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How to Fix Page Breaks Not Working in Excel — A Comprehensive Guide【2024】

January 15, 2024 1.3K views

In our daily lives, encountering situations where Excel's page break function doesn't cooperate can be frustrating. It leaves users puzzled and seeking solutions. If you've ever wondered, "Why is my Excel page break not working?"—this article is your go-to guide. We'll address the issue and even introduce you to a free software alternative that can save the day.

Part 1. Why is My Page Break Not Working in Excel?

There are a few reasons why your page break might not be working in Excel. Here are some of the most common causes:

  • The Allow cell drag and drop check box is cleared. This check box is located on the Edit tab of the Excel Options dialog box. If this check box is cleared, you will not be able to drag page breaks in Page Break Preview.

  • The sheet is set to fit to one page. If the sheet is set to fit to one page, any manual page breaks that you add will be ignored. To change this setting, go to the Page Layout tab and click the Page Setup dialog box launcher. In the Page tab, select the Adjust to option and enter a width and height for the sheet.

  • There are merged cells on the sheet. Merged cells cannot be split by page breaks. To remove merged cells, select the cells and press Ctrl+Alt+M.

  • There are conditional formatting rules on the sheet. Conditional formatting rules can sometimes interfere with page breaks. To disable conditional formatting, go to the Home tab and click the Conditional formatting button. Then, select Clear rules from selected cells.

If you have checked all of these things and your page break is still not working, you can try the following:

  • Restart Excel.

  • Save the workbook and reopen it.

  • Create a new workbook and try to insert a page break in it.

If you are still having problems, you can contact Microsoft support for help.

Part 2. How to Fix Page Breaks Not Working in Excel?

Unravel the mystery behind non-functional page breaks in Excel by following our step-by-step guide. We offer several simple and effective methods to rectify the issue. Accompanied by reference pictures, these solutions will empower you to conquer page break challenges with confidence.

Here are a few simple and quick methods to fix page breaks not working in Excel. Here are some of them:

Step 1. Check the Allow cell drag and drop option. As mentioned in the previous section, the Allow cell drag and drop option must be enabled in order to drag page breaks in Page Break Preview. To check this option, go to File > Options > Advanced and make sure that the Allow cell drag and drop check box is selected.

Step 2. Change the sheet's scaling. If the sheet is set to fit to one page, any manual page breaks that you add will be ignored. To change this setting, go to the Page Layout tab and click the Page Setup dialog box launcher. In the Page tab, select the Adjust to option and enter a width and height for the sheet.

Step 3. Remove merged cells. Merged cells cannot be split by page breaks. To remove merged cells, select the cells and press Ctrl+Alt+M.

Step 4. Disable conditional formatting rules. Conditional formatting rules can sometimes interfere with page breaks. To disable conditional formatting, go to the Home tab and click the Conditional formatting button. Then, select Clear rules from selected cells.

Step 5. Restart Excel. Sometimes, a simple restart can fix problems with page breaks.

Step 6. Save the workbook and reopen it. This can sometimes clear up any inconsistencies with the page breaks.

Step 7. Create a new workbook and try to insert a page break in it. If you can insert a page break in a new workbook, then the problem is with the original workbook.

If you have tried all of these methods and your page break is still not working, you can contact Microsoft support for help.

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Part 3. Free Office Suite for Word, Excel, PowerPoint —— WPS Office

WPS Office is a free and open-source office suite that is a popular alternative to Microsoft Office. It includes a word processor, spreadsheet, presentation software, and PDF reader. WPS Office is available for Windows, macOS, Linux, Android, and iOS.

WPS Office is known for its stability and powerful features. It is also very user-friendly, making it a good choice for both home and business users.

Here are some of the benefits of using WPS Office:

  • Free and open-source: WPS Office is free to download and use. It is also open-source, which means that the source code is available for anyone to inspect and modify.

  • Stable and reliable: WPS Office is known for its stability and reliability. It has been used by millions of people around the world without any major problems.

  • Powerful features: WPS Office includes a wide range of features that are comparable to Microsoft Office. This includes a word processor, spreadsheet, presentation software, and PDF reader.

  • User-friendly: WPS Office is very user-friendly. The interface is clean and easy to navigate, and the features are easy to learn.

  • Cross-platform: WPS Office is available for Windows, macOS, Linux, Android, and iOS. This means that you can use it on any device.

If you are looking for a free and powerful office suite, WPS Office is a great option. It is stable, reliable, and user-friendly. It also includes a wide range of features that are comparable to Microsoft Office.

Here are some additional things to note about WPS Office:

  • It is not as feature-rich as Microsoft Office, but it has most of the essential features that most people need.

  • It is not as widely used as Microsoft Office, so there may be fewer tutorials and support available.

  • It is a Chinese company, so the interface is in Chinese by default. However, you can change the language to English.

Steps to edit Word/Excel/Powerpoint in WPS:

To edit a Word, Excel, or PowerPoint file in WPS Office, you can follow these steps:

Step 1. Download and install WPS Office on your computer.

Step 2. Open the WPS Office app.

Step 3. Click on the "File" menu and select "Open".

Step 4. Browse to the location of the Excel, Word, or PowerPoint file that you want to edit.

Step 5. Click on the file to open it in the WPS Office.

Step 6. Make your edits to the file.

Step 7. When you are finished editing, click on the "File" menu and select "Save".

Overall, WPS Office is a good alternative to Microsoft Office if you are looking for a free and powerful office suite. It is stable, reliable, and user-friendly. It also includes a wide range of features that are comparable to Microsoft Office.

FAQs

1. How do I set manual page breaks in Excel?

To set a manual page break in Excel:

Step 1. Open your worksheet.

Step 2. Select the row or column where you want the break.

Step 3. Go to "Page Layout" > "Breaks."

Step 4. Choose "Insert Page Break."

Step 5. Exit Page Break Preview.

Step 6. Save and print your worksheet.

This ensures content after the break appears on a new printed page.

2. Can I adjust page margins for printing?

You can easily adjust page margins for printing in Excel:

Step 1. Open your worksheet.

Step 2. Go to the "Page Layout" tab.

Step 3. Use the "Margins" dropdown to select a preset margin option or choose "Custom Margins" for specific settings.

Step 4. Adjust top, bottom, left, and right margins as needed.

Step 5. Click "OK" to apply the changes.

Step 6. Save your worksheet and print with the new margins.

This ensures your printed content has the desired spacing around the edges.

Summary

In this article, we tackled the issue of non-functional page breaks in Excel, offering solutions for effective page break management. We emphasized the significance of well-organized printing through manual page breaks and margin adjustments. Furthermore, we introduced WPS Office as a reliable tool to enhance Excel tasks. With its stability and versatile features, WPS Office empowers users to optimize their spreadsheet experience.


15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.