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How to Use Wps AI/Chatgpt to Write Technical Document: Guide for Beginners

April 17, 2024 1.5K views

Technical writing is a skill that requires dedicated practice and expertise. With the power of AI, you can elevate your technical writing for any purpose, be it academic papers, blogs, or any other written content. This comprehensive guide will walk you through the process of using free AI tools to enhance your technical writing. By the end, you'll have a clear understanding of  how to use wps ai/chatgpt to create Technical documents that is impactful and engaging.

How to Use WPS AI to Write Technical Document

WPS AI

You can easily leverage writing AI tools to assist you in writing technical pieces. If you're unsure about how this process works, we've got you covered with a step-by-step guide using WPS AI. With the help of this handy tool, you'll breeze through the process of creating impressive technical writing.

Way to Download


Step 1 To download WPS AI, you can visit the WPS AI website: https://www.wps.ai/

Step 2 Click on the Free Download button

Click Free download


Step 3 Select the operating system that you are using.

Choose your option


Step 4 The file will be downloaded automatically

Downloaded file


Follow the instructions on the screen to install WPS AI.

Way to Use

Step 1: To use AI Technical Writer, users will be creating a new document. Select "Blank" from the Docs menu in the sidebar.

Step 2: Users must then activate the WPS AI helper. To activate the AI features, users may simply type "@AI" or go to the Home Tab and look for "WPS AI" at the top left of the screen.

Step 3: Create a custom prompt for the AI helper based on your technical document requirements. Example: “Could you please assist me with creating a user guide for a software application?”. This will ask WPS AI to write a user manual by carrying out research of its own. Users can also enhance the prompt by giving more details for their user manual.

Step 4: Based on the instruction, WPS AI assistant will generate material for your user manual.

Step 5: Users can simply Continue/Rewrite/ Accept/Discard the results

Step 6: By altering the prompt, you can also use WPS AI to construct AI-generated parts such as an abstract or introduction.

Tips

  • Clearly state your product requirements for a detailed technical document to provide clear direction to the AI.

  • Highlight the main points or key messages you want to include in the document.

  • You can ask WPS AI to create a separate “Troubleshooting” section by providing additional information

  • There are no limitations to WPS AI while writing Technical Documents, make sure you’re not limiting yourself as well.

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How to Write Technical Documents Using ChatGPT

Users can also use ChatGPT; an online AI tool, to draft technical documentation. ChatGPT is a free AI tool developed by OpenAI. It can assist users on various writing tasks and acts as a proficient writing AI tool to generate content, recipes, poems and other content generation tasks.

Way to Use

ChatGPT can simplify the process of technical writing with the help of a few prompts. In this section, we will be asking ChatGPT for help to create a user manual

Step 1: Visit ChatGPT on your preferred browser

Step 2: In order to ask ChatGPT to write a user manual for a software application, it is necessary to provide a detailed prompt.

Prompt: "I want to create a user manual for a software application. Please provide guidance."

Step 3: Ask ChatGPT to outline the Document Structure of the user manual

Prompt: "What should be the ideal structure and sections for this document?"

Step 4: Give ChatGPT a prompt seeking content recommendations.

Prompt: "Could you recommend essential points, concepts, or information for each section?"

Step 5: We can also ChatGPT to suggest a preferred writing style for the user manual

Prompt: "What should be the preferred writing style and tone for this technical document?"

Step 6: ChatGPT technical documentation can sometimes be confusing, users can ask ChatGPT for clarification on certain topics and sections

Prompt: "I can’t understand the following [particular topic/section], would you be kind enough to explain this section further?"

Step 7: Before finalizing the document, users can ask ChatGPT to proofread the document and make any editions if required

Prompt: "Can you review the document and suggest any improvements in terms of grammar, clarity, or structure?"

Step 8:The user manual will be displayed. The user manual created is completely plagiarism free and can also be used for commercial use.

Tips:

  • Include all the details when writing a prompt for a comprehensive technical document

  • Ask ChatGPT to include some personalized sections, if any, about your products

  • ChatGPT has a word limit while answering; 8192-10240 characters, so the whole technical document might not fit in a single answer. In such cases, users can simply type “Continue Writing” in the chat box to askChatGPT to complete the technical document

Prompts

Prompt 1:

“Create a technical document that explains machine learning ideas."

This prompt will ask ChatGPT to write a document which will explore the fundamental principles of machine learning, including key concepts, algorithms, and applications.

Prompt 2:

"Write a whitepaper discussing the advantages and challenges of cloud computing."

This prompt will ask ChatGPT to write a whitepaper that provides an in-depth analysis of the benefits and challenges associated with cloud computing, including scalability, cost-effectiveness, data security, and integration considerations.

Prompt 3:

"Make a user guide for a mobile application that focuses on its features and functionality."

This prompt will ask ChatGPT to write a user manual that provides a detailed overview of a mobile application, guiding users through its installation, user interface, features, and various functionalities.

Prompt 4:

"Write a technical document explaining the process of data encryption and its importance."

This prompt will ask ChatGPT to write a technical document that delves into the intricacies of data encryption, exploring different encryption algorithms, key management techniques, and best practices.

Prompt 5:

“Create a technical manual for small business cybersecurity implementation.”

This prompt will ask ChatGPT to write a technical guide that offers practical insights and recommendations for implementing cybersecurity measures tailored to small businesses.

Prompt 6:

“Create technical documentation for typical hardware and software problems.”

This prompt will ask ChatGPT to write a technical manual for Hardware and software issues that can disrupt productivity and cause frustration.  technical manual for troubleshooting common hardware and software issues, diagnostic techniques, and troubleshooting tips.

FAQs

Q1. Will ChatGPT replace technical writing?

ChatGPT will not entirely replace technical writing. However, ChatGPT simplifies repetitive tasks in technical writing, allowing writers to focus on impactful, creative aspects. It helps them maintain their expertise for accurate and technical documentation.

Q2. Does Google penalize AI written content?

No, AI-written content is not penalized by Google. Google has declared clearly that AI-generated material does not violate its policies. However, humans must provide prompts to guide the AI while AI software generates content to ensure relevant and valuable output.

Q3. How can AI tools like WPS AI and ChatGPT help enhance the productivity of technical document writing processes?

AI tools like WPS AI and ChatGPT significantly improve technical document writing processes by analyzing and summarizing large volumes of information, offering grammar and spell-check features, content generation based on provided prompts or keywords, technical assistance, and revision and editing. These tools streamline workflows, improve writing quality, and expedite document creation, resulting in enhanced efficiency and productivity.

Q4. Can WPS AI/ChatGPT handle multiple languages and translate technical documents?

Yes, WPS AI and ChatGPT support different languages and may be used to translate technical texts. These AI technologies have the ability to interpret and process content in numerous languages, making them useful for people dealing with multilingual documents. They may help with technical content translation and summaries in the chosen language, increasing accessibility and boosting communication across language barriers.

Revolutionize Technical Writing

We have compiled a wealth of information to help you maximize the potential of WPS AI and ChatGPT, specifically when it comes to crafting technical content in AI Google Docs. While a bit of practice in prompt engineering for WPS AI and ChatGPT might be beneficial, it's worth noting that WPS AI stands out in the AI domain and is poised to deliver remarkable results. So register yourself for the early bird access of WPS AI today and stay ahead of the writing curve.

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.