How to Rename a Column in Excel(Step-By-Step Guide)

September 27, 2023 2.5K views

When working with multiple sheets in Excel, it can be helpful to rename columns to make your data more clear and organized. However, some users may not know how to rename columns in Excel. This can be a frustrating problem, as it can make it difficult to work with your data effectively.In this article, I will show you some simple ways to rename columns in Excel so that you can improve the clarity and organization of your data.

Part 1: Why Name a Column in Excel?

Renaming a column in Excel entails modifying the header or label of a column within a worksheet. This simple yet impactful process involves changing the default column name to a more descriptive and meaningful title. Such precision in column naming enhances data interpretation and contributes to a more organized and efficient data management experience.

Part 2: How to Rename a Column in Excel?

Renaming columns in Excel is an essential skill for enhancing data organization and understanding. This tutorial outlines various methods to achieve this, catering to different user preferences and needs.

Common Method:

Method 1 Click and Select

When you need to rename a column, this straightforward method comes in handy:

Step 1: Open your Excel workbook and find the sheet with the column you want to rename.

Step 2: Click on the column letter to select the entire column.

select column

select column

Step 3: You must now delete the Column Name

delete column name

delete column name

Step 4: Type the new name and hit the Enter key.

 Type new name

Type new name

This user-friendly method is suitable for quick renaming tasks.

This method is straightforward and suitable for quick renaming tasks. It allows you to directly edit the column name, making it a user-friendly choice.

Advanced Method:

Method 2: Using Advanced Option

For a more organized approach, consider this method:

Step 1: Click on the "File" tab at the top left corner of the Excel window.

Step 2: In the dropdown menu, choose "Options."



Step 3: The "Excel Options" window will appear.

Step 4: Choose the "Advanced" option from the left sidebar.

Step 5: Scroll down to find the "Display options for this worksheet" section.

Step 6: Uncheck the box next to "Show row and column headers."

Step 7: Press the "OK" button to confirm the changes.



This method offers a more organized approach by altering the default display settings. It can be especially helpful if you prefer a cleaner view without headers.

Method 3: Utilizing Formulas Option

For users comfortable with formulas, this method provides flexibility:

Step 1: Click on the "File" tab.

Step 2: Choose "Options" from the dropdown menu.

 Click options

Click options

Step 3: The "Excel Options" window will appear.

Step 4: Select the "Formulas" option from the left sidebar.

Step 5: Navigate to the "Working with Formulas" section.

Step 6: Find the "R1C1 reference style" box and check it.

Step 7: To confirm the changes, press the "OK" button.

The result

The result

If you're comfortable with formulas, this method provides flexibility. It involves adjusting the reference style, impacting the way Excel displays and refers to columns.

Method 4: Using Display Bar

Simplify renaming with this method:

Step 1: Click on the column letter, such as "A."

Step 2: The display bar will show the default name, for example, "A1."

display bar

display bar

Step 3: To provide a more meaningful name, erase the default name.

earse name

earse name

Step 4: Enter the new name for the column, like "Title"

Step 5: Press Enter to confirm the renaming.

Press Enter

Press Enter

This method offers a quick way to rename columns directly from the display bar, streamlining the process.

Part 3: A Free Alternative Choice to Microsoft Excel - WPS Office

WPS Office

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Algirdas Jasaitis


How do I rename multiple column names?

Step 1: Open the Visual Basic for Applications Editor

Press Alt + F11 in Excel to open the VBA editor.

Step 2: Insert a Module

In the VBA editor, click on "Insert" in the top menu and select "Module" to insert a new module.

Step 3: Write the VBA Code

In the module, write the VBA code to rename the columns. For example, the following code renames columns A, B, and C to "Name," "Age," and "Country":


Copy code

Sub RenameColumns()

With ActiveSheet

.Cells(1, 1).Value = "Name" ' Rename column A

.Cells(1, 2).Value = "Age"  ' Rename column B

.Cells(1, 3).Value = "Country" ' Rename column C

End With

End Sub

Step 4: Run the Macro

Close the VBA editor and return to your Excel worksheet. Press Alt + F8 to open the "Macro" dialog box. Select the macro you've just created ("RenameColumns") and click "Run."

The code will execute, and the specified columns will be renamed according to your VBA code.

How do I change row names in Excel?

Step 1: Select the Row

Click on the row number to choose the entire row you want to rename.

Step 2: Right-Click and Define

Right-click on the chosen row number and select "Define" from the context menu to add a new row above.

Step 3: Enter the New Name

Type the new name for the row

Step 4: Press Enter

Hit "Enter" on your keyboard to update the row name.


In this comprehensive guide, you've gained valuable insights into the process of renaming columns in Excel, empowering you to enhance data organization and interpretation. By adopting the methods outlined here, you can effectively transform your data sheets into well-structured and easily comprehensible resources.

Moreover, the introduction to WPS Office has introduced you to an appealing alternative to Microsoft Excel. With its array of features encompassing document creation, editing, collaboration, and PDF handling, WPS Office emerges as a versatile solution for diverse office tasks. Its user-friendly interface, compatibility with Microsoft Office formats, and supplementary tools like a PDF reader and screen recorder make it a valuable addition to your workflow.

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.