How to Export PowerPoint Notes to Word Mac (Step-by-Step Guide)

October 16, 2023 1.7K views

In today's fast-paced world, using information beyond just presentations is crucial. Mac users often want to know how to change PowerPoint notes to Word on Mac even after a presentation ends.

This is important because the notes you make hold a lot of insights and explanations. But these notes are stuck in the presentation. So, it would be best to learn how to move them to Word. But it can be tricky for Mac users.

In the following section, we'll present a comprehensive guide on how to export PowerPoint notes to word mac for free.

How to Export PowerPoint Notes to Word on Mac?

In this section, we'll discuss a couple of methods that offer you to seamlessly export or convert your PowerPoint notes to Word on Mac. Each method contains a specific aspect of the situation and proper instructional steps.

Method 1. Using Copy and Paste

This is a very straightforward and easy method. You'll find this to be a very simple and direct way of exporting PowerPoint notes to Word on Mac, utilizing the classic "Copy Paste" technique.

Building on this simplicity, let's move forward and explore the step-by-step instructions to export speaker notes from PowerPoint to Word on Mac:

Step 1. Open the corresponding PowerPoint presentation.

Step 2. Navigate to the desired slide from where you want to export notes.

Step 3. Click on the "Notes" option, which you'll find at the bottom of the slide.

the "Notes" option

Step 4. Select the note text.

Select the note Text.

Step 5. Press Ctrl+C to copy the selected note text. Alternatively, after selecting the text, you can right-click and click "Copy" from the dropdown menu.

Copy the note text.

Step 6. Open a new Word document, and paste your copied note into that document. Simply use the Ctrl+V buttons from your keyboard or right-click inside the Word document and click "Paste" from the dropdown menu.

Paste copied note text in a new word document.

Paste copied note text in a new word document.

That's it. This is a very simple but useful method to export notes from PowerPoint to Word on Mac by using Copy, Paste features. In this way, you can all text from PowerPoint to Word.

Method 2. Using Third-party Software

In this part, we're going to use third-party software to convert PowerPoint notes to Word Mac. So, follow the proper methods and steps with pictures to make the process of converting PPT to Word on Mac more effortless and more understandable for you.

#1. WPS Office

WPS Office Interface.

WPS Office Interface.

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And the best part? It's quick – you won't be sitting around twiddling your thumbs, waiting for stuff to happen.

So, whether you're trying to export PowerPoint notes to word mac for free, typing up docs, crunching numbers, or jazzing up a presentation, WPS Office has your back, keeping things smooth, efficient, and hassle-free.

Price: Free to use WPS Office writer, spreadsheet, and Presentation. Paid version comes with a tiny price of $29 yearly to use advanced features of its PDF editor. However, some basic functions of its PDF editor are free, such as reading, annotation, and conversion.


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Steps to export:

In WPS Office, exporting PowerPoint notes to Word is a straightforward process. Here's how you can save your day, follow the instructional steps:

Step 1. Open your corresponding presentation you want to export notes or convert.

Step 2. In your PPT document, navigate to the "Special Features" tab, and click the "Convert to Word Document."

 Go to

Go to "Special Features tab, and click the "Convert to Word Document

Step 3. You'll see a "Translate to WPS Writer Document" popup before clicking the "Convert to Work Document" option. From this popup window, select the slides you need to convert, whether all or specific, and Converted Layout.

 In the

In the "Translate to WPS Writer Document" popup, select the slides and convert the layout.

Step 4. Click "OK" and save the file by writing its name and selecting the desired location.


Click "OK" and save file.

 Note: You can save your document in *.doc and *.wps file formats. Also, it's good to know that if you select the "According to original layout" option under the "Converted Layout" section, you can choose "Text," "Table," and "Picture" by clicking on checkboxes if you want. These options are located under the "Converted Content."

Source of all above images:

#2. Microsoft

Microsoft, known for its innovative solutions and cutting-edge software, Microsoft brings its expertise to the table in addressing your note-exporting needs.

The Microsoft Office suite, a cornerstone of productivity, contains an array of tools designed to streamline various tasks. From document creation to data analysis and, of course, presentations, Microsoft Office covers it all with finesse.

Price: Unlike the free options, Microsoft Office usually comes with a price tag. You can choose from subscription plans or one-time purchases, with prices varying based on your preferences and chosen package.


  • A comprehensive toolkit for document creation, data analysis, and presentations.

  • Cross-platform compatibility, ensuring a seamless experience across various devices.

  • Extensive range of formatting options for a professional look.

  • Integration with cloud storage services for easy access and collaboration.

  • Time-tested reliability and industry reputation.

Review: Microsoft Office's reputation precedes it, with professionals worldwide praising its reliability and extensive feature set. Its cross-compatibility further solidifies its position as a top choice among software users.

Steps to export:

Follow these operational steps to convert or export PowerPoint notes to Word on Mac:

Step 1. Start by launching your MacBook's PowerPoint presentation.

Step 2. Navigate to the upper left corner of the PowerPoint menu bar and click on the "File" tab.

From the top menu bar, select the “File” tab.

From the top menu bar, select the “File” tab.

Step 3. From the dropdown menu, opt for the "Export."


Click "Export"

Step 4. Assign a name to your file within the "Save As" text box and choose a storage location on your local disk.


The "Save As" box and choose location.

Step 5. Choose the "Rich Text Format (.rtf)" option under the "File Format" section.

Choose the

Choose the "Rich Text Format (.rtf) option from the "File Format" section.

Step 6. Execute the process by clicking the "Export" button to save yo.ur PowerPoint as a new .rtf document.


Click "Export" option

Step 7. Launch Microsoft Word. Find the "Open" tab within the left panel and click it.

Open Microsoft Word and click

Open Microsoft Word and click "Open".

Step 8. Locate the rtf document you saved and open it in Microsoft Word.

Find and open RTF file in Microsoft Word.

Find and open RTF file in Microsoft Word.

Step 9. Complete the conversion by clicking the "Open" button at the bottom right corner. This action seamlessly transforms the file into a Word document.


Click "Open" option to open the file.

Source of all above images:

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Algirdas Jasaitis


1. How do I print PowerPoint slides with speaker notes on Mac?

Follow the below instructions to print PowerPoint slides with speaker notes on Mac:

Step 1. Choose "Print" from the "File" menu.

Step 2. Choose "Notes."

Step 3. Choose any additional printing preferences you require, then choose the "Print" option.

2. How to convert PowerPoint to PDF with speaker Notes on Mac?

To convert your PowerPoint to a PDF with speaker notes on Mac, the initial approach revolves around utilizing the appropriate saving techniques. When you're prepared to start the export process, adhere to the following steps:

Step 1. Start by clicking on the "File" option on the upper toolbar and selecting "Print."

Step 2. Opt for "Show Details" to access options.

Step 3. Within the "Layout" drop-down menu, choose the "Notes" setting.

Step 4. Navigate to the PDF options and click on "Save as PDF." Finally, click "Save".


Extracting insights from presentations is pivotal. Mac users converting PowerPoint notes to Word on Mac assume a crucial step, even after presentations conclude.

Exporting PowerPoint notes to Word on Mac comes with a few challenges for non-tech persons. For Mac users, this journey feels like uncharted territory.

Discover two specific methods through this guide to seamlessly convert or export PowerPoint notes to Word on Mac. Each method carries unique aspects and steps, paving the way for successful conversion.

If you're seeking an easier and more comfortable way, use the capabilities of WPS Office, an exceptional productivity suite that emerges as a prime prospect in this domain.

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.