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How to Rename Word Documents in Bulk: WPS Comprehensive Guide

August 21, 2023 1.5K views

In this preface, we address the challenge of renaming multiple Word documents in bulk, which can be daunting despite the simplicity of renaming a single file. As users finish their work in WPS Writer, the need to efficiently rename multiple files arises, leading to the question: How can one easily and quickly accomplish this task? In this article, we will present various methods to empower users with the knowledge needed to tackle bulk renaming effortlessly using WPS Office, streamlining file management and boosting productivity.

Part 1. How to Batch Rename Writer Documents?

Renaming multiple Word files in bulk can be a time-saving task with the right approach. In this tutorial, we will walk you through step-by-step methods to efficiently rename your documents using WPS Office. We'll cover various functions and provide clear instructions along with helpful images to guide you through the process seamlessly.

Method 1: Renaming with WPS Office's Built-in Feature

With Method 1, you can easily rename files using WPS Office's convenient built-in feature. WPS Office, a popular office suite, offers a user-friendly interface that allows you to manage your files efficiently. Whether you're working with documents, spreadsheets, or presentations, this method provides a quick and seamless way to rename files directly within the WPS Office application. Say goodbye to the hassle of switching between multiple programs – Method 1 streamlines the renaming process and helps you stay organized with just a few simple clicks.

Here is step by step:

Step 1. Select “Batch Rename Files” in WPS Office.

Step 2. Drag and select the files you want to rename in the left window.

Step 3. Use the icons or drag and drop to adjust the file order if needed.

Step 4. In the "Unified Name" section, enter the theme name (e.g., sales records).

Step 5. Click on "Add number" to add a sequence number to the filenames.

Step 6. Set the start number, interval, digits, and position of the sequence number.

Step 7. To specify the storage location, select “Save as Copy”.

Step 8. Click "Rename" to apply the renaming rules (sequence number + theme).

Method 2: Renaming with Windows File Explorer

In Method 2, we explore how to rename files using the native file management tool of Windows – File Explorer. As an integral part of the Windows operating system, File Explorer provides a comprehensive set of functions for managing files and folders. This method allows you to rename files in a familiar environment, making it easy for both new and experienced users. By leveraging the power of Windows File Explorer, you can efficiently modify file names, maintain proper file organization, and keep your digital workspace tidy, enhancing productivity and ease of access.

Here is step by step:

Step 1. Open File Explorer

Step 2. Locate the folder that contains the files you want to rename.

Step 3. Select “View” from the File Explorer ribbon’s tabs.

Step 4. Choose the "Details" view option to display more information about the files.

Step 5. The first file you want to rename should be chosen.

Step 6. Using the File Explorer ribbon, select the “Home” tab.

Step 7. Click the "Rename" button, or you can press the "F2" key as a shortcut.

Step 8. Enter the new name for the file and press "Enter" to apply the change.

Step 9. Use the "Tab" key to move to the next file in the list and trigger the rename action.

Step 10. Continue renaming each file one by one by repeating steps 7 to 9.

Part 2. Why Choose WPS Office

WPS Office is a powerful and free office suite offering a range of features and functions. It stands as a cost-effective alternative to other office software options, making it an ideal choice for users on a budget. With intuitive tools and cross-platform compatibility, WPS Office ensures seamless document management and effortless collaboration. Whether you're a student, professional, or anyone in need of efficient document creation, WPS Office delivers an excellent, free solution.

Here are the key features of WPS Office in a simple list:

  1. Word Processing (WPS Writer)

  2. Spreadsheet Management (WPS Spreadsheets)

  3. Presentation Creation (WPS Presentation)

  4. Cloud Support and Sync

  5. PDF Editing and Conversion

  6. Cross-platform Compatibility

  7. Collaboration and Sharing

  8. Free Version with No Subscription Fees

  9. User-friendly Interface

  10. Extensive File Format Support

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WPS Office- Free All-in-One Office Suite
  • Use Word, Excel, and PPT for FREE, No Ads.

  • Edit PDF files with the powerful PDF toolkit.

  • Microsoft-like interface. Easy to learn. 100% Compatibility.

  • Boost your productivity with WPS's abundant free Word, Excel, PPT, and CV templates.

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Part 3. How to Download WPS Office?

Downloading WPS Office is a straightforward process, and we have prepared a step-by-step tutorial with images to guide you through the installation:

Step 1: Go to the official WPS Office website at [https://www.wps.com/].

Step 2: Look for the "Download" or "Get WPS Office" button on the website's homepage.

Step 3: To start the download, click on the button.

Step 4: Choose the appropriate version for your device (Windows, macOS, Android, or iOS).

Step 5: Wait for the download to complete. The time may vary based on your internet connection speed.

Step 6: Once the download is finished, open the installation file.

Step 7: Follow the on-screen instructions to install WPS Office on your device.

Step 8: Launch WPS Office after installation.

Congratulations! You have successfully downloaded and installed WPS Office. Start enjoying the convenience and power of this modern office suite for all your document needs.

FAQs

1. What precautions should I take before bulk renaming?

Before bulk renaming, remember these simple precautions:

  1. Backup Your Files: Always create a backup of your files to avoid data loss.

  2. Use Descriptive Names: Choose clear and meaningful names for easy identification.

  3. Avoid Special Characters: Steer clear of using symbols or spaces in file names.

  4. Check for Duplicates: Ensure no duplicate names exist within the directory.

  5. Test with a Subset: Test the renaming process with a smaller subset of files first.

  6. Understand the Impact: Be mindful of file references within documents to avoid broken links.

By following these precautions, you can rename files in bulk safely and efficiently.

2. How can I ensure a smooth transition when using WPS Office?

To ensure a smooth transition when using WPS Office, consider the following tips:

  1. Familiarize Yourself: Take time to explore WPS Office's features and interface. Familiarity with its tools will make the transition smoother.

  2. Import Existing Files: Import your existing documents into WPS Office to continue working seamlessly.

  3. Use Cloud Services: Utilize WPS Office's cloud services to access files across devices and ensure synchronization.

  4. Explore Compatibility: Check WPS Office's compatibility with different file formats to avoid any formatting issues.

  5. Update Regularly: Keep WPS Office up to date to benefit from improvements and bug fixes.

  6. Utilize Support Resources: Refer to tutorials, guides, and support forums for assistance during the transition.

By following these steps, you can smoothly integrate WPS Office into your workflow and maximize its productivity features.

Summary:

This article provides valuable insights into two essential aspects: how to efficiently rename multiple Word documents in bulk and the advantages of using WPS Office. In Part 1, it offers step-by-step tutorials with images, demonstrating multiple methods to accomplish bulk renaming using WPS Office, ensuring seamless file management. In Part 2, the emphasis is on WPS Office as a powerful and free office suite, highlighting its cost-effectiveness, comprehensive features, and cross-platform compatibility. By combining these insights, users can enhance their productivity and streamline document management with WPS Office's exceptional capabilities.

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.