Free Project Management plan templates and samples

July 31, 2023 4.4K views

With a good project management plan template, you can easily and quickly create a professional-looking project management plan that will help you to communicate your project goals, objectives, schedule, risks, and more.

WPS Office provides a wide selection of professionally designed templates you can use to create your project management plan. Whether you need a simple one-page or more complex multi-page plan, we have a template to suit your needs.

This blog post will provide you with an overview of the best project management plan templates by the WPS Office. We'll also provide tips to get the most out of these templates. Let's get started.

What Is A Project Management Plan Template?

A project management plan template is a document that outlines the process that will be followed during the execution of a project. It includes all the necessary information for managing a project effectively. For example, it includes the project's objectives, scope, timeline, risks, and other important aspects.

You can think of a project management plan template as a road map to help you navigate the project and ensure it is completed successfully. Also, it is a living document that can be updated as the project progresses.

What Are Important Elements Of A Project Management Plan?

With a project management plan, you can keep track of important elements of your project, including the schedule, budget, risks, and objectives, by knowing what needs to be accomplished and when you can better manage your resources and keep your project on track.

There are a few key elements that should be included in every project management plan:

· Schedule: This outlines when each task in the project should be completed.

· Budget: This tracks the costs associated with the project.

· Risks: This identifies potential risks that could impact the project's success.

· Objectives: This lists the goals that must be achieved for the project to succeed.

By including these elements in your project management plan, you can better ensure that your project is on track and within budget. Additionally, you can identify potential risks early on and take steps to avoid them.

Why Use A Project Management Plan Template?

With a template, you can easily define and track the progress of your project. This document serves as a guide during your planning process and keeps everyone on the same page. There are many benefits to using a project management plan template:

1. Define Roles And Responsibilities

You and your team must be clear about who is responsible for what. By using a template, you can ensure that everyone knows their roles and responsibilities from the start. For instance, the project manager is responsible for creating the project timeline, whereas the team members are responsible for completing the tasks within that timeline.

2. Set Clear Expectations

Using a template helps to set clear expectations from the start. You can use the template to define the project's scope and what deliverables are expected at each stage. This will help to avoid any misunderstandings later on.

3. Save Time

A project management plan template can save you a lot of time in the planning process. By having a clear structure to follow, you can focus on the important details of your project and avoid getting bogged down in the details. Also, you can delegate tasks to different members and track their progress using the template if you have a team.

4. Keep Your Project On Track

A well-designed project management plan template will help to keep your project on track. By outlining the steps of the project and setting deadlines, you can avoid any delays or disruptions. Also, by tracking the project's progress, you can identify potential risks and take corrective action to avoid them.

5. Improves Communication

Using a project management plan template can improve communication between you and your team. Having a central document that everyone can refer to can avoid misunderstandings and ensure everyone is on the same page. For example, if there are any changes to the project scope, you can communicate these to the team using the template.

6. Manage Stakeholders

A template can also help you to manage stakeholders effectively. By keeping them updated on the project's progress, you can ensure they are happy with the project's direction. Also, by involving them in the planning process, you can get their input and feedback on the project.

7. Get Approval

Finally, a project management plan template can help you get approval for your project from senior management. By having a clear and concise document, you can demonstrate that you have thought through the project carefully and that it is feasible. This will increase the chances of your project being approved.

Who Can Use A Project Management Plan Template?

A project management plan template is often the best practice for any organization or business. This type of template can help to ensure that all necessary details are considered and accounted for when planning projects. Furthermore, it can help improve communication and coordination among team members and reduce the overall risk of errors or omissions.

From project managers to small business owners, many individuals and groups can benefit from using a template. Some of the most common users include:

· Large businesses or organizations with multiple departments or divisions

· Project management firms

· Construction companies

· IT service providers

· Event planners

How To Use A Project Management Plan Template?

With WPS Office, getting started on your project management plan template is easy. Our pre-made templates are designed with project management in mind, so all you need to do is enter your project information and start customizing.

Open our project management plan template in our online editor to get started.Once you're in the editor, you can start by adding your project name, timeline, and other important details.After that, you can start customizing the template to match your project's specific needs.Once you're done, save and download your finished project management plan template.

Customizing it to fit your project is also easy. With WPS Office, you can easily add or delete sections, change the colors and fonts, and add your images and logos.

5 Best Project Management Plan Templates By WPS Office

WPS Office is excited to offer some of the best project management plan templates to help you easily customize and create a professional document for your upcoming projects.

1. Agile Project Management

This template is perfect for those who need to manage agile or software development projects. The template includes key information such as phases, tasks, sub-tasks, and deliverables. This template will help keep your project on track with milestone tracking and Gantt chart features. Also, with its clear and concise format, this template is perfect for keeping your team on track.

2. Yearly Project Management System

For long-term projects, this template is perfect. With space to list projects and goals for the year and monthly and weekly check-ins, this template will help you keep your project on track. This template is also great for annual budgeting and forecasting. You can easily track your project's progress and ensure you are on target to meet your goals.

3. Project Implementation Plan

This template is perfect for those who need to create a detailed plan for their project. The template includes objectives, scope, deliverables, and timeline. The project steps can also be easily customized to fit your needs. This template ensures that your project runs smoothly and is completed on time.

4. Project Management Process

The template covers all aspects of the project management process, from initiation to closure. This system is designed to give you a high-level overview of each stage of the project, as well as key deliverables, milestones, and deadlines. Also, the monthly and yearly templates can be used in tandem to give you a complete picture of your project from start to finish.

5. Weekly Project Timeline

This template is perfect for keeping track of your project's timeline weekly. It includes space for notes, comments, milestones, and deadlines. You can easily add tasks, subtasks, and dependencies and adjust the timeline as needed.

With these project management plan templates, you can easily customize and create a professional document for your upcoming projects. Choose the template that best fits your needs and get started today.

Tips To Getting Most Out Of Your Project Management Template

With the ever-changing business landscape, it is important to have a flexible and easily customizable project management plan template. This will allow you to keep up with the latest trends and changes in your industry. Here are some tips on how you can get the most out of your template:

1. Know Your Goal: It is important to understand what you want to achieve with your project. This will help you determine the best course of action and set realistic expectations.

2. Define the Scope: Once you know your goals, you need to determine the scope of your project. This includes identifying the deliverables, milestones, and timeline for your project.

3. Choose the Right Tools: Various project management templates are available online. Choose the one that best fits your needs and requirements.

4. Customize the Template: Once you have selected the right template, it is time to customize it to meet your specific needs. You can add or remove features, change colors and fonts, and add your logo and branding.

5. Collaborate with Your Team: Be sure to involve your team in the project management. This will help ensure everyone is on the same page and working towards the common goal.

By following these tips, you can get the most out of your template and ensure that your projects are successful.


1. How Can I Edit The Template?

With our online editor, click on the template you wish to edit and make changes directly. No download or sign up necessary. You can edit as many templates as you like and save them for future use.

2. Can I Download The Template?

Yes! After editing the template to your liking, click on the download button and choose your desired format.

3. How Do I Use The Template?

Using the template is easy! Fill out the required information, such as project name, objectives, scope, etc. Once you have completed all the fields, please save the file and share it with your team members or clients.

4. Do I Need to Sign Up?

No, you don’t need to sign up to use our online editor or download the template. However, by signing up for a free account, you can save your work progress and access it from any device. You will also be able to share the file with others by sending them a link.

5. Can I Make Changes To The Template After Downloading It?

Yes, you can make changes to the template after downloading it. Open the file in the chosen program and make the necessary changes. Please save the file and share it with your team or clients.

6. How Do I Save The Template?

Once you have made all the changes to the template, click on the “Save” button and choose your desired format. You can also save the file by clicking on the “Download” button and selecting your preferred format.


With WPS Office, creating a project management plan is easy and customizable to your needs. Download the template, fill in your information, and add your tasks and subtasks; you're ready to go! Plus, with WPS Office's easy-to-use tools and features, you can be sure that your project will run smoothly from start to finish. So why wait? Get started today with WPS Office!

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.