How to create a budget spreadsheet in WPS Office (for Excel and Google Sheet)

January 8, 2024 773 views

Creating a budget spreadsheet can be daunting, but with WPS Office, it becomes a breeze. This guide is designed to help you navigate from a blank sheet to a comprehensive budget, offering templates and easy integration with Google Sheets and Excel.

Part 1: How to Create a Simple Budget Spreadsheet

Picture cover

Creating a budget spreadsheet doesn't have to be daunting. Follow these simple steps to set up an effective budget using WPS Office. We'll guide you through each step, ensuring a hassle-free process.

Step 1: Open WPS Spreadsheet and create a new blank workbook.

Open Spreadsheet

Step 2: In the first row, enter the following column headers:

Insert data

  • Date

  • Description

  • Income

  • Expense

  • Category

  • Balance

Step 3: In the second row, enter your first income item. For example, if you have a salary, enter "Salary" in the Description column and the amount of your salary in the Income column.

Insert information

Step 4: In the next row, enter your first expense item. For example, if you have a rent payment, enter "Rent" in the Description column and the amount of your rent payment in the Expense column.

enter rent

Step 5: Continue entering your income and expense items in separate rows. Be sure to include all of your income and expenses, even if they are small.

Step 6: In the Category column, enter a category for each income and expense item. For example, you might have categories such as "Housing," "Food," "Transportation," and "Entertainment."

Input data

Step 7: To calculate your balance, use the following formula in the Balance column:

Income – Expense


Step 8: To format your spreadsheet, you can use different colors, fonts, and borders to make it easier to read.

Step 9: Once you have finished creating your budget spreadsheet, save it in a safe location.

Important keywords:

  • Income: The money you receive on a regular basis, such as a salary or pension.

  • Expense: The money you spend on a regular basis, such as rent, food, and transportation.

  • Category: A way to group your income and expenses together.

  • Balance: The difference between your income and expenses.


  • You can use the AutoFill feature to quickly enter repeating data, such as the date or category.

  • You can use the SUM function to quickly calculate the total amount of your income or expenses.

  • You can create charts and graphs to visualize your spending habits.

  • Review your budget spreadsheet regularly and make adjustments as needed.

Part 2: How to Create a Budget Spreadsheet in WPS Office

Now that you've grasped the basics of budgeting, let's explore how to leverage the convenience of templates in WPS Office to streamline the process even further. Follow these step-by-step instructions, accompanied by screenshots, to effortlessly select and utilize a budget template.

How to select a template

Step 1: Open WPS Spreadsheet and click the Templates tab at the top of the window.

Create template

Step 2: In the search bar, type "budget template" and press enter.

type budget template

Step 3: Browse through the list of templates and select one that best suits your needs.

Step 4: Click the Use Now button to download the template.


Step 1: Open the budget template you downloaded.


Step 2: Review the template and make any necessary adjustments. For example, you may want to add or remove categories, change the formatting, or add formulas.


Step 3: Enter your income and expense data into the template.

Step 4: Save the budget spreadsheet in a safe location.


Part 3: How to upload the  budget spreadsheet to Google sheet and Excel

In Part 3, learn how to share your budget spreadsheet effortlessly. First, we'll guide you on uploading to Google Sheets for collaborative access. Then, discover the steps to seamlessly transfer your budget data to Microsoft Excel. Follow the straightforward instructions, bolding key terms, and enhance your budgeting flexibility across different platforms. Let's simplify sharing your financial insights!

How to upload the budget spreadsheet to Google sheet

Uploading your budget spreadsheet to Google Sheets allows for easy collaboration and access from anywhere. Follow these steps to seamlessly transfer your data.

Step 1: Open or Create a New Spreadsheet in Google Sheets

select gg sheet

Boldly open Google Sheets and either create a new spreadsheet or open an existing one where you want to import your budget data.

Step 2: Navigate to File and Click Import

In the menu, boldly click on "File" and select "Import." This step is crucial for importing your budget spreadsheet.

Select import

Step 3: Choose the Excel File and Click Select

Boldly choose the Excel file containing your budget data. Click "Select" to proceed with the import.

Choose file

Step 4: Select Import Options

Choose the appropriate import option based on your preferences:

  • Create new spreadsheet

  • Insert new sheet(s)

  • Replace spreadsheet

Boldly select the option that suits your needs.

import option

Step 5: Click Import Data

Boldly proceed by clicking "Import data" to initiate the transfer of your budget data into Google Sheets.

Import data

Step 6: Confirm and Open

If prompted, click "Open now" to confirm the import and access your budget data in Google Sheets


How to upload the budget spreadsheet to Excel

Uploading your budget spreadsheet to Excel is essential for users preferring Microsoft's platform. Follow these steps for a seamless transfer.

Step 1: Open Excel and create a new or open an existing workbook..

open excel

Step 2: Click Data > Get External Data > From Text/CSV.

Choose source

Step 3: Select the budget spreadsheet you created in WPS Office and click Open.

Click Open

Step 4: In the Text Import Wizard dialog box, choose the following options:

  • File type: Comma Separated Values (.csv)

  • Original data type: Unicode (UTF-8)

  • Delimiter: Comma

  • Start import at row: 1

Step 5: Click Finish.

Click Open


  • When uploading your budget spreadsheet to Google Sheets or Excel, be sure to select the correct file type and destination sheet.

  • If you are uploading a large spreadsheet, you may want to compress it first to reduce the upload time.

  • Once you have uploaded your budget spreadsheet, you can review it and make any necessary changes.

  • You can also use Google Sheets or Excel to create charts and graphs to visualize your spending habits.

Part 4: WPS Office - The best tool for making budget spreadsheet

WPS Office logo

WPS Office is a free and open-source office suite that includes a spreadsheet program called WPS Spreadsheet. WPS Spreadsheet is a powerful tool for creating budget spreadsheets, and it offers a number of advantages over other spreadsheet programs, such as Microsoft Excel.

Advantages of using WPS Office for creating budget spreadsheets:

  • Budget spreadsheet templates: WPS Office offers a wide range of budget spreadsheet templates that you can use as a starting point for creating your own budget. This makes it easy to get started with budgeting, even if you are not familiar with spreadsheet programs.

  • Easier to use: WPS Spreadsheet is generally easier to use than other spreadsheet programs, such as Microsoft Excel. This is because WPS Spreadsheet has a more intuitive interface and offers more helpful features, such as tooltips and wizards.

  • FreeWPS Office is completely free to use. This makes it a great option for people who are on a tight budget.

How to download WPS Office

To download WPS Office, follow these steps:

Step 1: Go to the WPS Office website:

Download WPS

Step 2: Click the Free Download button.

Step 3: Select the operating system that you are using.

Step 4: Click the Download button.

Step 5: Once the download is complete, open the installer file and follow the on-screen instructions to install WPS Office.

WPS installing

WPS Office is a great tool for creating budget spreadsheets. It is easy to use, offers a wide range of budget spreadsheet templates, and is completely free to download. If you are looking for a powerful and affordable spreadsheet program for creating budget spreadsheets, I highly recommend WPS Office.

WPS Office- Free All-in-One Office Suite
  • Use Word, Excel, and PPT for FREE, No Ads.

  • Edit PDF files with the powerful PDF toolkit.

  • Microsoft-like interface. Easy to learn. 100% Compatibility.

  • Boost your productivity with WPS's abundant free Word, Excel, PPT, and CV templates.

5,820,008 User
Algirdas Jasaitis


1. Are there any formulas for making budget spreadsheets?

In creating budget spreadsheets, essential formulas streamline calculations and boost functionality. The SUM formula adds up income or expenses, while AVERAGE computes their average. IF Statements introduce conditional logic, VLOOKUP aids in categorizing, and COUNTIF tallies specific conditions. IFERROR handles errors gracefully. Extracting month and year from dates is simplified with MONTH and YEAR formulas. For financial planning, PMT computes loan payments, and IRR assesses the internal rate of return for cash flows. Incorporating these straightforward formulas enhances the accuracy and efficiency of budgeting, making it easier to manage and analyze financial data.

2. Can I automate the budget spreadsheet?

Yes, you can indeed automate your budget spreadsheet to streamline and simplify the budgeting process. Automation allows for dynamic updates, reduces manual data entry, and provides real-time insights into your financial situation.


This guide serves as a one-stop resource for individuals looking to streamline their budgeting process. With a strong focus on WPS Office, readers are guided through each step, showcasing the software's user-friendly interface, free templates, and seamless integration with Google Sheets and Excel. By emphasizing WPS Office's advantages, this article aims to empower users in creating efficient and effective budget spreadsheets.

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.