WPS Office to PDF: The Complete Guide for Effortless Conversions

WPS files were once a notorious file format introduced by Microsoft Works; a lightweight office suite that served as a budget-friendly alternative to Microsoft Office. But times have changed. Microsoft Works has been officially discontinued, and as a result, .wps files are rarely seen in use today.

Because of this, most modern systems no longer support .wps files natively. So, what are your options? In most cases, your best (and often only) bet is to convert the .WPS document into a more accessible and widely supported format, like PDF.

One effective method is using tools that specialize in WPS Office to PDF conversion, helping you preserve the content while making the file easier to manage. In this guide, I’ll walk you through how to convert your WPS documents into PDF files, making them easier to open, share, and store, without all the hassle.

Basic Conversion Guide – WPS to PDF

While searching for an effective tool to solve my WPS file to PDF problems, my search didn’t last long. The first result I found was WPS Office; a free office suite that fully supported my needs and offered the solution without any cost. Not only did I find the WPS Office convert to PDF feature easy to use, but the entire tool had much more to offer as well. However, for now, let’s focus on how you can quickly convert WPS files to PDF in just a few simple steps using WPS Office.

Step 1: First, open your WPS format file in WPS Office.

Step 2: Once the file is open, click on the "Menu" icon at the top left of the screen and select "Save As" from the dropdown.

Step 3: The Save As window will pop up. Click on the "File Type" option and select "PDF format (*.pdf)" from the list.

Step 4: If you want to save your PDF with a different name or in a different location, you can set that here as well. Then, click the "Save" button.

Step 5: Your WPS file will now be converted and saved as a PDF on your system.

Step 6: To make sure the formatting of your WPS file has not been affected, open the newly created PDF.

While working with WPS Office, I found that it not only allows you to convert WPS files to PDF easily but also offers a free PDF viewer. This made it incredibly convenient for me to check the converted file and ensure everything looked perfect. Plus, WPS Office offers multiple sharing options, so once I had my PDF, I could easily share it with others in a variety of ways—making the whole process seamless.

Pro Tip: You can even edit your PDF files directly using WPS PDF Editor—whether it’s adding hyperlinks, inserting tables, or making other adjustments before sharing the file.

Advanced Features of WPS to PDF – Batch, OCR & Security

Not only does WPS Office make it easy to convert WPS files to PDF while keeping the formatting intact, but it also offers a lot more features. So, if you're a frequent user of PDFs and their tools, these features can really improve your efficiency.

1. Batch Conversion

WPS Office's PDF tool also has a batch conversion option. So, if you have a bulk of WPS files that need to be converted to PDF, you can use the tool to apply standard formatting to all of them at once—like setting the file path, page range, and more. This way, you can convert your entire batch of WPS files to PDF all together. Here’s how:

Step 1: First, open your WPS format file in WPS Office.

Step 2: To access the WPS File to PDF converter, click on "Tools" in the ribbon, then select "Export to PDF" from the toolbar.

Step 3: This will open the Export to PDF tool. Your current WPS file will already be uploaded. To upload more files, click the "Add Files" button to select additional WPS files from your system.

Step 4: With the files uploaded, you can adjust different settings, such as page range and file path, all within the same window.

Step 5: After reviewing the settings, click the "Convert" button to start the conversion process.

It took me around 10 seconds to convert a batch of 3 WPS files to PDF. However, it may take longer if your WPS files are large. But either way, you’ll get your PDF files converted all offline; no need to upload any files to the internet, which means you don’t have to worry about confidentiality.

2. OCR for Scanned PDFs

Scanned PDFs are incredibly practical, especially for record-keeping and storing large volumes of printed information digitally. With OCR, you can easily convert printed text into editable PDFs, making your documents much more useful.

WPS Office goes even further. It not only lets you scan and create PDFs but also enhances the output quality with AI integration. You can extract text, make scanned PDFs editable, and even search within them, all directly from the tool.

So, let’s say you have a scanned PDF. Here's how you can use the WPS Office OCR for Scanned PDFs feature to turn it into something even more useful:

Step 1: Launch WPS Office on your device and click on the "WPS AI" tab from the left pane.

Step 2: Scroll down to find the "PDF OCR" tool under the "Productivity Tools" section.

Step 3: A small pop-up will appear, asking you to select a file. Click on the "Select File" option to continue.

Step 4: Browse your computer, select the scanned PDF you want to make editable, and then click "Open".

Step 5: Your file will open in WPS PDF, and the OCR PDF screen will appear. Click the "Perform OCR" button to start the process.

Step 6: The OCR process might take a few seconds depending on the size of your scanned PDF. Once complete, you can begin editing your PDF directly with WPS PDF Editor.

Step 7: Use the editing tools in the ribbon to modify text, erase sections, highlight important parts, and more. WPS PDF offers advanced tools to meet almost every editing need.

Step 8: Once your edits are done, press "CTRL + S" to save your changes, or save a new copy if you want to keep both the original and the edited versions.

WPS PDF's OCR feature is incredibly helpful and supports up to 10 languages. So, whether you’re holding onto important documents or preserving valuable study notes, WPS Office makes it easy to keep a secure, editable scanned copy of your work!

3. Security Tools

PDFs often contain sensitive information, and with sharing becoming more common, securing your files is more important than ever. By locking your PDFs with a password, you ensure that only authorized users can access them, even if the file is shared further.

WPS Office makes this process simple by allowing you to set a strong password, backed by AES-256 encryption for local files. It follows industry standards like GDPR to help keep your documents tamper-proof and protected. Here’s how you can lock your PDF using WPS Office:

Step 1: Open the PDF you want to password protect using WPS Office.

Step 2: Click on the “Protect” tab in the ribbon menu, then click on the “Encrypt” button to start password protection.

You will now see two password options. Setting an open password is enough to protect your PDF, but you can also set an additional password to restrict activities like editing or copying.

Step 3: To prevent unauthorized access, check the “Set the open password” box and enter your password below.

Step 4: To control actions like editing and copying, check the “Set password of editing and extracting” box and set a second password.

Step 5: Select which activities you want to restrict, such as printing or copying content from the PDF.

Step 6: Finally, click on the Confirm button to apply the passwords and secure your PDF.

Step 7: Now, whenever you or anyone else tries to open the PDF, a password will be required.

4. Use Case

Academic researchers often need to digitize old, printed materials to preserve them for future studies or to share them with a broader audience. WPS Office assists by offering OCR to convert scanned PDFs into editable, searchable documents. With batch processing, researchers can manage large volumes of files at once, saving valuable time. Additionally, WPS Office provides encryption and password protection to secure sensitive research materials.

Why use WPS Office to PDF Converter?

Why go searching for third-party tools when WPS Office already has a built-in PDF converter? It doesn’t make much sense to jump through extra hoops when everything you need is under one roof. Using an external converter not only adds an extra step but can also risk formatting issues and data privacy concerns.

WPS Office isn’t just convenient, it’s cost-efficient, intelligent, and accessible everywhere. Here’s why it makes complete sense to use WPS PDF Converter:

1. Cost Efficiency

There is no need to pay more when you don’t have to. WPS Office is free, while Microsoft Office 365 can cost you $69.99/year and Adobe Acrobat goes for $14.99/month.

2. AI-Driven Features

WPS Office is inclusive of smart features like auto-formatting, error detection, and intelligent compression save you time and clean up your documents like a pro.

3. Cross-Platform Accessibility

You can use it on Windows, macOS, Android, or iOS without missing a beat. It’s cloud-synced, so your docs follow you everywhere.

4. Real User Impact

Small businesses report saving over $1,000 annually just by switching to WPS Office. This adds to the proof that productivity doesn’t have to come at a premium.

FAQs

1. How to convert dozens of WPS files to PDF in one go?

To efficiently turn several WPS documents into PDFs at once, follow these instructions within the WPS Office:

Step 1: Launch WPS Office on your device.

Step 2: Look for the batch PDF export feature, usually found in the file-related tools.

Step 3: Select or import all the WPS files you want to process together.

Step 4: Set the output directory where you want the converted files to be saved.

Step 5: Confirm the action to begin converting the files in one go.

2. Can I edit scanned PDFs converted from WPS files?

Scanned PDFs created from WPS files can be edited using the OCR (Optical Character Recognition) feature included in WPS Office. This function scans image-based documents, extracts the text, and converts it into an editable format.

3. Are there hidden costs for using WPS PDF tools?

No, there are no hidden charges for using WPS PDF conversion tools. Unlike premium services such as Adobe or Microsoft Office, WPS offers features like file conversion, text recognition (OCR), and document protection at no cost.

Get the Best Conversions with WPS Converter

Since the launch of WPS Office, it’s been clear that the goal was to deliver everything a productive office suite should offer, without draining your wallet. You get to work at your full potential without feeling like you’ve been ripped off by premium software price tags.

Now, this ambition initially introduced the .wps format, which, at the time, seemed like a smart move. tailoring documents to the suite’s ecosystem. But its compatibility was a bit of a headache, especially when trying to open these files elsewhere.

Fast forward to now, and WPS Office has stepped up its game. It’s fully compatible with all major formats like DOCX, XLSX, PPTX, and even PDFs. No more dealing with conversion drama or cross-platform hiccups, just seamless productivity across the board.