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How to Shift Cells Down in Google Sheets (Step-By-Step Guide)

October 17, 2023 2.0K views

Whether you are a corporate worker managing company data on Google Sheets or a student using Google Sheets to make assignments, you will often face the problem of shifting cells down in Google Sheets. If you don’t know how to do that while working, we have provided you with a detailed solution to this problem.

Read the below-mentioned simple ways to shift cells down in Google Sheets.

Part 1: What are the shift cells down in google sheets?

In Google Sheets, "shift cells down" refers to the action of moving one or more cells downward within a column. This operation is often performed to create space for new data, adjust the arrangement of data, or maintain the structure of a worksheet.

Google Sheets menu

Google Sheets menu

When you select a range of cells and choose to "shift cells down," it means you're moving the contents of the selected cells downward to create space for new data or to reorganize the existing data.

Keep in mind that any data that was originally in the top row of the selected range will be pushed down to make room for the cells that were shifted down. This action can help you insert new rows or adjust the arrangement of your data without manually copying and pasting content.

Following are some of the reasons you will need to shift cells down in Google Sheets:

  1. Inserting new data

  2. Inserting new rows

  3. Reordering rows

  4. Correcting Errors

  5. Splitting merged cells

  6. Resizing rows

  7. Updating formulas or values

  8. Adjusting data ranges

  9. Data entry


Part 2:How to shift cells down in google sheets?

As mentioned above, you will want to shift cells down in Google Sheets for multiple reasons. If you have encountered any of those reasons and want to shift cells down a single row or a couple of rows, there is a simple method to do it that even a non-technical person can easily get a hold of.

If you want to know how to shift rows down in Google Sheets, here we have discussed it in detailed steps. Be sure to follow along these steps and move cells, rows, and columns down.

Step 1: Open Google Sheets on your PC or Mac and sign in if you haven’t already. It will take you to the main Sheets window, where a blank sheet will be available at your disposal. You can either manually enter data in this sheet or open an already-made document with values in rows and columns.

To do this, you will have to go to the File menu and select the Open option from it.

Google Sheets file option

Google Sheets file option

Step 2: The Open option will take you to a screen where there will be multiple options to select a xlsx file. You can open a file from your computer, Drive, shared folders with you, or from the recent items.

Here, in this example, we will open a file from the Recent tab and double-click to open it.

”Google Sheets open file option”

”Google Sheets open file option”

Step 3: After you have opened a file in Google Sheets, go to the extreme left corner with numbers and click on any row number you want to add a row above. Here, we will select row number 4 by clicking it.

The whole row will be selected. Now what you have to do is go to the Insert tab in the header menu.

Google Sheets insert tab

Google Sheets insert tab

Step 4: Inside the insert tab, you will see an option named Rows. Click to append it, and you will be provided with 2 options. The first one will be to add one row above the row you have selected. And the second option will be to add one row below the row you have selected.

Google Sheets insert rows

Google Sheets insert rows

Step 5: In case you didn’t know, there is another easy method to do what we just did. All you have to do is select a particular row and right-click it. You will be given a menu where there is an option to add one row above the row you have selected. Simply click this option, and the cells will be shifted down.

Google Sheets menu

Google Sheets menu

Step 5: You can see your intended row shifted down. If you want to add more rows above it, you can do it by following the same steps as mentioned above.

Google Sheets row moved down

Google Sheets row moved down

Above in these steps, we showed you how to shift cells down in Google Sheets. It is upon you which method you want to follow. The second method in step 4-a is easier and simpler as compared to the other one. So, we will recommend you do that while shifting cells down in Google Sheets.

Part 3: A Free Alternative Choice to Microsoft Excel - WPS Office

WPS Office is a comprehensive office suite that offers a range of productivity tools for creating, editing, and managing documents, spreadsheets, and presentations. It serves as a free alternative to Microsoft Office, allowing users to work with various file formats commonly used in office environments.

”WPS Office home window”

”WPS Office home window”

WPS Office was developed by Kingsoft Office Software Corporation and is known for its compatibility with Microsoft Office file formats such as Word documents (.docx), Excel spreadsheets (.xlsx), and PowerPoint presentations (.pptx). This compatibility ensures that users can seamlessly open, edit, and save documents created in Microsoft Office, making it a practical choice for both Windows and Mac users.

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WPS Office is equipped with a variety of features and functions comparable to those found in premium office suites. This includes advanced formatting options, formula support, and multimedia integration, enhancing the overall document creation experience.

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Support for Online Documents:

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Microsoft Office Compatibility:

As mentioned previously, WPS Office's compatibility with Microsoft Office file formats ensures that documents, spreadsheets, and presentations created in Microsoft Office can be opened and edited without compatibility issues. This is a significant advantage for users who need to collaborate with others using Microsoft Office.

How to download the WPS Office?

Downloading WPS Office is a quite easy and simple process. And the best part is that you don’t have to pay any one-time or monthly subscription fee to get WPS Office on your PC or Mac.

Just follow the steps mentioned below to download and install it for absolutely free:

Step 1: Go to the WPS official website, and here on the homepage, you will see multiple downloading options to download WPS Office on your PC, Android, iOS, and Mac.

WPS official website homepage

WPS official website homepage

Step 2: On the upper header and right below this header, you will find a total of two download options to download WPS Office. Click on any of them to download WPS Office on your PC for Windows.

WPS Office download button

WPS Office download button

Step 3: If you want to download it for other devices, there are also other options available. Scroll the homepage, and you will find these options listed. You can then download WPS Office for any device you want.

WPS download for Windows

WPS download for Windows

Step 4: As soon as you click Download, an instant download will start in your browser. You can see in the panel shown on the upper right corner.

”WPS downloading panel”

”WPS downloading panel”

Step 5: The WPS Office installation file will be downloaded to your PC. To execute it, right-click the file, and select Run as Administrator from the options.

”Run as administrator option”

”Run as administrator option”

Step 6: A pop-up will appear, which will ask you to accept the licensing agreement. Check this box and click Install Now to install WPS Office on your PC.

WPS Office installation window

WPS Office installation window

Step 7: The installer will first download some files and then install WPS Office on your PC.

WPS downloading window

WPS downloading window

After some time, WPS Office will be installed on your PC. You can then use it to open, edit, and share Word, Excel, PowerPoint, and PDF files.

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FAQs

  1. How do I push a row down in Google Sheets?

Step 1: Go to the Google Sheets

Step 2: Highlight your line and choose Edit

Google Sheets file menu

Google Sheets file menu

Step 3: From the options, Go to Move, and then select move the row up or down.

Google Sheets move option

Google Sheets move option

Along with doing this, there is also another method named drag and drop. To do this, you will have to select the row and drag and drop it to the needed position. This way, you can move the row a few columns up and down.

  1. What is the shortcut to move rows down?

You can also use the keyboard shortcut Alt+Shift+arrow keys to move a row. To move a column, click on the column letter of the column you want to move, and then use your mouse to drag the column to the new location. You can also use the keyboard shortcut Alt+Shift+arrow keys to move a column.

Shifting Cells Down to Restructure the Sheets

The steps and methods mentioned above helped you in finding the answer to how to shift cells down in Google Sheets. We say a couple of methods on how to do that while being super simple. However, to use Google Sheets, you must first sign in with your Google account.

On the other hand, WPS Spreadsheet editor is a completely free software tool that doesn’t require any sign-in or monthly subscription fee. You can simply download WPS Office following the methods mentioned above and start using the WPS Spreadsheet editor on your PC or Mac without paying or signing in.


15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.