How to Annotate and Comment on Students' Word Documents in WPS Office

August 23, 2023 899 views

Annotating and commenting on students' word documents can be a challenging but rewarding task. It is important to find a method that is efficient and effective, while also maintaining a positive learning environment. In this article, we will introduce how to annotate and comment on students' word documents using Microsoft Word.

Part 1.What are the Annotations and Comments  in the WPS Office?

An annotation is a form of commentary, explanation, or note that can be attached to a document or a specific portion of it. These remarks are external to the original document and provide additional context, insights, or feedback without requiring direct edits to the document itself. Annotations allow users to provide comments, explanations, or notes on a document independently, enhancing collaboration and communication.


Part 2.How to Annotate on Students' Word Documents in WPS Office.

Here are the steps on how to annotate on students' word documents in WPS Office:

Step 1 Open the document in the WPS Office.

Step 2 Select the text that you want to annotate.

Step 3 Click on the Home  > Student Tool in the toolbar.

Click student tools

Step 4 This will activate the annotation toolbar, where you can choose different tools to mark up the document.

Pick a tool

  • To highlight text, use the Highlighter tool and drag the cursor over the desired text. Select different highlighter colors from the menu.


  • To add a comment, select the text or object you want to comment on, click on Comment


  • For drawing shapes, click on the Shapes tool, choose a shape from the menu, and draw it on the document. Adjust shape properties from the toolbar.


I can use annotations to track my progress as I am reviewing the document. This helps me to make sure that I am not missing anything important.Overall, I think the annotation feature in WPS Office is a great way to improve the communication between teachers and students.

Part 3. How to Comment on Students' Word Documents in WPS Office.

Here are the steps on how to comment on students' word documents in WPS Office:

Step 1 Open the document in the WPS Office.

open document

Step 2 Select the text that you want to comment on.

Step 3 Click on the Insert > Comment  in the toolbar.


Step 4 A comment box will appear. Type your comment in the comment box.

Type comment

Step 5 Press Enter to send the comment.

The comment will now be visible on the document. You can move the comment by dragging it, and you can resize it by clicking and dragging the edges.

I think it is a very useful tool for providing feedback to students. It allows me to point out specific areas of the document that need improvement, and to offer suggestions for how the student can improve their work.

Here are some tips for using annotations and comments in WPS Office:

  • Be clear and concise in your annotations and comments.

  • Use a consistent format for your annotations and comments.

  • Use annotations and comments to add value to the document, not to clutter it.

  • Delete any annotations or comments that are no longer needed.

Resonating Reminder:

  • Clarity: Offer clear and constructive comments, highlighting strengths and areas for growth.

  • Balance: Maintain a balanced blend of positive feedback and constructive suggestions to foster development.

  • Respectful Tone: Infuse your comments with respect and encouragement, creating a positive learning atmosphere.

  • Privacy: Safeguard students' privacy when sharing documents or providing feedback.

Part 4. Why use the WPS Office?

WPS Office

WPS Office is a free and versatile office suite designed for various platforms, including Windows and Mac. It allows you to open, create, edit, and save Microsoft Office files, spanning Word, Excel, and PowerPoint. Its compatibility and functionality make it a valuable tool for students and professionals alike. Additionally, WPS Office offers AI-powered features like AI writing and AI PDF, enhancing daily school study routines.

Features of WPS Office

  • Document: WPS Office's Writer app lets you create and edit documents in various formats like DOCX, TXT, RTF, and PDF. It offers formatting tools for fonts, styles, and templates to make professional-looking documents.

  • Spreadsheet: WPS Office's Spreadsheet app enables complex calculations and data analysis. It provides functions, formulas, and a chart tool for visualizing data.

  • Presentations: The Presentation app offers dynamic presentations with slide templates, transitions, and animations.

  • PDF: The PDF Editor allows editing, converting, and annotating PDF files, making working with PDFs more convenient.

  • Collaboration Tools: The Cloud Collaboration feature facilitates real-time collaboration on documents, simplifying teamwork across different locations.

    WPS Office- Free All-in-One Office Suite
    5,820,008 User
    Algirdas Jasaitis
    • Use Word, Excel, and PPT for FREE, No Ads.

    • Edit PDF files with the powerful PDF toolkit.

    • Microsoft-like interface. Easy to learn. 100% Compatibility.

    • Boost your productivity with WPS's abundant free Word, Excel, PPT, and CV templates.

Steps to edit Word/Excel/Powerpoint in WPS:

To edit Word/Excel/Powerpoint files in WPS, you can follow these steps:

Step 1 Launch the WPS Office app on your device.

Step 2 Select the type of document you want to edit – Word, Excel, or PowerPoint.

Select type

Step 3 Tap the "Open" button and browse your device to locate the document you want to edit.


Step 4 Once the document is opened, you can freely edit the content, make changes, or add new information.

Edit document

Step 5 After making edits, go to Menu > "Save" or "Save As" to retain your changes.

Save your change

Steps to Use WPS AI:

To use WPS AI, you need to download and install WPS Office from here. WPS AI is a feature that helps you write faster and better with the power of artificial intelligence.

Step 1: Launch WPS Office and create a new document in WPS Docs.

Open WPS

Step 2: Click on the WPS AI icon at the top left corner of the ribbon menu or by typing “@AI” in your document

Access WPS AI

Step 3: Enter your writing prompt or query in the provided box and press Enter.

Enter prompt


Step 4: Review the generated content displayed on the document screen. Edit as needed.

Step 5: To refine your prompt or generate more content, use buttons like "Continue," "Rewrite," "Accept," or "Discard" on the dashboard below the prompt box. Adjust tone, style, and length using sliders.

refine your prompt

Step 6: To save and export your document, click the Save icon on the top left corner of the ribbon menu. Choose formats like DOCX, PDF, HTML, or TXT.

Save your document

Choose your format


What are the main types of annotations?

  • Descriptive Annotation: Offers a summary of the content, including main arguments and points.

  • Evaluative Annotation: Analyzes the work, providing judgments on quality, contribution, biases, strengths, weaknesses, and more.

  • Informative Annotation: Summarizes the source and provides actual information like hypotheses and proofs, without judgments.

  • Combination Annotation: Typically combines content summary with evaluations, providing a balanced view.

What are the five parts of an annotation?

  • Citation: Reference to the article, chapter, or work being annotated.

  • Author's Qualifications: Details about the author or authors' expertise.

  • Methods: Explanation of the methods employed by the authors.

  • Summary: A concise overview of the argument and/or findings.

  • Evaluation: Assessment of the work's logic, argument quality, and evidentiary value.


In conclusion, this guide equips you with the essential skills to provide insightful feedback through annotations and comments in students' Word documents using WPS Office. By embracing these techniques, you can foster effective communication, encourage growth, and create a positive learning environment.

Remember, the power of WPS Office's features and AI capabilities further amplifies your ability to enhance the educational experience. Through annotations and comments, you'll be able to guide students towards improvement while utilizing a versatile office suite designed to support their academic journey.

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.