How to Use Microsoft Copilot in Windows 11 (A Comprehensive Guide)

April 16, 2024 1.9K views

Imagine Windows 11 becoming even smarter with Microsoft Copilot. This guide is like your friendly map to make it work smoothly. Starting from September 26th, the new official version is ready to roll. Don't worry if you're new to this – we'll take it step by step. Together, we'll make your Windows 11 experience a whole lot smarter!

Part 1: How to Use Microsoft Copilot in Windows 11

Microsoft Copilot in Excel is your handy assistant. It helps create formulas, analyze data, and make charts a breeze. Follow these easy steps to make the most of it!

Step 1: Open Excel with Integrated Copilot:

  • Launch Excel with Copilot integration enabled on your Windows 11 system.

open excel

Step 2: Activate Copilot and Input Prompts:

  • Open Copilot and enter prompts to enhance data analysis capabilities. A Copilot chat window will appear on the right side of your screen

input prompt

Step 3: Employ Comprehensive Prompts:

  • Insert the result into your sheet

  • Copilot will respond with a suggested action or a question to clarify your intent. You can accept, reject, or modify the suggestion by clicking the buttons below the Copilot response.

insert the result


Step 4: Specify Queries for Detailed Results and Generate Visuals with Prompts:

  • You can ask Copilot to perform various tasks in Excel, such as creating charts, formulas, tables, pivot tables, and more. For example, you can type “create a chart to help me understand the data”

create chart


Step 5: Review and Confirm Results.


Be specific with your instructions. The more detail you provide, the better Microsoft 365 Copilot can help. This includes clearly specifying the column headers you want to reference for formatting or analysis queries.

Use natural language. You don't need to learn any special commands or syntax to use Copilot. Just type in your request in plain English, and Copilot will try to understand what you're asking.

Start with simple requests. If you're new to Copilot, start with simple requests, such as "Create a table" or "Help me format this column." Once you're more comfortable with Copilot, you can start to ask more complex questions.


Part 2: How Much is Microsoft Copilot Windows 11?


Copilot Chat (Free): This service allows you to chat with Copilot in Windows 11, Edge browser, and Bing search. It offers features like article summarization, content generation, and image creation. Powered by Bing Chat, it's a complimentary tool available to all users.

Copilot Enterprise (Paid): This enhanced service expands Copilot's capabilities. It enables interaction with Copilot in Microsoft 365 applications like Word, Excel, and PowerPoint. Additionally, it provides secure access to work data and documents. Powered by Microsoft 365 Copilot, a personalized version of Bing Chat, it's tailored to your organization's data and preferences.

The pricing of Microsoft Copilot for Windows 11 depends on your chosen version:

  • Copilot Chat: Included in the Windows 11 update starting from September 26, 2023, at no extra cost.

  • Copilot Enterprise: Requires a monthly subscription fee of $30 per user. This fee is in addition to your Microsoft 365 license. Therefore, if you opt for both Copilot Chat and Copilot Enterprise, the total cost would be $36 per user per month.

Part 3: Benefits and Features of Microsoft Copilot

On September 21st, Microsoft unveiled a groundbreaking event in Manhattan, New York, showcasing updates to Surface laptops and a significant leap in AI capabilities for Windows 11. This upgrade introduces over 150 new features, predominantly driven by AI, with seamless integration into core Microsoft 365 Apps including Word, Excel, PowerPoint, Outlook, and Teams.

Key Features:

  • Real-time Intelligent Assistance: Boosts creativity, productivity, and skill development.

  • Intelligent Document Assistance: Enhances content quality, grammar, and readability.

  • Productivity Recommendations: Offers tailored tips and tricks for efficient workflows.

  • Data Insights and Visualization: Simplifies complex data into charts and graphs for informed decisions.

  • Natural Language Processing (NLP): Provides intuitive interaction for seamless tasks.

  • Smart Meeting Assistance: Elevates virtual meetings with summaries and real-time info.


  • Enhanced Productivity: Streamlines tasks and offers tailored recommendations.

  • Improved Content Quality: Provides real-time suggestions for impeccable documents.

  • Data-driven Insights: Empowers informed decision-making with clear data.

  • Seamless Collaboration: Enhances teamwork in virtual meetings.

  • Personalized Assistance: Tailors recommendations for a user-centric experience.

Part 4. Best Alternatives to Microsoft Copilot –WPS AI


WPS AI presents a compelling alternative to Microsoft Copilot, offering distinct advantages for enhanced work efficiency. Notably, it excels in both PDF and Word documents, a feature not currently provided by Microsoft Copilot. This versatility equips users with a valuable tool to elevate their productivity seamlessly.

Advantage of WPS AI

  • Cost-effective: Only $2.99/month, making it more accessible than Microsoft Copilot.

  • User-friendly Interface: Easy to navigate for a seamless experience.

  • AI-Powered Presentation Support: Assists in creating compelling presentations.

  • Generate Any Topic: Versatile content creation across various subjects.

  • Versatile Output: Outputs content compatible with different document types.

WPS Office- Free All-in-One Office Suite
  • Use Word, Excel, and PPT for FREE, No Ads.

  • Edit PDF files with the powerful PDF toolkit.

  • Microsoft-like interface. Easy to learn. 100% Compatibility.

  • Boost your productivity with WPS's abundant free Word, Excel, PPT, and CV templates.

5,820,008 User
Algirdas Jasaitis

How to Download and Use WPS AI


Step 1 To download WPS AI, you can visit the WPS AI website:

Step 2 Click on the Free Download button

Click Free download

Step 3 Select the operating system that you are using.

Choose your option

Step 4 The file will be downloaded automatically

Downloaded file

Step 5 Open WPS Office and create a new document.

create wps

Step 6 Click the WPS AI icon in the top right corner of the window.

access wps ai

On mobile

Step 1 Go to the Google Play Store or Apple Store and search for WPS Office

wps office

Step 2 Tap on the "Get" or "Install" button to download and install the app.

tap install

Step 3 Open the app and sign in with your WPS account or create a new one if you don’t have one.

open wps

WPS AI Real World Using

AI Writer: WPS AI can help you create high-quality and original content for different purposes and scenarios, such as essays, reports, blogs, speeches, and more. You can simply tell WPS AI what you want to write about, and it will generate a draft for you. You can also ask WPS AI for suggestions, feedback, and improvements on your writing. For example, if you want to write an essay about WPS AI, you can start by saying “write an essay about wps office evolution” to WPS AI. WPS AI will respond with something like this:

prove prompt


AI PDF Reader: WPS AI can also help you read and understand PDF documents more easily and efficiently. You can ask WPS AI to summarize, translate, annotate, or search for information in any PDF document. You can also ask WPS AI questions about the content of the document, and it will try to answer them for you. For example, you can ask WPS AI to summarize it for you by saying “summarize this document” to WPS AI. WPS AI will respond with something like this:

summarize document


1.Is Microsoft Copilot part of Office 365?

Microsoft 365 Copilot is an AI-powered productivity tool that seamlessly integrates with the Microsoft Graph and various Microsoft 365 apps like Word, Excel, PowerPoint, Outlook, and Teams.

2. Can WPS AI replace Microsoft Copilot?

In everyday tasks involving Word, Excel, and PowerPoint, WPS AI can serve as a viable alternative. Its affordability and user-friendliness make it a standout choice for many.

3.Does cracked office support copilot?

No, cracked versions do not support Copilot. These versions utilize license activators and are not compatible with subscription-based products like Microsoft 365 and Copilot.


In this comprehensive guide, we've delved into the extensive capabilities of Microsoft Copilot in Windows 11. This cutting-edge AI assistant promises to revolutionize productivity in 2023. With its ability to effortlessly generate formulas, analyze data, and create charts, Copilot proves to be an invaluable tool in Excel.

WPS AI stands out as an exceptional tool for maximizing efficiency in document creation and analysis. With its intuitive interface and budget-friendly pricing at just $2.99 per month, it caters to a wide audience. Its seamless integration with PDF and Word documents makes it a versatile choice for professionals across various industries.

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.