Apple Pages App A Complete Guide for Beginners and Pros

November 8, 2023 622 views

Explore the hidden gem of word processors in the Apple ecosystem - Pages. This guide unveils its versatility, compatibility, and advantages over its counterparts. Discover how Pages goes beyond a word processor, becoming a gateway to enhanced productivity and creativity. Let's embark on this journey together and unlock the full potential of Apple Pages!

What Is Apple Pages App and Why Should You Use It?

Apple Pages App

Apple Pages is a powerful word processor that comes included with most Apple devices. It allows you to create a wide variety of documents, including reports, letters, resumes, posters, and digital books. Pages is known for its user-friendly interface and its wide range of features, which make it a great choice for both beginners and experienced users alike.

Specific Reasons to Use Apple Pages

Here are some specific reasons why you might want to use Apple Pages:

  • As a student, Pages provides an intuitive platform with a wide range of features tailored for tasks like essay writing, presentation creation, and completing assignments.

  • For business professionals, Pages is an excellent tool for crafting polished documents including reports, proposals, and presentations, elevating the professional image.

  • Creative writers will find Pages to be a valuable companion, offering an array of features to aid in the creation and refinement of novels, short stories, and various other creative works.

  • Teachers can leverage Pages to design interactive digital textbooks and other educational resources, enhancing the learning experience for students.

Why Should You Use Apple Pages App?

There are many reasons why you should use Apple Pages. Here are just a few:

  • It's easy to use. Pages has a user-friendly interface that makes it easy to create and edit documents.

  • It's powerful. Pages offers a wide range of features, including support for templates, tables, charts, shapes, and images.

  • It's collaborative. Pages makes it easy to work on documents with others, both in real time and asynchronously.

  • It's free. Pages are included with most Apple devices, so there's no need to pay for it separately.

No matter what your needs are, Apple Pages is a powerful and versatile word processor that can help you create the documents you need.

How to Download Apple Pages App

In this section, we'll guide you through the process of downloading the Apple Pages app, tailored to different devices and users.

For All Users:

Step 1: Ensure You Have an Apple ID:

Apple icloud

  • If you already have an Apple ID, skip to the next step.

  • If not, visit on your device or a web browser.

  • Follow the prompts to create a new Apple ID.

Step 2: Sign In to Your Apple ID:

  • On your device, go to Settings > [Your Name] > Sign In.

  • Enter your Apple ID and password.

Pages on iCloud

For Mac Users:

Download from the App Store:

Step 1: Open the App Store on your Mac.

Step 2: In the search bar at the top-right, type "Pages" and press Enter.

find the Pages

Step 3: Locate the Apple Pages app icon with a blue background and white pen.

download pages

Step 4: Click on it, then click "Get" to start the download and installation process.

For iPad or iPhone Users:

Download from the App Store:

Step 1: Open the App Store on your device.

App Store on iPad.

Step 2: Tap on the "Search" tab at the bottom.

Step 3: Type "Pages" in the search bar and hit Enter.

Step 4:Find the Apple Pages app icon

Apple Pages app icon

Step 5: Tap on it, then tap "Get" to initiate the download and installation process.

Page on Ipad

That's it! You've successfully downloaded the Apple Pages app on your respective device. If you encounter any issues, feel free to refer to the provided links for further assistance.

Here are some additional tips for downloading and using the Apple Pages app:

  • If you have any problems downloading or installing the app, you can contact Apple Support for assistance.

  • Pages is compatible with all recent versions of macOS, iPadOS, and iOS.

  • You can use Pages to create and edit documents offline, but you will need an internet connection to collaborate on documents with others or to save documents to iCloud.

  • Pages is free to download and use on all Apple devices.

How to Create a New Document in Apple Page App

This section will show you how to create a new document in the Apple Pages app. Pages is a powerful word processor that comes included with most Apple devices. It allows you to create a wide variety of documents, including reports, letters, resumes, posters, and digital books. Pages is known for its user-friendly interface and its wide range of features, which make it a great choice for both beginners and experienced users alike.

To create a new document in Apple Pages, follow these steps:

Step 1: Open the Pages app.

Open Pages

Step 2: Click on the + button in the top left corner of the window.

Tap the + button

Step 3: Select a template from the list of options, or click on Blank to create a new document from scratch.

the template chooser

Step 4: Start typing in your document.

Step 5: To save your document, click on File > Save.

save, export, or share

Here are some additional tips for creating new documents in Apple Pages:

  • You can also create a new document by pressing Command + N on your keyboard.

  • If you want to create a new document from a specific template, you can double-click on the template in the template chooser.

  • You can also create a new document from an existing document by clicking on File > New From Template and then selecting the template you want to use.

Once you have created a new document, you can start adding text, images, shapes, tables, and other elements. Pages also offers a variety of collaboration features, which make it easy to work on documents with others. You can share documents with others via email, AirDrop, or iCloud. You can also collaborate on documents in real time with other Pages users.

How to Save Document in Apple Page App

This section aims to guide you on the various methods and options available to save your documents within the Apple Pages app. It will cover the benefits and potential drawbacks of different formats and storage locations, including .pages, .docx, .pdf, on your device, iCloud, or other cloud services.


Step 1: Click on the "File" Menu: Navigate to the upper-left corner of the application window and click on "File."

Step 2: Select "Save" or "Save As": A drop-down menu will appear. Choose either "Save" to overwrite the existing file or "Save As" to create a new version.

Save pages

Step 3: Choose Format and Location: A window will pop up. Select the desired format (.pages, .docx, .pdf, etc.) and choose the location where you want to save the file.

Step 4: Assign a Name: Provide a suitable name for your document in the designated field.

Assign a Name

Step 5: Finalize the Process: Click "Save" to confirm your choices.

Click "Save"

Additional tips:

  • You can also save a document by pressing Command + S on your keyboard.

  • If you want to save a copy of a document without changing the original document, hold down the Option key on your keyboard while clicking on File > Save As.

  • You can also save a document to iCloud Drive by clicking on the iCloud Drive checkbox in the Save dialog box.

  • To save a document to another cloud storage service, click on the Add Place button in the Save dialog box and select the cloud storage service you want to use.

Special Functions of Apple Page App

Special Functions of Apple Page

In addition to its basic word processing features, the Apple Pages app also offers a number of special functions that can be useful for a variety of tasks. Here are a few examples:

  • Creating digital books: You can create interactive digital books using the Pages app. You can add image galleries, video, audio clips, and more. You can also export your books as EPUB files and share them with others.

  • Mail merge: You can create personalized letters, cards, or envelopes using mail merge. You can insert a greeting or address from the Contacts app or a Numbers spreadsheet. This is helpful for sending invitations, newsletters, or certificates.

  • Translating: You can translate your documents into over 20 different languages using the Pages app. This is helpful for sharing your documents with people who speak other languages.

  • Drawing and annotating: You can use an Apple Pencil or your finger to draw and annotate on your documents. You can add sketches, diagrams, shapes, comments, and more. You can also use Scribble to turn your handwriting into text.

Benefits of Using Special Functions in the Pages App

The special functions in the Pages app can be very useful for a variety of tasks. For example, you can create digital books to share your work with others, use mail merge to save time when sending out personalized letters or cards, translate your documents into other languages to make them accessible to a wider audience, and draw and annotate to add visual interest to your documents or to make notes and comments.

Overall, the special functions in the Pages app can be a great way to enhance your productivity and creativity.

Tips for Maximizing Apple Page App

Maximizing Apple Page App

In this section, we'll explore some valuable tips and tricks for maximizing your use of the Apple Pages app. These insights will help you make the most out of its features and functionalities.

  • Use templates to get started quickly. Pages comes with a variety of templates for different types of documents, such as reports, letters, resumes, posters, and digital books.

  • Use styles to keep your documents consistent. Styles allow you to apply formatting to text, such as font, font size, and font color, with a single click.

  • Use tables and charts to organize and visualize data. Tables can be used to arrange data in rows and columns, while charts and graphs can be used to show trends, patterns, and relationships in data.

  • Use images and videos to make your documents more visually appealing. You can add images and videos to your documents by clicking on the Insert menu and selecting Image or Video.

  • Use collaboration features to work on documents with others. Pages allows you to share documents with others and collaborate on them in real time.

Best Alternative to Apple Page app - WPS Office

WPS Office logo

In this section, we'll introduce you to WPS Office, a robust alternative to Apple Pages. We'll highlight its strengths in comparison to Apple Pages, showcasing its features, capabilities, and compatibility.

WPS Office is a comprehensive office suite that offers a wide range of functionalities for creating, editing, and managing documents. It encompasses word processing, spreadsheet, and presentation tools. With an intuitive interface, it provides a seamless experience for users of all levels.

Some standout features of WPS Office include:

  • Advanced Formatting Tools: WPS offers a rich set of formatting options, allowing users to create polished and professional documents.

  • Templates and Designs: It provides a diverse collection of templates, enabling quick document creation with a professional look.

  • Cross-Platform Compatibility: WPS Office is available on multiple platforms, including Windows, Mac, iOS, and Android, offering versatility and accessibility.

  • Cloud Integration: With robust cloud synchronization and collaboration capabilities, WPS simplifies document sharing and editing across various devices.

Advantages of Choosing WPS Office over Apple Pages:

  1. Cost Efficiency: WPS Office is available for free, offering a cost-effective alternative to Apple Pages, which may require a purchase or subscription.

  2. Platform Versatility: Unlike Apple Pages, which is limited to Mac and iOS devices, WPS Office supports multiple platforms, catering to a broader user base.

  3. Enhanced Cloud Capabilities: WPS Office boasts powerful cloud synchronization and collaboration features, making it seamless to work on documents across different devices.

  4. Richer Toolset: WPS Office provides an extensive range of components and tools, including flow charts, brain diagrams, PDF readers, and more, expanding its functionality beyond basic word processing.

Additionally, WPS Office excels in format compatibility, ensuring smooth document handling in Office formats.

WPS Office- Free All-in-One Office Suite
  • Use Word, Excel, and PPT for FREE, No Ads.

  • Edit PDF files with the powerful PDF toolkit.

  • Microsoft-like interface. Easy to learn. 100% Compatibility.

  • Boost your productivity with WPS's abundant free Word, Excel, PPT, and CV templates.

5,820,008 User
Algirdas Jasaitis

FAQs about apple page app

Is the Apple Pages app free?

Yes, the Apple Pages app is available for free. It comes pre-installed on most Apple devices such as Macs, iPhones, and iPads. This means you can start using Pages without any additional cost.

What is the disadvantage of Apple Pages?

One drawback of Apple Pages is that it's primarily designed for use on Apple devices, which may limit collaboration and document sharing in multi-platform environments.

How much does Apple Pages cost monthly?

Apple Pages is available for free. It's included with all new Macs and iOS devices. There is no separate cost associated with using Pages on Apple devices.


This comprehensive guide unravels the potential of Apple Pages, a dynamic word processor nestled within the Apple ecosystem. From downloading and creating documents to utilizing special functions, every facet is explored in detail. Additionally, it sheds light on the powerful alternative, WPS Office, highlighting its advantages over Pages. WPS Office emerges as a free, cross-platform solution with robust cloud capabilities and a broader range of tools. It excels in format compatibility, ensuring seamless document handling. For those seeking a versatile and cost-effective office suite, WPS Office proves to be a formidable contender.

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.