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Ultimate Guide on How to Export PowerPoint with Notes ( Easy & Quick)

August 21, 2023 1.0K views

Sharing PowerPoint presentations with speaker notes is crucial for providing in-depth information. Many readers want to export their presentations to other formats but are unsure how to do it efficiently. This article will guide you through the process, ensuring a smooth conversion.

#1. Export PowerPoint with Notes Using Free Online Converters

In this section, we will introduce two convenient and free online converters - WPS PDF Tools and Smallpdf.com. These tools allow you to convert PowerPoint presentations to PDF effortlessly while retaining the essential speaker notes. Let's explore the step-by-step process for each, making your PowerPoint-to-PDF conversions a breeze.

WPS PDF Tools

Are you looking for a hassle-free way to convert your PowerPoint presentations to PDF, including the valuable speaker notes? Look no further than WPS PDF Tools. This online converter offers a user-friendly experience and comes at no cost!

Step-by-Step Guide:

Step 1. Visit https://pdf.wps.com/free-pdf-converter/  to access WPS PDF Tools.

Step 2. Select “Convert to PDF” from the menu.

Step 3. Upload your PowerPoint file by clicking on the "Select File" button.

Step 4. After the upload, WPS PDF Tools will automatically begin the conversion process.

Step 5. Once the conversion is complete, click on the "Download" button to save your PDF file, complete with your speaker notes.

WPS PDF Tools streamlines the process, providing you with a PDF version of your presentation, ready to be shared or distributed, all with your essential speaker notes intact. Enjoy the convenience of this free online tool and simplify your PowerPoint-to-PDF conversions!

Smallpdf.com

When it comes to converting PowerPoint presentations to PDF, Smallpdf.com is another excellent option. It offers a straightforward and reliable way to preserve your speaker notes while converting your slides.

Step-by-Step Guide:

Step 1. Go to https://smallpdf.com/  to access Smallpdf.com.

Step 2. Click on "Choose Files" and select the PowerPoint presentation you want to convert.

Step 3. Smallpdf.com will start converting your presentation to PDF, including your valuable speaker notes.

Step 4. Once the conversion is complete, click on "Download" to save the PDF version with your speaker notes.

Smallpdf.com ensures that your presentation's content, along with the speaker notes, is accurately preserved in the PDF format. This simple and efficient converter is a reliable choice for your PowerPoint-to-PDF needs.

With both WPS PDF Tools and Smallpdf.com at your disposal, you can effortlessly export your PowerPoint presentations with speaker notes to PDF.

#2. How to Convert PowerPoint with Notes to Word Document

In this section, we'll show you how to convert PowerPoint presentations with speaker notes to Word documents.

For Windows Users

Converting your PowerPoint presentations, along with speaker notes, to Word documents on Windows is a straightforward process. Follow our step-by-step guide below:

Step-by-Step Guide:

Step 1. Open your PowerPoint presentation.

Step 2. In the top-left corner, select “File”.

Step 3. Select "Export" from the dropdown menu.

Step 4. From the list of export options, select “Create Handouts”.

Step 5. Select "Notes next to slides" layout.

Step 6. Customize the layout if needed (optional).

Step 7. To start the conversion, click “OK” or “Create Handouts”.

Step 8. Save the Word document with your desired name and location.

By following these easy steps, you can effortlessly convert your PowerPoint presentation with speaker notes to a Word document on Windows. Now you have a Word document that retains all the valuable speaker notes for further editing or sharing with others.

For MacOS Users

Mac users can also easily convert their PowerPoint presentations with speaker notes to Word documents. Follow the step-by-step guide below:

Step-by-Step Guide:

Step 1. Open your PowerPoint presentation.

Step 2. In the top-left corner, select “File”.

Step 3. Select "Export" from the dropdown menu.

Step 4. From the list of export options, select “Create Handouts”.

Step 5. Select "Notes next to slides" layout.

Step 6. Customize the layout if needed (optional).

Step 7. To start the conversion, click “OK” or “Create Handouts”.

Step 8. Save the Word document with your desired name and location.

By following these easy steps, you can effortlessly convert your PowerPoint presentation with speaker notes to a Word document on MacOS. Now you have a Word document that retains all the valuable speaker notes for further editing or sharing with others.

#3. How to Print PowerPoint with Notes

Printing your PowerPoint presentations along with the speaker notes is essential for various purposes, whether for reference or distribution. Follow our step-by-step guide below to print your presentations effectively.

Step 1. Open your PowerPoint presentation.

Step 2. In the top-left corner, select “File”.

Step 3. Select "Print" from the dropdown menu.

Step 4. Choose "Notes Pages" under the Print Layout options.

Step 5. Preview the printout to ensure everything looks correct.

Step 6. Adjust any settings if needed, like the number of copies or printer selection.

Step 7. Click "Print" to print your presentation with the speaker notes.

By following these steps, you can easily print your PowerPoint presentations with the associated speaker notes, making it convenient for reference, distribution, or use during presentations.

#4 How to Edit Your PowerPoint for Free?

WPS Office is a powerful and versatile free office suite that allows you to edit your PowerPoint presentations and other Microsoft Office files with ease. With WPS Office, you have access to a complete set of tools to open, create, edit, and save Word documents, Excel spreadsheets, and of course, PowerPoint presentations.

Whether you are using Windows or Mac, WPS Office is fully compatible and provides a seamless editing experience. This free software offers a user-friendly interface and all the essential features you need to create and modify your documents without any cost.

Let's explore how you can make the most out of WPS Office to edit your PowerPoint presentations and enjoy the benefits of this robust office suite.

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Steps to Edit Word/Excel/PowerPoint in WPS Office:

Step 1. Download and Install WPS Office for your system.

Step 2. Open WPS Office and create a new document or open an existing Microsoft Office file.

Step 3. Edit the document using WPS Office's intuitive tools.

Step 4. Save your changes in the desired format (e.g., .docx, .xlsx, .pptx).

Step 5. Export or share the edited document easily.

With WPS Office, you can unleash your creativity and productivity without any cost. Its seamless compatibility with Microsoft Office files makes it a perfect choice for hassle-free editing on both Windows and Mac platforms.

FAQs

1. Can I read my notes while presenting PowerPoint slides?

Yes, you can read your notes while presenting PowerPoint slides. PowerPoint provides a feature called Presenter View, which allows you to see your speaker notes, upcoming slides, and other useful tools while displaying the slides to your audience on a separate screen or projector.

2. How do I email my PowerPoint presentation as a PDF?

To email your PowerPoint presentation as a PDF, follow these steps:

Step 1. Open your PowerPoint presentation.

Step 2. Click on "File" in the top-left corner of the PowerPoint window.

Step 3. From the dropdown menu, choose “Save As”.

Step 4. Choose the location to save the PDF file in the “Save As” dialog box.

Step 5. Enter a name for the PDF file in the “File name” area.

Step 6. In the "Save as type" dropdown menu, select "PDF (*.pdf)".

Step 7. Click the "Save" button.

Your PowerPoint presentation will be saved in the designated location as a PDF file.. You can then attach the PDF file to an email and send it to the desired recipients.

3. How do I share my PowerPoint presentation without showing notes?

To share your PowerPoint presentation without showing the speaker notes:

Step 1. Open your PowerPoint presentation.

Step 2. In the top menu, select the “Slide Show” tab.

Step 3. Uncheck the "Use Presenter View" option.

Step 4. Make sure the speaker notes are not visible on any slide in the "Notes Page" view.

Step 5. Save your PowerPoint presentation.

Now, when you start the slideshow, the speaker notes will not be shown, and you can present your slides cleanly to your audience.

Summary

In this comprehensive guide, we explored various methods to export PowerPoint presentations with speaker notes. From using free online converters like WPS PDF Tools and Smallpdf.com to converting to Word documents on Windows and MacOS, you now have the knowledge to share your presentations in multiple formats. Emphasizing the convenience and features of WPS Office, it stands as a reliable choice for your presentation needs.

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.