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How to Export PowerPoint to PDF With Notes(Easy & Fast)

August 21, 2023 1.2K views

Converting PowerPoint presentations to PDF format while including speaker notes is a common need for sharing, printing, or distributing presentations with additional context. Many readers seek efficient ways to achieve this task.

In this article, we will explore various methods and tools to export PowerPoint to PDF with notes, making the process seamless and user-friendly.

1. How to Export WPS Presentation as PDF with Notes 

If you use WPS Office for creating presentations and need to export them to PDF format with speaker notes included, follow this step-by-step guide to achieve it effortlessly.

Step-by-Step Guide:

Step 1: Launch WPS Office and open the presentation you want to export to PDF with notes.

Step 2: Review your presentation and ensure that all the speaker notes are properly inserted for each slide.

Step 3: Go to the "File" menu in the top-left corner and click on "Export to PDF."

Step 4: A new window will appear with PDF export options.

Step 5: Choose the destination folder where you want to save the PDF file and give it a suitable name.

Step 6: Click on the "Export" button to start the conversion process.

Step 7: WPS Office will now create a PDF file that includes all the slides along with the corresponding speaker notes.

Step 8: Once the export is complete, navigate to the destination folder to find your PDF file.

Tips:

  • Double-check your presentation for any formatting or content errors before exporting to ensure a smooth conversion.

  • Make sure the speaker notes provide clear and concise explanations for each slide to enhance the reader's understanding.

  • To ensure the best viewing experience, use standard fonts and formatting that are compatible with PDF documents.

2. How to Save Microsoft PowerPoint as PDF with Notes

If you use Microsoft PowerPoint and need to save your presentations as PDF files while preserving the speaker notes, follow this step-by-step guide for a seamless process.

Step-by-Step Guide:

Step 1. Open your PowerPoint presentation.

Step 2. Add speaker notes to each slide.

Step 3. Go to "File" > "Save As."

Step 4. Choose a location and name for the PDF file.

Step 5. Select "PDF (*.pdf)" as the file format.

Step 6. Click on "Options" and choose "Notes Pages."

Step 7. Click "OK" and then "Save" to create the PDF with notes.

Tips:

  • Always double-check your PowerPoint presentation for any errors or formatting issues before saving it as a PDF.

  • Ensure the speaker notes provide clear explanations and additional context for each slide to enhance the reader's understanding.

  • Choose a suitable name for the PDF file that reflects the content of the presentation and its purpose.

#3. Using Free Online PDF Converters

WPS PDF Tools

WPS PDF Tools is a part of WPS Office, an all-in-one office suite that offers a range of powerful and free PDF solutions.

Why Choose WPS Office:

  1. Free to Use: WPS Office provides a free version that covers most users' needs, making it a cost-effective option.

  2. Compatibility: WPS Office is fully compatible with Microsoft Office formats, ensuring smooth collaboration with users of other office software.

  3. User-Friendly: The user-friendly interface makes it easy for anyone to create, edit, and manage documents without any hassle.

  4. Cloud Integration: WPS Office offers cloud integration, enabling you to access your files from anywhere with an internet connection.

  5. Powerful Features: Despite being free, WPS Office comes with advanced features like document collaboration and extensive formatting options.

  6. Cross-Platform Support: WPS Office is available on Windows, Mac, Linux, Android, and iOS, ensuring compatibility across different devices.

Step-by-Step Guide:

Step 1. Visit the WPS PDF Tools website at www.pdf.wps.com/free-pdf-converter/.

Step 2. Click on the "Choose File" button to upload your PowerPoint presentation from your computer.

Step 3. Once the file is uploaded, the conversion process will begin automatically.

Step 4. Wait for the conversion to complete, and the PDF file will be ready for download.

Step 5. Click on the "Download" button to save the PDF file to your computer.

Smallpdf.com

Smallpdf.com is a user-friendly online platform for all your PDF needs. It offers a variety of tools to convert, compress, edit, and secure PDF files effortlessly.

Step-by-Step Guide:

Step 1. Go to the Smallpdf blog post on how to save PowerPoint as PDF at www.smallpdf.com

Step 2. Follow the instructions provided on the page to upload your presentation and initiate the conversion process.

Step 3. Wait for the conversion to finish, and the PDF file with your presentation and speaker notes will be available for download.

Step 4. Click on the "Download" button to save the PDF file to your device.

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FAQs

1. Is there a way to export just the notes from PowerPoint?

Yes, there is a way to export just the notes from PowerPoint. Follow these steps:

Step 1. Open your PowerPoint presentation.

Step 2. Go to the "File" menu in the top-left corner.

Step 3. Select "Print" from the dropdown menu.

Step 4. In the "Print" settings, choose "Notes Pages" under the "Settings" section.

Step 5. Choose your desired printer or select "Print to PDF" if you want to save the notes as a PDF file.

Step 6. Click on the "Print" button.

This will print or save each slide's notes as separate pages, allowing you to export just the speaker notes from your PowerPoint presentation.

2. How to add speaker notes to my PowerPoint slides?

To add speaker notes to your PowerPoint slides:

Step 1. Open your presentation in PowerPoint.

Step 2. Go to the "Normal" view by clicking the "Normal" button at the bottom-right corner.

Step 3. Below each slide, you'll see a section labeled "Click to add notes."

Step 4. Click on that section and type your speaker notes for that slide.

Step 5. Continue adding speaker notes to each slide as needed.

Step 6. To view the speaker notes, switch to the "Notes Page" view by clicking the "Notes Page" button at the bottom.

Step 7. In the "Notes Page" view, you'll see the slides along with their corresponding speaker notes.

Now you have added speaker notes to your PowerPoint slides, which will help you during your presentation without being visible to the audience.

3. How to present with notes in PowerPoint?

To present with speaker notes in PowerPoint:

Step 1. Open your presentation.

Step 2. Go to the "Slide Show" tab.

Step 3. Click on "Set Up Slide Show."

Step 4. Choose "Presented by a speaker (full screen)."

Step 5. Check the "Show speaker notes" box.

Step 6. Click "OK."

Step 7. Start your presentation with the F5 or "Slide Show" button.

Step 8. As you advance slides, your speaker notes will be visible only to you.

Step 9. Use the speaker notes to guide your presentation and provide additional information to the audience.

Summary

In summary, exporting PowerPoint to PDF with notes is a fundamental requirement for effective communication and sharing of presentations. We have explored various methods, including WPS Office, Microsoft PowerPoint, and free online PDF converters. Choose the method that best suits your needs, and enjoy seamless conversions to enhance your presentation experience with WPS Office.

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.