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In today’s fast-paced business world, efficiency and productivity are paramount. Enter GPTExcel, a revolutionary tool in data management. However, many remain unfamiliar with its functionalities. The question is, what is GPTExcel, and how do you use it? This guide will demystify GPTExcel and explore its functions and the transformative journey it can have on your spreadsheet tasks.

Introduction of GPTExcel

GPTExcel cover image displaying the effectiveness of this tool

What is GPTExcel?

GPTExcel is a powerful natural language processing (NLP) model based on OpenAI’s GPT architecture. It uses deep learning techniques to generate human-like text responses given an input prompt. GPT stands for Generative Pre-trained Transformer, which is a transformer-based language model.

The fundamental working principle of GPTExcel involves training the model on a large dataset that contains diverse examples of human-written text. By learning from this data, GPTExcel can produce coherent and contextually relevant responses to natural language inputs.

What are the functions of GPTExcel?

Here are four essential functions of GPTExcel:

  1. Generative Spreadsheet Formula: With GPTExcel, users can quickly generate complex calculations and analyses in spreadsheets. Its AI capabilities enable it to automatically create spreadsheet formulas for popular platforms like Excel, Google Sheets, and Airtable. This feature saves time and effort in creating complex procedures by providing intelligent formula generation.

  2. Explain Spreadsheet Formulas: GPTExcel can also provide insights into spreadsheet formulas. It helps users understand the logic and purpose behind existing formulas. That makes it easier to interpret and modify them when needed. With clear explanations and insights, users can better understand their spreadsheet calculations.

  3. Generate SQL Query: GPTExcel can generate SQL queries essential for interacting with databases and retrieving relevant data. This functionality facilitates database queries through an AI-powered natural language interface, minimizing the need for manual query formulation. This makes it easier to harness the power of databases for data analysis and reporting purposes.

  4. Generate Scripts: GPTExcel's AI capabilities enable it to generate scripts for automating repetitive tasks. Users can leverage pre-trained models to create scripts for VBA (Visual Basic for Applications), Apps Script, and Airtable Script languages. By automating routine tasks, GPTExcel saves time and boosts productivity, allowing users to focus on more critical aspects of their work.

By leveraging AI techniques, GPTExcel enhances the efficiency and effectiveness of various spreadsheet-related activities, catering to the needs of individuals and businesses alike.

What are the Pros and Cons of GPTExcel?

Pros and cons image with a checkmark and an incorrect mark


  1. AI-Driven Automation: GPTExcel provides AI-powered automation. This allows users to generate spreadsheet formulas, SQL queries, and scripts. This automation saves time and effort, enhancing productivity in spreadsheet-related tasks.

  2. Formula Generation: GPTExcel's formula generation feature benefits users who need to become more familiar with complex spreadsheet calculations. It automatically generates formulas for popular spreadsheet platforms, simplifying the process of creating advanced calculations.

  3. Formula Explanation: GPTExcel offers insights and explanations for existing spreadsheet formulas. This feature is beneficial when users need to understand the purpose and logic behind complex calculations, enabling more straightforward modification and troubleshooting.

  4. SQL Query Generation: The ability to generate SQL queries through GPTExcel's natural language interface simplifies working with databases. Users can retrieve data and perform analysis without manual query formulation, making it accessible for non-technical users.


  1. Dependency on Training Data: GPTExcel relies on its training data, which means it might generate formulas or queries limited by the examples it has learned from. The accuracy and relevance of generated content depend on the training dataset's quality and diversity.

  2. Contextual Limitations: While GPTExcel excels at generating text, there might be instances where it needs to grasp the context correctly. That can lead to inaccuracies or unexpected results in generated formulas, queries, or scripts.

  3. Limited Use for Advanced Tasks: GPTExcel is primarily designed for generating simple to moderately complex formulas, queries, and scripts. Users might still need manual intervention or alternative solutions for advanced scenarios or particular requirements.

  4. Learning Curve: Although GPTExcel aims to simplify spreadsheet operations, users must familiarize themselves with its interface and workflow. There may be a learning curve for users new to AI-driven tools or with limited experience with NLP techniques.

GPTExcel offers valuable features and automation capabilities that users can extensively use for their benefit. However, there are considerations related to data dependency, contextual limitations, advanced tasks, and the learning curve that users should be aware of.

What is the price of GPTExcel?

GPTExcel offers a free and paid plan, allowing users to choose according to their needs. Here are the details of the pricing plans provided:

  1. Free Plan: GPTExcel has a free plan that includes the following features:

  2. Formula Generator for Excel and Google Sheets

  3. Formula Explainer for Excel and Google Sheets

  4. Limited access to customer support

  5. 4 requests per day

  6. Pro Plan: GPTExcel also offers a paid Pro Plan with additional benefits. The pricing for the Pro Plan is $6.99 per month. The Pro Plan includes all the features available in the free plan, as well as the following:

  7. Script Generator (not included in the free plan)

  8. SQL Generator (not included in the free plan)

  9. Save 25% with a yearly subscription

What Work Scenarios Can GPTExcel Be Used for?

  • Data Analysis and Insights

GPTExcel can assist in analyzing and interpreting large datasets. It can suggest formulas, functions, and data manipulation techniques based on natural language queries. That allows users to quickly uncover their data's patterns, trends, and insights.

  • Decision-Making Support

GPTExcel can assist in decision-making processes by providing insights and suggestions. Users can describe their decision criteria and constraints. Then, GPTExcel can generate possible scenarios, perform simulations, or recommend optimal solutions based on the given inputs.

  • Spreadsheet Automation

GPTExcel can automate repetitive tasks in spreadsheets, saving time and effort. GPTExcel can help automate tasks like data cleaning, formatting, and generating charts or graphs by generating VBA code snippets. Users can describe the desired task, and GPTExcel will generate the corresponding code.

How to Use GPTExcel?

Step 1: Go to the official website GPTExcel in your web browser: If you don't have an account, click "Sign up" and create a new one. If you already have an account, click "Log in" to access the GPTExcel platform.

Step 2: Choose a function. Once logged in, select the desired function from the GPTExcel dashboard. For example, let's choose the "Formula Generator" function.

Step 3: In the Formula Generator interface, enter the necessary parameters for the calculation. For instance, input the ranges, operators, and functions required for the calculation. After inputting the parameters, click on the "Generate Formula" button. GPTExcel will utilize AI to analyze the input and generate the appropriate formula.

Step 4: Examine the generated formula and ensure it aligns with your requirements. If any modifications are needed, make the necessary changes manually. Then, once everything looks OK, copy the formula.

Step 5: Apply the formula. After copying the generated formula, paste it into your desired spreadsheet platform, such as Excel or Google Sheets. The generated formula will calculate the values based on your input parameters.

Step 6: Explore other functions. GPTExcel offers additional functions such as Formula Explainer, SQL Generator, and Script Generator. You can explore these functions by selecting them from the GPTExcel dashboard and following similar steps.

GPTExcel is a tool for automating spreadsheet operations. The interface is very user-friendly and intuitive. However, when using it, we experienced instances where the context interpretations were not always precise and required manual adjustments, which made it inconvenient.

GPTExcel is suitable for users who want to streamline their spreadsheet operations, generate formulas, gain insights into existing calculations, create SQL queries, and automate tasks through script generation. It benefits individuals or businesses that work extensively with spreadsheets and databases.

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Best Excellent Alternative to GPTExcel - WPS AI

WPS AI is an AI-powered feature in the WPS Office suite, a comprehensive productivity software. It offers various AI-driven tools to enhance document processing, including quickly and accurately generating formulas in spreadsheets.

With WPS AI, users can streamline their spreadsheet operations by automating the formula writing process, saving time and effort. It provides a user-friendly interface that simplifies working with complex calculations and improves productivity.

Features and Advantages of WPS AI:

  • Formula Generation: WPS AI generates accurate formulas based on natural language descriptions. It simplifies the formula writing process and saves time for users.

  • User-Friendly Interface: WPS AI is integrated seamlessly into the WPS Office suite, providing a familiar and user-friendly interface and making it easily accessible to all users.

  • Natural Language Processing: The AI engine of WPS AI employs advanced natural language processing techniques to understand and interpret user instructions accurately.

  • Data AI and PivotTable AI: Besides formula generation, WPS AI offers Data AI and PivotTable AI features, enabling users to analyze data and create pivot tables more efficiently.

  • Integration with WPS Office: WPS AI is part of the comprehensive WPS Office suite, which includes other powerful tools for word processing and presentations. The integration ensures a seamless workflow across different productivity tasks.

How to download WPS AI?

Step 1: Go to the WPS AI website. You can access it by typing "WPS AI" in your preferred search engine and clicking the official website link.

Step 2: Once on the homepage, look for the "Download" or "Get WPS AI" button. It is usually prominently placed on the website. Then, click the “Download” or “Get WPS AI” button, and you will be redirected to the download page.

Step 3: You might be asked to choose between different versions or platforms on the download page. Select the version and platform that is compatible with your device. After selecting the appropriate version, click on the "Download" button. The software package will start downloading to your device. Note that the download time may vary depending on your internet connection.

Step 4: Once the download is complete, navigate to your device's location where the file was saved. This is usually the "Downloads" folder on most devices.

Step 5: Double-click on the downloaded file to start the installation process. Follow the on-screen instructions to complete the installation. Make sure to review and accept any terms and conditions if prompted.

Step 6: WPS AI should be ready for your device once the installation is complete. You may need to create an account or log in to access all the features and functionalities.

Choose an Excellent Spreadsheet to Work with AI — WPS Spreadsheet

WPS Spreadsheet is an excellent choice for working with AI and data analysis tasks. The free office application allows you to open, create, edit, and save Microsoft Excel files. WPS Spreadsheet offers a range of powerful features and functions that make it easy to manipulate and analyze data.

One of the key benefits of using WPS Spreadsheet is its compatibility across different platforms. It works seamlessly on Windows and Mac operating systems, ensuring a smooth and consistent user experience on different devices.

Overall, WPS Spreadsheets is a versatile and powerful tool for working with AI and data analysis tasks. Its compatibility, extensive features, and user-friendly interface make it a valuable asset for anyone working with AI and spreadsheets. And the best part is that it’s free to use!

How to download the WPS Spreadsheet?

Step 1: Go to the official WPS Office website to download the software:

Step 2: Install WPS Office on your computer by following the instructions in the installation wizard.

Step 3: Once installed, launch the software, and you can begin using WPS Spreadsheets.


1. Is GPTExcel suitable for personal use or primarily for businesses?

GPTexcel is suitable for both personal and business use. Its versatility makes it a valuable tool for individuals and organizations of all sizes.

2. Can I generate REGEX with GPTExcel?

Yes, you can. With GPTExcel, you can decode and generate regular expressions (REGEX).

Final Words

GPTExcel is an excellent tool for individuals and businesses working with databases and large datasets. It simplifies the process and makes analyzing the data a lot simpler.

However, WPS Spreadsheet is the perfect alternative for those looking for a simple tool without needing third-party software. Its simple interface and compatibility with Microsoft Excel make it much more straightforward. You can work in one application with one simple free download.

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.