How to Convert Image to Excel for Free (In Easy Steps)

January 15, 2024 2.9K views

Converting images to Excel files can be a daunting task, but it can be done with the right tools and techniques. This article will provide you with a step-by-step guide on how to convert images to Excel spreadsheets, so you can save time and enhance your productivity.

Easiest Way to Convert Images to Excel (Using Online Converter)

Online image to Excel converters offer a convenient solution for quickly transforming images into spreadsheet format. In this section, we'll explore three popular online tools: Online2PDF, Convertio, and Smallpdf, providing step-by-step instructions for each.



Online2PDF is a user-friendly online tool designed to simplify the process of converting images to Excel format. It allows you to upload images from your computer or cloud storage, choose the desired Excel format (XLSX), and customize settings for better output.

Step 1: Visit the Online2PDF website (URL: ).

Step 2: Click on the "Select files" button to upload your image(s) from your computer or cloud storage.

Select file

Step 3: After uploading, choose "XLSX" as the output format (Excel format) from the available options.

Choose output

Step 4: Optionally, you can adjust settings like page orientation, margins, and image quality to tailor the output to your needs.

Step 5: Click the "Convert" button to start the conversion process.

Click convert

Step 6: Once the conversion is complete, the Excel file will automatically downloaded to your device.




Convertio is a versatile online conversion platform that supports a wide range of file types, including images. It offers the flexibility to upload images from your computer, Dropbox, Google Drive, or through a URL. Convertio enables you to select Excel format (XLSX) as the output and provides options for optimizing the output quality and page settings

Step 1: Access the Convertio website ( ).

Step 2: Click the "Choose Files" button to upload your image(s) from your computer, Dropbox, Google Drive, or a URL.

Select choose file

Step 3: In the format dropdown menu, select "XLSX" as the target format for Excel.

choose format

Step 4: Click the "Convert" button to initiate the conversion process.

Select convert

Step 5: Once conversion is finished, click the "Download" button to save the Excel file to your device or cloud storage.

Click download



Smallpdf is a paid online service that allows you to convert documents to a variety of formats. However, they offer a free plan that allows you to convert up to 20 documents per month. Smallpdf is the most expensive of the three converters, but it also offers the best quality of output Excel spreadsheet.

Step 1: Visit the Smallpdf website (URL:

Step 2: Drag and drop your image file onto the designated area, or click the "Choose file" button to upload your image.

Choose file

Step 3: After upload your file, select "XLSX" as the target format for Excel.

Select Excel

Step 4: Once the conversion is complete, you'll see a "Download" button. Click it to save your Excel file.

Select download

How to Convert Images to Excel in Microsoft Excel

There are two methods to achieve this:

Method 1: Using an Existing Picture File

Step 1 Click on the "Data" tab in Microsoft Excel.

Click Data

Step 2 Select "From Picture" and then choose "Picture From File."

Select date form picture

Note: Ensure that the image you select represents only the data you intend to import. Crop the image if necessary.

Avoid using images with data presented at an angle; the perspective should be head-on and well-focused.

Method 2: Taking a Screenshot

Step 1 Capture a screenshot of the table or data you wish to import.

Step 2 In Microsoft Excel, click on the "Data" tab.

Step 3 Select "From Picture" and then choose "Picture From Clipboard."

Picture from clipboard

Note: Ensure that your screenshot contains only the specific data you want to import.

Part 3: How to Convert Images to Excel in WPS Office

To convert images into Excel format using WPS Office, follow these steps:

Step 1: Launch WPS Office

Open the WPS office application on your computer.

Step 2: Access the Picture-to-Text Conversion. Navigate to the left-side menu.Select Tools and Click on "OCR."

Select OCR

Step 3: Import Images

Drag and drop the images you want to convert into the pop-up dialog box.

Alternatively, click the "Add Pictures" icon, select the image, and click "Open."

Click Open

For formatting and layout preservation, choose "Screen Capture," then "Convert to Excel." Specify the save path for capturing specific areas as screenshots.

Step 5: Retain Table Format

Review the displayed schedule or tabular data.

Click "Convert to Excel" and then "Confirm" to maintain the table format during text extraction.


Click Confirm

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WPS Office goes beyond the basics with exclusive features that set it apart from Microsoft Office's free offerings:

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Algirdas Jasaitis


Why would I need to convert an image to Excel?

Converting images to Excel is essential for extracting data from images, enabling you to work with it in spreadsheet format. This simplifies data analysis and management, enhancing overall efficiency.

What types of images can I convert to Excel?

You can convert various image types, including scanned documents, photographs, screenshots, and PDFs containing tables or data. This versatility makes image-to-Excel conversion a valuable tool for a wide range of tasks.

Is it possible to retain formatting and structure when converting images to Excel?

The extent to which formatting and structure are maintained depends on the conversion method or software used. Some tools excel at preserving formatting, while others may require post-conversion adjustment


This article has provided a comprehensive guide to streamline the process of converting images into Excel files. We explored online tools, Microsoft Excel methods, and the user-friendly WPS Office.

However, the star of the show is undoubtedly WPS Office. It not only offers free access to essential office tools but also introduces powerful features like real-time co-editing and group document sharing. The addition of WPS AI elevates your experience with intelligent document analysis and formatting suggestions.

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.