across the system. The primary goal remains consistent: to alleviate the workload on teams, resulting in a more interactive, secure, and scalable platform.

What can Airtable AI do?

Airtable AI is purpose-built to empower businesses with the capabilities of generative AI. In an era where AI is transforming various aspects of operations, Airtable AI enables organizational teams to revamp their existing workflows, making them more streamlined, enhanced, and advanced. Airtable AI function provides a range of pre-built prompts that users can leverage to explore the full potential of the platform.

With these pre-built prompts and accompanying guidance, even users with limited prior experience with AI can easily integrate AI capabilities into their workflows. This user-friendly approach allows teams to harness the power of AI effectively and efficiently.

How is Airtable AI different from traditional Spreadsheets?

Airtable has often been compared to traditional spreadsheets, and while they share some similarities in terms of interface, their purposes are fundamentally distinct. Excel is primarily designed for managing tabular data with calculations and formulas. In contrast, Airtable is oriented towards handling complex data structures and facilitating relationships between various pieces of information.

Airtable AI is particularly regarded as an effective alternative to spreadsheets, especially among businesses looking to enhance team collaboration and streamline their work processes. Its robust collaborative features make it a preferred choice for businesses seeking to efficiently organize their work within teams.

How can I get started with Airtable AI?

To join the Airtable AI waitlist and access its exclusive features, follow these simple steps:

Step 1: Visit the Airtable AI website using your preferred web browser.

Step 2: On the website's main page, you'll find a prominent "Join the beta" button in vibrant blue right at the center of the screen.

Step 3: Users can swiftly register using their email accounts, making the process seamless and user-friendly.

Step 4: As Airtable AI is currently in its beta version, it seeks to enhance the experience by asking a few basic questions during registration to provide a customized experience.

Step 5: Once your registration is completed, the Airtable AI team will review your application. Upon approval, you'll receive a confirmation email detailing your successful registration, along with an installation guide.

While the process is straightforward, it's important to note that free users may experience a slightly longer wait time before gaining access to Airtable AI and its exceptional features.

Once registered and installed, users can unlock the full potential of Airtable AI. Here's what you can achieve with Airtable AI's powerful features:

  • Streamline Your Workflow: Use Airtable AI to manage your work seamlessly from start to finish.

  • Generate Professional Visuals: Effortlessly create visually appealing and shareable content.

  • Provide Context: Equip stakeholders with the necessary information they require.

  • Foster Team Alignment: Ensure your teams are on the same page with real-time access to a centralized source of information.

Best Excel AI - WPS AI

Airtable AI is currently in its beta version, and although it shows promise, there are still some areas that require refinement. In the rapidly evolving landscape of AI, Microsoft has also introduced its AI, known as Copilot, while WPS Office has introduced WPS AI, seamlessly integrated with its suite of productivity tools.

WPS AI for spreadsheet tools offers users efficient data handling capabilities with helpful prompts, streamlining workflows for enhanced productivity. In many ways, it surpasses Airtable AI, although it can serve as a viable alternative. What sets WPS apart is that it provides all these features for free. The dedicated developers at WPS have invested their time and effort into delivering a premium AI-powered spreadsheet tool, which will be launching soon.

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  • Use Word, Excel, and PPT for FREE, No Ads.

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How to download WPS AI?

Step 1: On your computer, visit the WPS AI website. Now, click on the “Free Download” icon that is placed at the center of the page.

Step 2: From the dropdown menu, select the operating system you're using, such as Windows or macOS, to initiate the download.

Step 3: Find the setup file named "WPS_Office.exe" in your list of downloads. Usually, you can locate this list in the upper right or lower left corner of your browser window.

Step 4:  After you've read and agreed to the terms and conditions, click on "Install Now" to begin the installation process. Once the installation is complete, the WPS Office will open automatically.

Step 5: With the installation finished, you're all set to start using WPS AI.

How to use WPS AI to write formulas?

The integration of AI into WPS Office's spreadsheet application simplifies complex formula creation. Here's how you can use this feature:

Step 1: Open the spreadsheet where you want to create a formula.

Step 2: Locate and click on the WPS AI button located within the toolbar.

Step 3: Within the WPS AI dialog box, opt for the Formula tab.

Step 4: Instead of manually inputting the formula, express your desired calculation to the AI engine. For example, you can provide a command like "Find the average of the values in Range E2 to E10".

Step 5: Watch as the AI automatically generates the formula tailored to your request. As per the example above, WPS AI will return with the following formula: AVERAGE(B2, C2). Simply copy the formula and paste it into the required cell to execute the function.

Step 6: That's all there is to it! Experience the convenience of crafting intricate formulas effortlessly with the WPS AI Formula Bot.

WPS Office already offers a user-friendly spreadsheet application, similar to Microsoft Excel, with intuitive options. With AI integration, this suite becomes even more efficient, making tasks quicker and easier. Even if you're not familiar with specific functions, you can simply prompt AI to perform complex calculations. For example, you can ask it to add values in two columns without needing to know the "SUM" function. Trust WPS Office to simplify your work and enhance productivity.

FAQs

Q1. Is Airtable AI suitable for small businesses?

Airtable AI is a powerful tool that provides the flexibility and functionality to meet the needs of businesses of all sizes. Its configurable databases allow for flexible data management, while its automation tools can streamline various operations. The AI-powered capabilities can provide insights and enhance decision-making. Hence, Airtable AI is a necessary tool for business growth and success.

Q2. Can you provide some instances of AI-powered features in Airtable AI that can help me make better decisions?

Airtable AI offers AI-powered functions for decision-making. These features incorporate smart data suggestions, Data Trend Analysis, Dynamic Data Visualization, Customizable Dashboards, and predictive analytics. These features simplify data discovery and forecast future patterns, enabling businesses to make strategic decisions and stay ahead of the curve. It enhances operational efficiency and competitiveness.

Q3. Can you suggest a substitute for Airtable AI?

WPS AI, a robust platform that provides smart office assistance using advanced AI technology, is an excellent alternative to Airtable AI. This AI feature offers efficient document editing, form processing, presentation preparation, and text production. Its user-friendly design makes it accessible to diverse technical backgrounds, making it a promising alternative to Airtable AI for organizations seeking an ideal AI-driven solution.

Productivity with AI-Powered Tools

In this article, we delved into the potential of Airtable AI, a new AI tool released in its beta version. Our unbiased verdict is that while it serves as an excellent spreadsheet alternative with advanced collaboration features, it faces stiff competition from other spreadsheet tools, notably WPS Office with its integrated AI in spreadsheets. WPS AI offers users the advantage of using its tools and functions for free, making it a compelling choice. Ready to streamline your workflow with AI-powered tools? Download WPS AI today and experience the future of productivity for free!

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.