Four Ways to Access Microsoft Office for Free

May 17, 2023 3.0K views

Microsoft Office is a suite of applications that have become a staple in both personal and professional settings. These applications offer a range of essential tools, each with its unique purpose and service. For instance, Microsoft Word allows users to create documents, while Microsoft PowerPoint is ideal for crafting presentations. Users can also use Microsoft Outlook to manage their email and calendars efficiently.

Although the standalone Microsoft Office suite has been replaced by Microsoft 365, which offers more features and benefits, the core applications remain the same. With Microsoft Office or Microsoft 365, users can have access to a range of tools that can streamline their workflow and improve productivity.

1. Use Microsoft Office Online

What is Microsoft Office Online?

Microsoft Office Online (formerly known as Office Web Apps) is a cloud-based platform that allows users to access a range of Microsoft Office applications, including Word, Excel, PowerPoint, and OneNote, using a web browser. With Office Online, users can create, view, and edit documents from anywhere with an internet connection.

Microsoft Office Homepage


  • No installation required: Microsoft Office Online does not require you to install any software on your device, which means you can access it from any computer with an internet connection.

  • Free to use: Microsoft Office Online is free to use, and you can access it with a Microsoft account. If you don't have a Microsoft account, you can create one for free.

  • Collaborative tools: Microsoft Office Online includes collaborative tools, such as real-time co-authoring and commenting, that allow multiple users to work on a document at the same time.

  • Cloud-based storage: Microsoft Office Online stores your documents in the cloud, so you can access them from anywhere and on any device with an internet connection.

Microsoft OneDrive


  • Limited functionality: While Office Online provides basic features for Microsoft Office applications, it does not offer the advanced features available in the desktop versions.

  • Internet connection required: Accessing Office Online requires a stable internet connection. Poor connectivity can result in slow loading times, lagging, or disconnection from the platform.

  • Privacy concerns: Storing documents in the cloud may raise concerns about data privacy and security, especially for businesses that deal with sensitive information.

How to Access Microsoft Office Using Microsoft Office Online

1. Go to the Microsoft Office Online website at and sign up for a free account by clicking on the "Sign in" button in the upper right corner and then selecting "Create one!".

Microsoft 365 Sign-in

2. Enter your email address and choose a password for your account, then follow the prompts to complete the account creation process.

3. Once you've created your account, you'll have access to the free web versions of Microsoft Word, Excel, PowerPoint, and more.

4. To use these programs, simply click on the app you want to use from the home page and start working. You'll be able to create and edit documents, spreadsheets, and presentations, as well as collaborate with others in real-time.

Microsoft 365 Home-screen

5. Your work will be saved to your OneDrive account, which is also free with your Microsoft Office Online account. You can access your files from anywhere with an internet connection and share them with others as needed.

2. Use free Microsoft Office 365 for schools & students

Microsoft Office is especially an incredible tool for students. If you’re a student, chances are that you have probably used its suite more times than you can count. From creating documents for essays and reports to organizing data on Excel sheets, and creating presentations for class using PowerPoint, there is no denying the fact that Microsoft Office has been nothing less than a game-changer in your academic journey. Its robust features, intuitive interface, and extensive range of applications make it the go-to choice for students worldwide. You can go to wps academy website for complete guide on download microsoft office for students

Office 365 Education


  • Various Applications: Microsoft Office 365 for Education provides you with a suite of powerful applications to support your academic work. You can create documents, analyze data, design presentations, and collaborate effectively using tools like Word, Excel, PowerPoint, OneNote, and Microsoft Teams.

  • One Place for Organization: With Microsoft Office 365, you can centralize your academic tasks and resources. You can store your documents and files in OneDrive, which offers ample storage space, ensuring your work is easily accessible and backed up.

  • Access Anytime, Anywhere, from Any Device: Microsoft Office 365 allows you to access your files and applications from any device with an internet connection. Whether you are using a computer, tablet, or smartphone, you can work on your assignments, collaborate with classmates, and stay productive on the go.

  • Simplify Class Management: Microsoft Office 365 offers features specifically designed for teachers and educators. You can create and manage class materials, distribute assignments, provide feedback, and communicate with your students efficiently using Microsoft Teams. It streamlines class management tasks, making it easier to engage with your students and facilitate their learning.

Office 365 Education features


  • Valid School Email Address: To access the free Microsoft Office 365 for Education, you must have a valid school email address. This requirement ensures that the offer is available exclusively to students and educators affiliated with educational institutions.

  • Internet Connection Dependency: While Microsoft Office 365 allows you to access your files from anywhere, it does require a stable internet connection. If you are in an area with limited or no internet access, you may face difficulties accessing and working on your documents.

  • Limited Features: The free version of Microsoft Office 365 for Education may have some limitations compared to the paid version. Advanced features, advanced security options, and additional applications may not be available in the free version.

How To Access Microsoft Office 365 for Education

1. Open the Microsoft Education website at

Microsoft 365 student sign-in

2. Enter your school email address in the provided field.

3. Follow the prompts to verify your eligibility and set up your free Microsoft Office 365 account.

3. Use Microsoft Office 365 Free Trial

To be able to access all the advanced features of the Microsoft Office Suite, the free trial is a wonderful option considering you don't have to pay a penny to avail the benefits of the suite. We also have a guide on free microsoft 365 free trial

Microsoft Office free


  • Get Portable Productivity: With free Microsoft Office 365 trial, you can enjoy the flexibility of accessing and working on your documents from anywhere. Whether you're using a computer, tablet, or smartphone, you can take your work with you and stay productive on the go.

  • Scan, Sign, and Convert PDFs: Free Microsoft Office Office trial offers powerful tools that allow you to scan documents, sign digital signatures, and convert PDF files into editable formats. These features make it easier to handle paperwork, collaborate with others, and streamline your workflow.

  • Quickly Perform Tasks with Built-in Actions: Microsoft Office 365 trial includes built-in Actions, which are intelligent suggestions and automated tasks that help you complete your work more efficiently. Whether it's extracting data from tables, creating charts, or generating reports, these Actions save you time and effort.

Microsoft Office Applications


  • Limited Functionality: The free trial version of Microsoft Office 365 may have some limitations compared to the full, paid version. Certain advanced features and functionalities may not be available during the trial period.

  • Limited File Type Support in Editing Mode: While the trial version allows you to create, edit, and save documents, there might be limitations on file compatibility. Some specific file formats or advanced editing options may not be supported.

  • May Not Meet Requirements: Depending on your specific needs and requirements, the trial version of Microsoft Office 365 may not provide all the necessary features or capabilities. It's important to assess whether the trial version meets your expectations before committing to a paid subscription.

How To Access Microsoft Office 365 Free Trial

1. Visit

2. Enter your mobile number or email address to receive a download link.

Microsoft Office Sign-up Window

3. Follow the instructions provided to set up and activate your one-month free trial.

Microsoft Office Subscription Window

4. Try the Mobile Apps on Phones

With the availability of Microsoft's Office apps for free on mobile devices, you can accomplish your tasks on the go without the need for a subscription or payment.

Microsoft Office Mobile


  • Portable Productivity: Carry your documents with you and work on them from your smartphone, enabling productivity even when you're away from your computer.

  • PDF Functionality: With the mobile apps, you can scan, sign, and convert PDFs directly from your phone, making it convenient for managing PDF documents.

Microsoft Office mobile PDF functionality
  • Built-in Actions: Perform tasks quickly and efficiently with the help of built-in actions, which streamline common actions and save you time.


While the free trial and mobile apps offer many advantages, there are a few potential drawbacks to consider:

  • Limited Functionality: The trial version of Microsoft Office 365 may have limitations compared to the full paid version. Some advanced features or functionalities may not be available during the trial period.

  • Limited File Type Support: In editing mode, the mobile apps may have limited support for certain file types, which could affect your ability to work with specific document formats.

  • Compatibility with Requirements: Depending on your specific needs, Microsoft Office 365 may not fully meet all your requirements. It's important to evaluate whether the trial version or the mobile apps provide the necessary tools and features you need.

How to Access Microsoft Office for Free on Your Phone

1. Open your phone's web browser.

2. Visit the Microsoft Office Mobile Apps page at

Microsoft Office Mobile Sign-in

3. On the page, you will find the available Office apps for different mobile platforms such as iOS and Android. Select the appropriate app for your device.

4. Tap on the "Download" or "Get" button to begin downloading and installing the app on your phone.

Microsoft Office Mobile Install

5. Once the app is installed, open it from your app drawer or home screen.

6. You may be prompted to sign in with a Microsoft account. If you already have one, enter your email address and password to sign in. If you don't have a Microsoft account, you can create one for free by selecting the "Create one" option.

7. After signing in, you will have access to the Microsoft Office apps on your phone, including Word, Excel, PowerPoint, and more.

8. Start using the Office apps by creating new documents, opening existing files from cloud storage services like OneDrive, or accessing files saved on your device.

The Best Alternatives

Some may find being able to access the Microsoft Office really costly,,thankfully there exist plenty of alternatives that provide a similar experience completely free.

1. WPS Office

This robust office suite offers a wide range of functionalities, making it an excellent choice for both personal and professional use. One of the biggest advantages of WPS Office is its cost – it's completely free to use, saving you money without compromising on performance.

WPS Office Homepage

With WPS Office, you'll enjoy seamless compatibility with Microsoft documents on both Windows and Mac platforms. Whether you're working with Word documents, Excel spreadsheets, or PowerPoint presentations, WPS Office ensures that your files retain their formatting and functionality. Plus, you only need to download one software package to access all the essential office tools, including Writer, Spreadsheets, and Presentation.

Another notable advantage of WPS Office is its extensive collection of templates. From professional business reports to eye-catching brochures and resumes, WPS Office provides a plethora of pre-designed templates to kick-start your projects. With its user-friendly interface and familiar layout, transitioning from Microsoft Office to WPS Office is seamless and hassle-free. Experience the power of WPS Office and enjoy the convenience of a full-featured office suite without spending a dime.

WPS Office Template Store

2. Google Docs

As an online office suite, Google Docs offers a host of advantages, particularly for collaboration and real-time editing. With Google Docs, multiple people can work on the same document simultaneously, making it an ideal choice for group projects or team collaborations.

Google Docs Homepage

One of the standout features of Google Docs is its automatic saving functionality. Gone are the days of worrying about losing your progress – Google Docs saves your changes automatically as you type. This ensures that your work is continuously backed up and easily accessible from any device with an internet connection. Additionally, since Google Docs is a cloud-based solution, you can access your documents from anywhere, allowing for convenient on-the-go editing.

Google Docs Saved to drive

While Google Docs may not offer the extensive feature set of Microsoft Office or WPS Office, it provides a streamlined and straightforward editing experience. From basic formatting options to collaborative commenting and suggesting changes, Google Docs covers the essentials for creating and editing documents. Its simplicity and ease of use make it an attractive choice for those seeking a free Microsoft office suite with a strong emphasis on collaboration and cloud-based accessibility.

Google Docs Applications


Can the military get Office 365 for free?

Yes, the military can obtain free access to Office 365 via the Microsoft Office 365 Military Discount Programme. This programme provides qualifying military members and their families with free or subsidized Microsoft Office 365 subscriptions. It gives you access to numerous Office applications including Word, Excel, PowerPoint, and others.

Can we get Microsoft 365 for free lifetime?

No, Microsoft 365 (previously Office 365) is a subscription service with no free lifetime option. Microsoft 365 requires a monthly fee in order to enjoy all of its features and benefits.

Can Office 365 be used offline?

Yes, Office 365 may be used without an internet connection. While Office 365 is largely a cloud-based service that provides online access to Microsoft Office applications and services, it also allows you to use some Office apps offline.

Is Microsoft 365 free for Students?

Yes, Microsoft does provide a free version of Microsoft 365 for students and educators, known as "Microsoft 365 Education." This edition contains online versions of major Microsoft Office products such as Word, Excel, PowerPoint, and OneNote. It also offers cloud storage via OneDrive and collaboration options via Microsoft Teams.

Enjoy Free Suites to the Fullest

There are various ways to access Microsoft Office for free, and each of them has its own advantages and limitations. Microsoft Office Online allows users to create and edit documents using a web browser, while Microsoft Office 365 for Education provides students and educators with a suite of powerful applications to support academic work. One such standout is WPS Office. With its robust functionality and seamless compatibility with Microsoft documents, WPS Office is a top choice for both personal and professional use. It offers a complete office suite, including Writer, Spreadsheets, and Presentation, all in one software package. What sets WPS Office apart is its ability to retain formatting and functionality when working with Microsoft files, ensuring a smooth transition. Ready to experience the power of WPS Office? Download it now and enjoy a seamless and feature-rich alternative to Microsoft Office. Enhance your productivity with Writer, Spreadsheets, and Presentation—all in one software package. Don't miss out on this exceptional office suite – get WPS Office today!

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.