10 Best Project Management Software for 2025

Are you exhausted from juggling communication channels, multiple tasks, and deadlines for projects? If yes, you can streamline processes and efficiently handle challenging tasks with the best project management software. Businesses and teams of all sizes can communicate, collaborate, and manage their projects effectively.

So, this article aims to unveil some of the best project management software to provide a comprehensive overview of different tools, their features, how to use them, and their pros and cons. Hence, without further ado, let's discuss how to achieve project goals, streamline processes, and improve team effectiveness to empower your team.

Here is a brief overview of the 10 best project management software with their features, benefits, and limitations.

1- WPS Office

Platform: Windows, Mac, Linux, Android, iOS, and web-based platforms

WPS Office, primarily used for general office tasks, is a free and best project management software with a presentation tool, a word processor, and a spreadsheet program. You can create your project plan using the WPS office and outline its objectives, scope, and timeline. Also, it lets you customize your documents and tailor them to your specific needs.

In addition, you can also track the progress of your project through a spreadsheet program. WPS Office provides collaboration features and helps you track changes and comments. This best project management software lets you update stakeholders and communicate your project status through its presentation tool.

Also, this best project management software is easy to share files with others through the WPS office because of its compatibility with Microsoft Office documents. It integrates with cloud storage services like Dropbox and Google Drive.

Features:

• Cross-platform compatibility

• Support over 40 languages

• Compatible with all major file formats

• Offer Cloud store integration

• Encryption and password protection

• Macros and VBA support

• This best project management software offers customizable interface

Pros:

It is a budget-friendly and cost-effective option for smaller teams.

Cons:

It does not have advanced features for complex management tasks.

It provides limited support as compared to other offices.

2- ZOHO

Platform: Windows, macOS, Linux, Android, iOS, and Online

Zoho is the best project management software that helps teams to plan, collaborate and execute plans effectively. By using it, you can create projects sub-projects, assign tasks and mention deadlines. Its collaboration features include file sharing, chat, and team discussion board.

Its analytical and reporting features allow you to track progress and identify where improvement is needed. This best project management software has features that help you manage resources like equipment, team members, and budget. Moreover, you can integrate it with the tools like Slack, Google Drive, and Zapier. You can download its mobile app and manage your projects on the go.

Features:

• Cloud-based platform

• Offer integration with over 40 popular third-party apps

• Secure communication and data transfer

• Advanced analytics and reporting capabilities

• AI-powered tools

• Best project management software with scalable infrastructure

Pros:

It is the best option for small teams looking for free and best project management software because it features a free plan.

Cons:

It has a steep learning curve due to its complex setup and uses.

3- Asana

Platform: Chrome, Firefox, Safari, Windows, Mac, iOS, and Android

Asana is the best and most robust cloud-based project management software that offers various features that help teams stay organized, collaborate effectively, and work more efficiently. Also, they can create tasks, assign responsibilities, set deadlines, and track progress in real-time through various visual tools such as calendars and timelines, which help you stay on top of deadlines.

Asana offers chatting features that include commenting, liking, and attachment features for smooth collaboration among team members. Even it enables you to create custom templates and workflows for your team's unique needs. Lastly, this best project management software can also integrate with various other tools, including Slack, Google Drive, and Salesforce.

Features:

• Integration with over 100 other applications

• Advanced reporting and analytics tools

• Multiple views of projects and tasks

• Automation capabilities with Asana's "Rules" feature

Pros:

Its customizable workflows, integration options, and user-friendly interface make this project management software is a go-to choice for teams of all sizes.

Cons:

Asana can be expensive and complex to understand, with limited reporting capabilities.

4- Smartsheet

Platform: iOS, Android, and web-based operating systems

Smartsheet is the best cloud-based project management software tool offering file sharing, spreadsheet management, and interactive meetings. Smartsheet offers a range of tools for project management, including Gantt charts, calendars, and automated workflows.

With an easy user interface, it is easy to learn, especially if you have experience using Microsoft Excel. Its appearance is simple & professional and does not distract the user from his task.

Furthermore, this best project management software offers target-specific solutions for every enterprise's critical and valuable work processes. It offers four essential functions: planning, tracking, automation, and reporting. Even it provides value for businesses looking forward to long-term affordable plans.

Smartsheet offers a variety of customizable charts and graphs to visualize project data. It integrates with various third-party tools, such as Salesforce and Jira.

Features:

• Let you use dynamic Gantt charts

• Offer data visualization tools

• Integration with Salesforce and other CRMs

• Data encryption and security features

• Provide cross sheet formulas

Pros:

This best project management software provides integration to more than 70 apps.

Cons:

It is pricey, as the free trial ends after a month, and does not feature its integrated time tracking system.

5- Trello

Platform: Android, iOS, Google Chrome, Mozilla Firefox, Safari, and Microsoft Edge

Trello uses boards, lists, and cards to help teams organize and prioritize tasks. This intuitive and best project management software tool allows users to create boards for various projects, add lists for different project stages, and add cards for specific tasks.

Trello's card-based system allows teams to see tasks at a glance and track progress in real-time. Even the team members can comment, attach files, and collaborate on tasks. Also, the teams can customize their boards, lists, and cards to fit their unique needs.

Trello integrates with various tools, including Google Drive, Slack, and Evernote, making connecting with your team's favorite apps easy.

Features:

• Drag-and-drop interface

• This best project management software provide board organization

• Customizable workflows

• Integration with over 100 other applications

• Automation with the "Butler" feature

Pros:

It is easy to use and has a visually appealing interface.

Cons:

It features limited project management capabilities, limited customization options, and a lack of reporting features.

6- Chat GPT

Platform: Online

Chat GPT has revolutionized the world of AI due to its ability to generate text quickly. Regarding project management tasks, this best project management software can automate mundane tasks like categorization and data entry. It features powerful natural language processing capabilities and hence can be easily picked up by those familiar with the basics of coding.

This best project management software is easy for team members to access relevant information whenever they need it if ChatGPT maintains an organized database of project information, such as goals, deadlines, milestones, and other essential details.

It allows project managers to identify potential risks and opportunities ahead of time by analyzing past project data and predicting future project performance.

Even it is possible to use ChatGPT to generate project status reports automatically, for instance, by using the data from this best project management software.

Pros:

With this best project management software, you don't need to hire an AI expert or a team around the technology.

Cons:

Chat GPT is still being tested; hence you may need help with complex ideas. It cannot create GANTT charts.

7- Basecamp

Platform: Windows, MacOS, iOS, and Android

Basecamp is a popular and best project management software tool designed to help teams collaborate, organize their work, and stay on top of deadlines. It is flexible and can be used by teams of all sizes and industries. You can effortlessly manage multiple projects in one place. Also, it lets you create projects, assign tasks, share files, and communicate with team members using various tools.

This best project management software features to-do lists that make it easy to assign and organize tasks. In addition, you can also track progress and set deadlines through its scheduling feature. Even you can easily communicate & collaborate with your team through Basecamp's chat, comments, and documents. Finally, it is famous for its user-friendly interface and ease of use.

Features:

• Provide you with message boards

• Offer scheduling tools like to-do lists

• Multiple access levels with real-time group chat

• This best project management software support automatic check-ins

Pros:

It features an intuitive interface, a comprehensive feature set, and excellent customer support.

Cons:

Basecamp has limited customization options and integrations with other tools, which may be a drawback for teams using multiple tools.

8- Monday.com

Platform: Windows, Mac OS, iOS, and Android

Monday.com is a highly compatible visually best project management software tool that helps teams stay organized and connected with customizable workflows and templates. You can create boards, add tasks, and collaborate with team members using various visual tools.

It lets you estimate timelines accurately and helps you plan your project more efficiently. Also, it maintains transparency by organizing all the information in one place. Hence, you can easily assign and organize tasks.

In addition, this best project management software allows you to customize your boards to fit your team's needs. Its visual tools make it easy to track progress and identify bottlenecks. Moreover, you can track the performance of individual users. It offers comments, tags, and document-sharing features, making communicating and collaborating with your team easy.

Features:

• Support timeline views and automated workflows

• Support integration with over 40 other applications

• Provide you with Advanced filtering options

• This best project management software offers mobile app access

Pros:

Monday.com has many integrations with other tools, making it a good fit for teams that use multiple tools.

Cons:

Its complex pricing plans and the learning curve can be a drawback.

9- Wrike

Platform: Windows, MacOS, iOS, and Android

Wrike is an all-in-one and best project management software that offers a variety of project views, such as List View, Board view, Table view, and Gantt chart view. This flexibility lets you choose the best view for their project to manage and visualize tasks more effectively.

Through Wrike, you can create an organizational structure that accelerates business impact and enables teams to concentrate on what's most important. To define the next generation of work management worldwide, this best project management software offers tailored solutions for marketing and creative teams, product teams, service delivery teams, and project management teams.

Even this project management software lets users customize workflows based on their teams' unique needs, which helps streamline project management. In addition to task management, time tracking, and resource allocation, Wrike offers resource management tools to make your team more efficient. Last but not least, you can use advanced reporting features that provide insights into team performance and project progress.

Features:

• Offer Gantt chart view

• Resource management with time tracking and reporting

• Support request forms and automated approvals

• Let you integrate with over 400 other applications

Pros:

This best project management software features customizable dashboards, real-time reporting, and custom reports, providing insights into project progress and team performance.

Cons:

Paid plan subscribers only have access to Gantt chart views.

10- Microsoft Project

Platform: Windows, Mac, iOS, and Android with specific hardware & software requirements

Developed by Microsoft Corporation, MS Project integrates with all Microsoft tools, including Outlook, Access, Word, Excel, and PowerPoint. So you will have access to a broader range of features compared to other software. Also, this best project management software provides project managers with a range of tools to plan, manage, and track project progress.

This best project management software provides easy access to tools like Outlook, Skype, and Yammer. Hence, you can connect with your team quickly through many options for communication.

Features:

• Let you use Customizable dashboards

• Provide advanced scheduling capabilities

• Support various risk management tools

• Help you collaborate using other Microsoft apps

• Offer reporting and analytics tools

Pros:

Microsoft Project integrates with other Microsoft tools, making sharing data between Microsoft applications easy.

Cons:

Microsoft Project can be difficult to learn, especially for new users. It is designed to work with other Microsoft tools, which may be a drawback for users using different software.

How to Choose the Best Project Management Software?

Considering your team's needs is crucial before choosing the best project management software tool. You must explore various options to find a suitable one since each software tool mentioned above has unique features, pros, and cons. However, WPS Office is the best choice.

With a user-friendly interface, this best project management software allows you to collaborate, communicate, and manage your projects in a powerful and affordable way. It offers a comprehensive solution for managing different aspects of a project. You can access many features, including document creation, presentation, and spreadsheet tools.