5 Best Airtable Alternatives: Don’t Miss Anyone

September 25, 2023 518 views

Airtable has won over numerous users with its dedicated client support and impressive marketing, suggesting that it could potentially surpass traditional spreadsheets as a solution for teams seeking enhanced collaboration and workflow organization. However, it's important to note that Airtable is not free, and some concerns have arisen regarding the quality of its support. Fortunately, there are Airtable alternative solutions available to boost your team's productivity. In this article, we'll thoroughly explore all the alternatives to Airtable.

5 Best Airtable Alternatives

Here are five Airtable competitors, offering similar features and capabilities:

1. ClickUp

ClickUp boasts an inspired design that sets it apart from many other management tools, offering a more enjoyable user experience. It is user-friendly and continuously introduces valuable new features.


  • Access Controls and Permissions

  • Customizable Templates and Fields

  • Task Management and Tracking

  • Collaboration Tools and Communication Management

  • Reporting and Analytics for Project Progress


  • Free Plan: Free of cost for Personal Uses

  • Unlimited Plan: Starting at $7 for Small Organizations or Teams

  • Business Plan: Starting at $12 for Mid-Sized Organizations

  • Enterprise Plan: Custom Pricing Plan for Large Scale Businesses


  • Effortless Navigation

  • Robust Capabilities

  • Exceptional Technical Support

  • Informative Video Tutorials


  • Initial Learning Curve for Hierarchy Structure

  • Terminology Confusion in Navigation

2. Smartsheet

Smartsheet offers a contemporary work management solution that unites individuals, procedures, and technology to facilitate impactful transformations. Organizations, irrespective of their size, leverage Smartsheet for project management, process automation, and comprehensive program and portfolio oversight.


  • Data Management and Entry

  • Project Management and Planning

  • Task Tracking and Automation Features

  • Collaboration Tools for Teams


  • Free Plan: Free of cost for Personal Uses

  • Unlimited Plan: Starting at $7 for Small Organizations or Teams

  • Business Plan: Starting at $25 for Mid-Sized Organizations

  • Enterprise Plan: Tailored Pricing Package for Enterprise-Level Businesses


  • Abundance of Customizable Templates

  • Seamless Integration with MS Teams

  • User-Friendly Customization and Data Manipulation

  • Web-Based Accessibility Enhances Team Collaboration


  • Performance Lag with Large Spreadsheets

  • Limited Features

3. ProofHub

ProofHub offers exceptional project management features along with valuable collaboration tools. Unlike previous tools we've used, ProofHub provided a refreshing experience. Its clean and user-friendly interface, coupled with excellent support and informative demos, showcased the tool's potential for our marketing team. The standout feature is its Kanban boards, which allow us to create customized workflows for our teams, making task progression a breeze.


  • Task Management and Visualization

  • Team Collaboration and Communication

  • Time Tracking and Reporting

  • Customization and Templates


  • The pricing options for this service include a free plan, a subscription starting at $45 per month, and the option to access a trial period at no cost.


  • Versatile task management featuring task lists and Kanban boards

  • Integrated chat tool and efficient time tracking

  • Seamless integration with apps like Google Drive and OneDrive, no user-based charges


  • Limited project visibility, making it challenging to track all ongoing projects.

  • Lack of a comprehensive overview for monitoring both personal and team projects.

4. Jira

Jira offers cost-effective project management solutions suitable for various project types, including HR, marketing, operations, sales, and workplace management. It's also a solid option for software project management.


  • Access and Permissions Management

  • Activity Tracking and Reporting

  • Agile Methodologies and Project Planning

  • Collaboration and Workflow Management


  • The pricing for this service begins at $7.75 per user per month, with various pricing options available, including a free plan, subscription options, and a free trial for interested users.


  • Jira's features facilitate efficient tracking of multiple projects

  • Streamlines collaboration with team members


  • Occasional server problems

  • Flexibility in changing ticket types could be improved

5. Zoho Sheet

Zoho Sheet offers versatile functionality for users, catering to both casual and professional needs. Its seamless integration with various applications allows for easy document storage in the cloud, while its user-friendly installation enhances productivity.


  • Collaboration and Communication

  • Data Management and Accessibility

  • Integration and Reporting


  • Complete Cost-Free Plan


  • Live sheets with data analysis and user-friendly graphics.

  • Enhanced organization capabilities.

  • Easy sharing of spreadsheets.


  • Different shortcut keys cause initial errors.

  • Learning curve to adapt to unique shortcut keys.

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Algirdas Jasaitis

Thoughts on The Alternatives for Airtable

Drawing from our extensive experience with productivity tools, we've identified ClickUp as the closest match to Airtable in terms of productivity. On the other hand, ProofHub, while efficient, leans towards the pricier side, potentially making it less cost-effective given the availability of equally productive options at more affordable rates. Zoho, although a free option, may fall short in delivering advanced features required by larger organizations. However, it still presents a solid choice for personal use and small teams seeking efficient productivity tools.

Why Should You Use Airtable Alternative

1. Inadequate Task Management Features:

While Airtable allows you to create a spreadsheet grid for task assignments, it lacks native task management features. This means that assigning tasks requires manual editing of the Airtable grid, which can become tedious, especially for users frequently assigning tasks. Creating subtasks involves creating and linking separate tables or spreadsheets, adding unnecessary complexity to the process.

2. Limited Communication Capabilities:

In today's remote work landscape, effective communication and collaboration are paramount. Unfortunately, Airtable primarily relies on comments for collaboration, which is suitable for basic feedback but falls short for complex discussions. To bridge this gap, teams often resort to external collaboration tools or email, scattering messages and making organization a challenge.

3. Insufficient Workflow Automation:

Effective project management tools should include workflow automation to streamline tasks and save time. Regrettably, Airtable lacks robust workflow automation tools, hindering productivity and efficiency.

4. Absence of Built-in Reporting:

While Airtable offers reporting and basic graphing through Airtable Blocks, these features are not available in the free version. To access comprehensive project reports, users need to upgrade to a paid plan. This limitation can impede tracking and project evaluation for teams operating on a budget.

5. Costly Subscription Plans:

Airtable's pricing may be a concern for budget-conscious teams. The Plus plan, starting at $12 per user per month, can quickly add up for larger teams. The Pro plan, priced at $20 per user per month, is even more expensive. This cost factor may not align with the financial goals of many organizations.

Free Templates for Teamwork - WPS Templates

WPS Office offers a vast repository of templates that not only enrich your document creation experience but also come at no cost, providing users with a valuable resource for boosting productivity. With this extensive collection of templates at your disposal, you can easily browse, select, and customize templates to meet your specific needs, all without incurring any expenses. This diverse range of templates serves as a highly advantageous alternative to Airtable or other costly online databases, ensuring you have the right tools for a wide array of projects while keeping your budget intact.

1. Simple Project Nudget Schedule

Simple Project Budget Schedule is a versatile budget planning template designed to empower businesses in creating comprehensive budget plans. This user-friendly template is not only suitable for crafting budgets but also offers a PowerPoint version, making it ideal for presentations. For those seeking a more structured approach, the template is also available in a spreadsheet format, allowing for easy customization to meet specific needs and requirements

2. Personal Work Plan

The Personal Work Plan template, available in Excel, is designed for effortless and straightforward personal use. It offers a user-friendly interface, allowing you to easily customize your plans and efficiently monitor the progress of your projects and tasks.

3. Simple Team Status Report

The "Simple Team Status Report" template is a valuable tool for monitoring team progress over time. It provides a user-friendly interface that simplifies the process of tracking and recording important data. This versatile template is available in Excel, making it easily accessible and highly editable to suit your specific needs.


Q1. How do I export my data from Airtable?

To export your data from Airtable to Excel, follow these steps:

Step 1: Click on the "View Menu" button (represented by three dots) in your Airtable workspace.

Step 2: From the menu that appears, select the "Download CSV" option.

Please note that this export feature is available for users using the web or desktop versions of Airtable. Once you've chosen to download the data in CSV format, the file will be saved in your device's default download location for your convenience.

Q2. Do these alternatives have mobile apps?

  • ClickUp: Yes, ClickUp provides mobile applications for both iOS and Android devices, enabling Users to access and manage their tasks, projects, and collaboration tools on the go.

  • Smartsheet: Users may see and modify their project sheets, work with team members, and keep track of progress with Smartsheet's mobile apps for iOS and Android.

  • ProofHub: This application offers iOS and Android mobile apps. This enables users to access project management tools such as task tracking, file sharing, and team collaboration.

  • Jira: Jira has mobile applications for the iOS and Android operating systems. Users can handle tasks, examine project boards, and communicate with team members.

  • Zoho Sheet: both iOS and Android users can download the Zoho Sheet mobile app. It allows users to open spreadsheets from their mobile devices to view, modify, and collaborate.

Maximize Your Productivity with WPS Office

In this article, we've explored various alternatives to Airtable, addressing potential concerns. Besides that, we've shared a smart solution for database-related tasks—leveraging templates. WPS Office stands out by offering a rich repository of templates and an upcoming AI-integrated spreadsheet tool, providing an excellent opportunity to maximize your productivity. Ready to boost your team's productivity? Download WPS Office now to access a rich repository of templates and an AI-integrated spreadsheet tool.

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.