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How to Add Sound Effects to PowerPoint (Step-By-Step)

August 28, 2023 2.2K views

Every presentation deserves an engaging element to captivate its audience. Sound effects serve as this secret weapon, transforming standard slides into dynamic experiences. Yet, many individuals face the dilemma of not knowing how to add sound effects to PowerPoint. As a result, presentations can fall flat, lacking that extra spark of interactivity.

If you have ever pondered over how to add sound effects to PowerPoint slides or wondered about the specifics of how to add sound clips to PowerPoint, then you have come to the right place. This guide will unravel the steps, enabling you to inject life into your PowerPoint presentation with sound.

Whether you are a student, a professional, or someone looking to add flair to their personal presentation, the process of how to insert sound effects in PowerPoint will be unveiled here. So, let us review the wonderful world of PowerPoint sound effects!

Part 1. How to Add Sound Effects to PowerPoint

PowerPoint presentations, when made interactive, can capture an audience's attention like no other tool. One effective way to do this is by adding sound effects. These effects can range from applause after a significant point, a chime to introduce a new topic, or any other sound that complements your content. But the question that arises is: how to add sound effects to PowerPoint?

Let us break down the process for you, step by step:

Step 1: Open Your Slide and Select the Right Tab

Start by opening the PowerPoint slide where you wish to add the sound effect. Navigate to the top of your screen and click on the 'Insert' tab. This tab houses the option to insert a variety of objects into your slides, including audio.

Step 2: Insert Audio

Under the 'Insert' tab, you will find an 'Audio' option on the far right. Click on it. A drop-down menu will appear with two choices: "Audio on My PC" and "Record Audio." If you have a pre-recorded sound effect, select "Audio on My PC." If you wish to record a new sound, select "Record Audio."

Step 3: Choose the Sound File

If you opted for "Audio on My PC," a window would pop up, allowing you to browse your computer for the desired audio file. Once you have located and selected the file, click on the 'Insert' button. The sound icon will then appear on your slide.

Step 4: Customize Playback Options

After inserting the sound, select the audio icon on the slide. A new tab titled 'Playback' will appear on the ribbon. Here, you can adjust various settings like starting the sound automatically or upon click, hiding the sound icon during the presentation, or looping the sound until stopped.

Step 5: Adjust Sound Icon as Needed

The sound icon can be moved, resized, or even hidden during the presentation. To hide it, go to the 'Playback' tab and tick the 'Hide during Show' box. This way, your audience will hear the sound but will not see the icon.

Step 6: Test the Sound

Always preview your slide to ensure the sound plays correctly. Click on the 'Slide Show' tab and select 'From Current Slide.' Listen to the sound effect, and make sure it aligns with your content and plays at the right moment.

So, the process of how to add sound effects to PowerPoint slides or how to add sound clips to PowerPoint is straightforward once you know the steps. Your PowerPoint presentation will soon be more dynamic and engaging by following the above guide.

Whether you are drawing from a pre-existing library of sounds or crafting your unique effects, the power to make your presentation stand out lies right at your fingertips. So, go on, play around with these features, and see the enhanced effect on your audience.

Part 2: Free Alternative Choice——WPS Office

In the realm of office applications, while many are familiar with Microsoft Office, there exists a powerful alternative that has been gaining traction: WPS Office. WPS Office stands out as a modernized, powerful office tool application.

What makes it particularly attractive to many users is that it offers a suite of functionalities, similar to other major office tools, but with a crucial distinction; it is free for users. WPS Office boasts a user-friendly interface, ensuring that individuals, whether they are students, professionals, or just casual users, can navigate and use the software with ease.

The suite includes tools for word processing, spreadsheets, and presentations. So, if you are pondering how to add sound effects to PowerPoint, WPS Office has a presentation tool that might offer just what you are looking for, without any cost.

But how does one get their hands on this fantastic software? Let's walk through the process.

How to Download WPS Office:

Step 1: Visit the Official Website

Begin by navigating to the official WPS Office website. The URL is straightforward: https://www.wps.com/.

Step 2: Locate the Download Option

On the website's homepage, you will likely see a prominent 'Download' button. This button is usually highlighted and easy to spot, ensuring that new users can easily identify it.

Step 3: Choose Your Platform

WPS Office is versatile and available for multiple platforms, including Windows, Mac, Android, and iOS. Select the appropriate version for your device.

Step 4: Initiate the Download

After selecting the version suited to your platform, click on it. The download will start automatically. The file size is reasonable, ensuring a quick download on most internet connections.

Step 5: Install the Software

Once the download is complete, locate the downloaded file (usually in the 'Downloads' folder). Double-click on it and follow the on-screen instructions to install WPS Office on your device.

Step 6: Start Using WPS Office

After the installation, launch WPS Office. You can now begin creating documents, spreadsheets, or presentations. Remember, if you are looking into how to add sound effects to PowerPoint, explore the presentation tool in WPS Office. It might pleasantly surprise you with its capabilities.

The fact is that many know how to add sound effects to PowerPoint presentations, and exploring alternative tools like WPS Office can be both cost-effective and efficient. Give it a try and dive into a world of free, powerful office tools

Why WPS Office Stands Out from the Crowd?

In the bustling digital landscape of office software, one might wonder what sets WPS Office apart from the sea of alternatives. Here's a closer look at why this particular suite is making waves and capturing attention worldwide.

1. Cost-Effective Solution: While many office software suites come with a hefty price tag, WPS Office offers its core features entirely free of charge. Users do not have to compromise on functionality due to budget constraints, making it a popular choice for students, startups, and small businesses.

2. Continuous Upgrades & Support: The team behind WPS Office is committed to excellence. Regular updates mean that users receive new features, security patches, and performance improvements. Moreover, the robust support system ensures that any queries or issues are addressed promptly.

3. Intuitive User Interface: One of the most commendable aspects of WPS Office is its clean, user-friendly interface. New users can swiftly transition into the software without facing a steep learning curve. Every tool and feature is organized in an intuitive manner, making document creation a breeze.

4. Cross-Platform Compatibility: WPS Office is not limited to just one operating system. Whether you are on Windows, Mac, Android, or iOS, there is a version tailored to your device. This wide-ranging compatibility ensures that users can work seamlessly across different devices without any hitches.

5. Extensive Language Support: With support for multiple languages, WPS Office caters to a global audience. Whether English is your native tongue or you prefer working in another language, this suite has you covered.

FAQs

1. Can I use any sound file format in PowerPoint?

According to the "Research Guides at the University of Michigan Library" related to Microsoft PowerPoint, while PowerPoint supports multiple audio file formats, it is always recommended to use the more common ones like MP3 or WAV. This ensures broader compatibility and avoids playback issues during a presentation.

2. What if the sound is not playing during my presentation?

The "Art of Presentations" provides a comprehensive guide on this issue. If the sound does not play during your presentation, first check if the audio file is correctly embedded or linked. In addition, ensure that your computer's sound settings are appropriately adjusted and that the speakers are functioning. Sometimes, converting your sound file to a more compatible format can also solve the issue.

Summary

In this article, readers have been guided on how to add sound effects to PowerPoint presentations, enriching the auditory experience of their slides. A presentation becomes more dynamic and can better captivate its audience by incorporating sound. The steps provided make it simple for users to integrate sounds seamlessly.

Moreover, the article introduces WPS Office, a powerful and free office suite app, as an alternative tool for creating presentations. Its features such as cross-platform compatibility and extensive language support make it stand out in the market. With both PowerPoint and WPS Office at your disposal, creating an impactful presentation with sound effects has never been easier.

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.