How to Add Watermark into PowerPoint (Step-By-Step Guide)

October 17, 2023 555 views

Adding a watermark to a PowerPoint presentation can serve various purposes and is often used in specific circumstances to enhance the presentation's visual appeal, branding, or communication. However, some users don't know how to add watermarks to PowerPoint.

This article will show you some simple ways to add watermarks to PowerPoint and unlock the full potential of your presentation.

Part1:What are the watermarks in PowerPoint?

In Microsoft PowerPoint, a watermark is a semi-transparent text, image, or graphic placed in a slide's background to provide additional information, branding, or decoration. Watermarks are typically faint and subtle, allowing the main content of the slide to remain the focus.

Here are some important reasons why people add watermarks to their PowerPoint presentations.


Every business wants to grow and ensure its recognition locally and globally. Among many efforts, business branding remains to be one of the most fruitful endeavors. It can help businesses grow faster and more effectively.

Businesses often use watermarks to display their logos or trademarks on slides, reinforcing their brand identity during presentations. This practice can help you strengthen your brand recognition locally and globally.


Every now and then, one comes across confidential information that they must secure at all costs. However, sharing and receiving files and presentations can make it hard for one to preserve the integrity of their confidential data.

Watermarks can protect sensitive or confidential information by marking it as confidential, draft, or for internal use only. This warns viewers not to distribute or share the content inappropriately and to prepare for the needed action otherwise.


No one wants someone else to take credit for their hard work. That is why, every business and individual thinks about copyrighting their work and data to ensure that no one else claims their intellectual property.

Adding a watermark with copyright information helps protect your intellectual property. It helps to clarify that you own the content, and it is not free for use or to be taken credit for. Hence, you can feel more secure.

Visual Appeal

No one wants to follow the mainstream ways of standing out. They are always looking for innovative ways to increase the visual appeal of their documents. If you also have the same goals, you may also want to consider using watermarks on your presentations.

Watermarks can be used as a design element to enhance the visual appeal of slides. They can add texture, depth, and interest to the background without distracting from the main content. It can also become the main reason for people to be engaged.

Part 2: How to add watermarks to PowerPoint?

Many people understand the importance of learning to add a watermark to a PowerPoint presentation. Hence, they want to learn how to pull this effortlessly. It is not a hard task when you are dedicated to doing it.

There are many ways to add a watermark to your slides in PowerPoint presentations.

Step 1: Open the Microsoft presentation that you want to add the watermark to. Go to the View option and click on Slide Master.

PowerPoint view tab

PowerPoint view tab

Step 2: Once you enter the Slide Master mode, go to the first template and select the Insert option from the tab above.

”PowerPoint slide master”

”PowerPoint slide master”

Step 3: Click the Text Box option from the insert option to add a textual watermark to your presentation. You can add the text of your choice to this box and change the font, size, and direction of the text.

”Slide master Text Box”

”Slide master Text Box”

Step 4: Once the changes have been applied, you can go to the View option once again and click on Normal to apply the made changes.

Normal PowerPoint mode

Normal PowerPoint mode

You can also add images and shapes to PowerPoint presentations as per your needs. Once you understand how to use the Slide Master mode of PowerPoint, you can take control of personalizing your PowerPoint presentations with watermarks.

Part 3: A Free Alternative Choice to Microsoft Excel - WPS Office

Although Microsoft PowerPoint has always put efforts into streamlining processes, many users agree that it is not the easiest platform to use to add watermarks to PowerPoint. You may face a lot of limitations on your journey.

You can save yourself from frustration by using WPS Office, an ideal alternative to Microsoft PowerPoint, and much more. WPS Office is one of the most reliable sources to get all the necessary tools and platforms to streamline your creative needs.

Here are some of the benefits that make people choose WPS Office over all alternatives every day.

  • Free Features

Unlike many other Office programs, WPS Office does not demand an instant amount from the user. Instead, it provides them with access to a variety of features and tools for free for as long as they want to use them.

You can look into the premium features of WPS Office and see if you must have them on board. Even the premium version of WPS Office is very affordable in comparison to other office suites.

  • User-friendly Interface

Many people find the Microsoft Office interface hard to use and excel. Everyone wants easier solutions, and WPS Office focuses on providing these easy solutions to users by ensuring user-friendliness.

WPS has millions of users worldwide, and all of them are not hesitant to praise the user-friendliness of this platform. Even users with no prior experience can become comfortable with the interface in no time.

  • High Compatibility

WPS Office supports a wide range of file formats, including those used in Microsoft Office (such as .docx, .xlsx, and .pptx), ensuring seamless compatibility and easy collaboration with others who use different office software.

WPS Office does not restrict you from opening, editing, or sharing files from other formats. Instead, it focuses on making the customer journey easier and ensuring the user has the best seamless experience.

  • Feature-rich

WPS Office offers comprehensive tools and features for word processing, spreadsheets, and presentations. It includes templates, collaboration tools, PDF conversion, data analysis, and advanced formatting options.

This way, WPS Office helps you unleash the best of your productivity instead of restricting it. Most of these features are available free of cost so that the users do not have to worry.

  • Cloud Integration

WPS Office offers cloud storage integration, allowing users to save their documents to popular cloud services like Dropbox, Google Drive, and OneDrive. This enables easy access and sharing of files across devices.

WPS Office offers encryption for safety which means that you do not have to worry about your data being misplaced or stolen. You can feel safe while sharing or receiving your files.

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Algirdas Jasaitis


Here are the answers to some frequently asked questions regarding how to add a watermark to PowerPoint.

How do you copy and paste a watermark?

Every user does not want to go through the lengthy process of writing or drawing a watermark from the beginning. It is always an easier option to copy and paste. They want this facility to be available in all productivity platforms.

Users want to know if they can copy and paste a watermark. Yes, you can easily do so. You can start by right-clicking on the watermark image and selecting Copy or pressing Ctrl+C to copy the image to your clipboard.

Once the text has been copied, open the reply email that you want to add the watermark. After that, you can place your cursor where you want the watermark to appear in the email.

What is the shortcut for a watermark?

Everyone wants to get their work done as quickly as possible. Therefore, many programs offer shortcut keys to ensure that users do not have to do everything by a lengthy procedure.

Using the Windows hotkeys is the fastest way to insert a watermark in PowerPoint. There is a quick shortcut to everything, and you can also use one to add a watermark to your PowerPoint presentation.

Press the Alt key to enable the hotkey selection mode. After that, press the keys G, P, and W keys to insert the watermark in Word.

You can also press Ctrl+A to select everything in your data. After that, you can move to the beginning of the worksheet and go all the way to the end.

Best Alternative to Add a Watermarks –WPS Office

This article discusses the possibility of adding a watermark to PowerPoint presentations and teaches you how to do so. However, this long process can still be frustrating. Hence, you may want to look for ways to make this process easier.

WPS Office is the ideal alternative for people looking for easier access to adding watermarks to their presentations. It is free, effective, and user-friendly enough to be trusted by billions of people worldwide.

You can go to today and find out more about WPS Office and how you can download it. It is compatible with several operating systems, including Linux, Windows, iOS, Android, and much more.

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.