Excel is such a useful tool that is ingrained in our daily routines for efficient data handling. And WPS Office's spreadsheet tool enhances this experience with plenty of impressive features. The highlighting feature emerges as a game-changer, allowing users to accentuate specific values or data points for enhanced emphasis. In this guide, we delve into 5 unique methods, offering a comprehensive exploration of how to highlight in excel using WPS Office.
Method 1: Color the Background
The easiest way to highlight a cell in Excel using WPS Office is by using the Fill Color tool. This tool simply fills the cell with the color of your choice, creating a visual highlight for your data. Let's see how to highlight cells and change the highlight color in Excel using WPS Office:
Step 1: Open your spreadsheet in WPS Office and click on the cell that you wish to highlight.
Step 2: Go to the Home tab and locate the Fill Color icon within the Fonts section.
Step 3: Click on the Fill Color tool, this will instantly fill the selected cell with the currently set color.
Step 4: To change the highlight color, click on the arrow next to the Fill Color icon. This will expand a list of available color options.
Step 5: If you don't find the desired color among the default options, click on "More Colors" to access a wider range of custom colors.
Method 2: Change Cell Styles
The next option for highlight in Excel using WPS Office involves utilizing cell styles provided by WPS Office. WPS Office offers a variety of cell styles to choose from, and here is where to find them:
Step 1: To begin, select the cell that you want to highlight.
Step 2: Cell styles are located in the Home tab, right next to the Conditional Formatting button.
Step 3: Click on the Cell Styles icon to expand the different styles available for highlighting.
Step 4: Choose the style that best suits your needs. Ensure that highlighting does not adversely affect the visibility of your text.
Note: When you choose a cell style to highlight a cell, the text in your cell will change to the default font associated with that style. Therefore, make sure to format your cell afterward to ensure the desired font is applied.
Method 3: Change Text Color
Next up in the list is a method to highlight text in Excel using WPS Office. Let's get right into the steps on how we can make our text stand out in WPS Office:
Step 1: Firstly, we need to select the cell containing the text that we want to highlight in WPS Office.
Step 2: Now, navigate to the Home tab and find the Text Color icon located in the font section.
Step 3: If you click on the icon, you will notice no change as the preselected color is already applied to the selected cell; by default, the font color is set to black.
Step 4: In order to highlight text, click on the arrow on the Text Color icon; this will expand a list of color options available for you to highlight your text.
Step 5: If the color you're looking for is not available, click on "More Colors". WPS Office provides a wide range of colors to choose from and also allows users to select a custom color.
Method 4: Using Conditional Formatting
Also in the list is a method to highlight cells in Excel using WPS Office based upon certain conditions. Conditional Formatting in WPS Office's Excel provides users with powerful tools to visually enhance data analysis and presentation. There are five main functions within Conditional Formatting, and we will be looking at each and how they can be effective while highlighting cells in Excel using WPS Office.
To better understand conditional formatting, we will be using an example dataset containing a list of items and their sales. We will be applying conditional formatting to the Sales column to highlight cells based on different conditions.
Step 1: Start by selecting all the cells in the Sales column in our dataset.
Step 2: Next, the Conditional Formatting option is located in the Home tab. Click on the Conditional Formatting button to view the different preset conditions available to choose from.
Step 3: As mentioned, there are 5 preset conditions that users can choose from to apply conditional formatting.
Step 4: The first is "Highlight Cells Rules", click on it and select a condition from the flyout menu.
Step 5: Now, we can modify this preset condition. For example, we can select the highlight color and also set the reference value to compare our cell values.
Step 6: In addition to that, we have "Top/Bottom Rules", which allows us to highlight cells based on their order. Click on it to expand the preset conditions.
Step 7: If, for example, we select "Top 10 items", we can modify the highlight color as well as the number of entries to highlight.
Note: There's no hard and fast rule that the condition needs to be set to the top 10 only; it can be adjusted to the top 5 or any other desired number
Step 8: Others in the list are Data Bars, Color Scales, and Icon Sets, each providing a unique condition to highlight cells in WPS Office.
Step 9: Users can also set up their own custom rules to highlight cells in WPS Spreadsheet. To do this, simply click on the "New Rule" option.
Step 10: In the New Formatting Rule window, set up conditions according to what you need to highlight, making your data clearer and easier to understand for your audience.
Step 11: To manage previously set rules, simply click on the "Manage Rule" option.
Method 5: Make a Table
We can also highlight Excel using WPS Office by formatting the sheet as a table. This option is available right next to the conditional formatting and can help users transform their simple data into a table, highlighting headers from the rest.
Step 1: Open your Excel spreadsheet in WPS Office and select the rows and columns that you wish to format as a table.
Step 2: Click on the "Format As a Table" icon in the Home tab, right next to the conditional formatting button.
Step 3: Users can choose from a list of preset table styles and also select a color theme for their table.
Note: Users can also create their own table style by clicking on the "New Table Style" option in the list.
Step 4: In the Format As a Table window, make any changes that you wish to customize your table formatting.
Note: By default, WPS Spreadsheet assumes your selection has headers included, so when it formats the table, it highlights the first cells as headers for your table.
Method 6: Insert a Shape
The last option in the list is a little unconventional but gets the job done; it is to insert a shape to highlight in Excel using WPS Office. Let's take a look at how this can be made possible.
Step 1: Open your Excel spreadsheet in WPS Office and navigate to the "Insert" tab.
Step 2: Click on the "Shapes" option in the toolbar and choose the shape you want to use for highlighting, such as a rectangle or an arrow.
Step 3: Click and drag on the spreadsheet to draw the shape around the cells you wish to highlight.
Step 4: After placing the shape, right-click to open the context menu and click on "Format Object".
Step 5: A formatting panel will open on the right; go to the "Fill & Line" tab and expand the "Fill" heading.
Step 6: Here, use the toggle to adjust the transparency of the shape to make the text in the cell visible.
Color the Background
Quick and simple highlighting
Limited customization options for visual effects.
Change Cell Styles
Provides various pre-designed styles
May change font features, requiring additional formatting
Change Text Color
Easy text emphasis
Limited to text color; no background highlighting
Powerful and dynamic highlighting options
Initial learning curve for using various conditions
Make a Table
Organizes data into a structured table
Limited to table formatting, may not suit all data types
Insert a Shape
Unconventional but customizable highlighting
Requires additional steps compared to standard methods
WPS Office Highlighting a cell method comparison
Highlight with Ease Using WPS Spreadsheet
WPS Office redefines simplicity, making spreadsheet tasks effortlessly manageable for both professionals and novices. Navigating through complex spreadsheets becomes as easy as a child's play, thanks to its user-friendly interface and advanced features readily available. Professionals find a reliable ally in WPS Office, where the highlight feature stands out, aiding in emphasizing critical data points effortlessly.
Whether you're showcasing your expertise or tackling new challenges, WPS Office ensures a seamless experience, turning work into an exciting endeavor. Embrace the efficiency and excitement of WPS Office, where professionalism meets playfulness.
Q1. Can I remove the highlight in the WPS Spreadsheet?
Yes, you can easily remove the highlight using one of the following methods:
Undo Feature: Click on the "Undo" button to eliminate the highlight. This will revert the content to its previous state, removing the unintended highlight.
Clear Formatting Option: An alternative method is the "Clear Formatting" feature available in the Home tab. This function allows you to erase the highlighted formats, restoring the content to its original format.
Q2. Can I use different colors for highlighting text or cells in WPS Office Excel?
Yes, you can use different colors for highlighting in WPS Office Excel. WPS Office Excel offers a range of colors for highlighting. It means you can select from various hues to make your cells or text stand out in lively colors according to your preference.
Q3. Does highlighting affect the actual text or cells in WPS Office Excel?
No, it doesn't. Highlighting in Excel is a visual tool and formatting feature that lets you emphasize specific cells, rows, or columns without changing the actual text or data.
Excel At Data Handling With WPS Office
The spreadsheet tool in WPS Office offers a plethora of features, catering to both basic functions and advanced capabilities. This versatility is particularly advantageous for professionals in data-centric fields like finance, accounts, or analysis. The highlight feature, a valuable component, is beneficial for users at all skill levels, whether beginners or seasoned professionals. As you master the art of how to highlight in excel using WPS Office, you'll uncover more uses that enhance your data handling experience. Elevate your data management capabilities by downloading WPS Office today.