WPS Office

Free All-in-One Office Suite with PDF Editor


Edit Word, Excel, and PPT for FREE.


Read, edit, and convert PDFs with the powerful PDF toolkit.


Microsoft-like interface, easy to use.

Free download

Windows • MacOS • Linux • iOS • Android


How to use excel as a database

August 1, 2022

The finest tool for database analysis is Excel. These rows and columns are utilised to store our data as records, and they are referred to as a combination of rows and columns. The record data is entered into smaller cells that are subsequently separated into excel rows and columns. A ordinary Excel user's life is made easier by the ability to convert Excel records into tables to create databases in Excel.

You must carefully create the excel worksheet when creating an excel database so that the correct information appears in the database format.

How to use excel as a data base in excel online, 2016 and 2019:

1.Open the spreadsheet.You must first open the Excel application and create a new worksheet where you will enter your data before using any feature of the programme. Select Excel from the menu, then select New.

2.Entering the data.Each cell in the worksheet is used to enter a different piece of database data. First, appropriately title the heading of your material.AfterSince the data table's column headings are clear, you may begin entering data in the columns below them. To make sure you don't leave any rows empty, caution should be taken when entering the data. The same applies to having an empty column between the data. Therefore, be careful when entering the data.

3.Pick the entered informationOnce all of the data has been entered, select all of the cells that contain the data that has to be turned into a database. Scroll down until all the necessary data are highlighted, then click the left mouse button at the beginning of the data.

4.Click on insert button.Find and click the insert button on the ribbon bar. Then, select the table button that is situated on the insert section's far left. As an alternative, you can utilize the shortcut in Excel to go to the table function. by hitting Ctrl+T while the data is selected.

5.Make sure the data range shown is properly selected, and that the header check box is checked. By clicking on the tiny box on the left, you can turn on the table header if it is not already selected. Click ok once everything has been configured to your satisfaction.

Note: This above written article is an attempt to show you how to use excel as a data base online, 2016 and 2019, in both windows and mac.You just need to have a little understanding of how and which way things work and you are good to go. With having this basic knowledge or information of how to use it, you can also access and use different other options on excel or spreadsheet. Also, it is very similar to Word or Document. So, in a way, if you learn one thing, like Excel, you can automatically learn how to use Word as well because both of them are very similar in so many ways. If you want to know more about WPS Office, you can download WPS Office to access, Word, Excel, PowerPoint for free.                                  

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.