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How to Make Two Columns in Word

July 13, 2023 1.3K views

Have you ever needed to format an article with two columns for a magazine or enhance readability in your daily documents? If so, you're not alone. Many people face challenges when it comes to dividing text into two columns in Word. But worry no more! In this comprehensive guide, we'll provide you with step-by-step instructions on how to create two columns in Word, empowering you to publish like a pro and optimize your reading experience.

Making Two Columns on Different Devices

On Computer

Creating two columns in Word on a computer is a straightforward process. Follow these steps to help you through the process:

Step 1. Open Microsoft Word on your computer.

Step 2. Create a new document or open an existing one where you want to add two columns.

Step 3. Click on the "Layout" or "Page Layout" tab located at the top of the Word window.

Step 4. Look for the "Columns" option within the "Page Setup" group. Click on the small arrow or dropdown icon next to it.

Step 5. A dropdown menu will appear, presenting you with various column layout options. Select "Two" to create two columns in your document.

Step 6. Once you select "Two," your document will immediately transform into a two-column layout.

Step 7. Start typing or inserting content into your document, and it will automatically flow into the two columns.

On Smartphone or Tablet

While working with Word on smartphones or tablets, the process of creating two columns may differ slightly depending on the device and app version. However, the overall concept remains the same. Here's a general guide to creating two columns on a smartphone or tablet:

Step 1. Open the Word app on your smartphone or tablet.

Step 2. Create a new document or open an existing one.

Step 3. Look for the "Layout" or "Page Layout" option, usually accessible from the menu or toolbar.

Step 4. Within the layout options, find the "Columns" or "Column Layout" feature and tap on it.

Step 5. Choose the "Two" columns option from the available choices.

Step 6. Your document will now switch to a two-column layout, and you can start adding content.

Note: The exact steps and options may vary depending on the Word app version and device you are using. It's always helpful to explore the app's features or refer to the app's documentation for more precise instructions.

Creating two columns in Word provides you with flexibility and enhances the visual appeal of your documents. Now you can easily format your content into two columns on different devices, allowing for efficient reading and improved document presentation.

Making Three or More Columns

To create three columns in Microsoft Word, follow these detailed steps.

Step 1. Open Microsoft Word on your computer.

Step 2. Create a new document or open an existing one where you want to add three columns.

Step 3. Click on the "Layout" or "Page Layout" tab located at the top of the Word window.

Step 4. Look for the "Columns" option within the "Page Setup" group. Click on the small arrow or dropdown icon next to it.

Step 5. A dropdown menu will appear, presenting you with various column layout options. Select "Three" from the list.

Step 6. Your document will now transform into a three-column layout, and you can start adding content to each column.

To create more than three columns in Microsoft Word, follow these detailed steps

Step 1. Open Microsoft Word on your computer.

Step 2. Create a new document or open an existing one where you want to add three or more columns.

Step 3. Click on the "Layout" or "Page Layout" tab located at the top of the Word window.

Step 4. Look for the "Columns" option within the "Page Setup" group. Click on the small arrow or dropdown icon next to it.

Step 5. A dropdown menu will appear, presenting you with various column layout options. Select "More Columns" at the bottom of the list.

Step 6. The "Columns" dialog box will open, allowing you to customize the number of columns, their width, and spacing.

In the "Presets" section, you can choose from various predefined column layouts, including three columns, four columns, or even more. Click on the desired preset to select it.

The Best Alternative to Microsoft Office: WPS

WPS Office, developed by Kingsoft, is a popular alternative to Microsoft Office that offers a suite of productivity tools, including word processing, spreadsheet, and presentation software. It is available for Windows, macOS, Linux, Android, and iOS, providing cross-platform compatibility.

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Pros of using WPS:

  1. Simple Interface: WPS Office features a user-friendly interface, making it easy for users to navigate and access its various features and tools. The layout is intuitive, resembling the familiar interface of Microsoft Office, making the transition seamless for users.

  2. Abundant Templates: WPS Office offers a wide range of pre-designed templates for documents, presentations, and spreadsheets. These templates are professionally designed and cover various categories, allowing users to create impressive and professional-looking documents effortlessly.

  3. Support for Cloud Saving: WPS Office provides integrated cloud storage options, allowing users to save their documents to cloud platforms such as Dropbox, Google Drive, and OneDrive. This feature ensures seamless access and synchronization of files across different devices, enabling users to work on their documents from anywhere.

  4. Related Courses: WPS Office provides related courses and tutorials to help users maximize their productivity and enhance their skills. These courses cover topics such as advanced formatting, collaboration features, and time-saving tips, providing valuable resources for users to improve their proficiency with the software.

  5. Free Availability: WPS Office offers a free version that provides most of its core features and functionality. This makes it a cost-effective alternative for users who require basic office tools without the need for a paid subscription.

Overall, WPS Office is a compelling alternative to Microsoft Office, providing a user-friendly interface, abundant templates, support for cloud saving, and additional resources such as related courses. It is a versatile productivity suite that caters to the needs of both individual users and businesses, offering a reliable and efficient office solution.

FAQs

Q1: How do I add a column to a table format?

To add a column to a table in Microsoft Word, you can follow these steps:

  1. Place your cursor in the table where you want to add the column.

  2. Go to the "Layout" or "Table Design" tab, depending on your Word version.

  3. Look for the "Insert" or "Columns" option within the "Table Tools" section.

  4. Click on the "Insert Right" or "Insert Left" option to add a column to the right or left of the cursor position, respectively.

Q2: How do you choose where a column begins?

By inserting column breaks, you can determine where each column begins and ensure your content is properly organized.

To add a column break in Word and control the placement of columns, you can follow these steps:

  1. Click or tap at the beginning of the text where you want the next column to start.

  2. Go to the "Layout" tab in Word.

  3. In the "Page Setup" section, click or tap on "Breaks."

  4. From the options that appear, select "Column."

By inserting a column break, Word will immediately adjust the layout, starting the next column at the desired location. You can repeat this process multiple times to specify where each column should begin.

Using column breaks gives you more flexibility in creating complex layouts or aligning content in specific ways within your document. It allows you to achieve a professional and customized appearance for your columns.

Q3: How do you split a page into two columns by inserting a table?

To split a page into two columns by inserting a table in Microsoft Word, follow these steps:

  1. First, click on the "Insert" tab located at the top of the Word window.

  2. Then, click on the "Table" button in the "Tables" group.

  3. On the drop-down menu, choose a table size of one row and two columns. Alternatively, you can select "Draw a Table" to manually draw the table on the page.

  4. Next, click the plus sign on the upper-left corner of the table to select the entire table.

  5. Right-click on the selected table and choose "Table Properties" from the context menu.

  6. Click on the "Row" tab in the "Table Properties" dialog box.

  7. Make sure the "Specify height" box is cleared and the "Allow row to break across pages" box is checked.

  8. Click "OK" to apply the changes.

  9. You can click and drag the line between the two columns to adjust the column width according to your preference.

  10. Once again, select the entire table by clicking the plus sign on the upper-left corner of the table.

  11. Right-click on the selected table and choose "AutoFit" from the context menu.

  12. From the extended menu, choose "Fixed Column Width" to ensure the columns maintain their width.

  13. If you want to remove the table's borders, select the table and navigate to the "Design" tab.

  14. In the "Table Styles" group, click on the "Borders" button.

  15. Select "No Border" from the dropdown menu to remove the table borders.

By following these steps, you can split a page into two columns by inserting a table in Microsoft Word. This method allows you to adjust the column width and customize the appearance of the table according to your preferences.

Final Thoughts on Making Two Columns in Word

In conclusion, creating multiple columns in Microsoft Word is a valuable skill that enhances document formatting and readability. Whether you need to split your text into two or more columns, Word provides the necessary tools to achieve this. However, it's worth noting that there are alternatives to Microsoft Word that offer compelling features, such as WPS Office.

WPS Office presents itself as a powerful alternative to Microsoft Office, offering a simple interface, a wide array of templates, support for cloud saving, and related courses to enhance productivity. With its cross-platform compatibility, WPS Office enables users to create and edit documents seamlessly across different devices.

While Microsoft Word remains a popular choice, WPS Office provides a cost-effective option with its free version and feature-rich capabilities. Whether you're a student, professional, or casual user, exploring WPS Office as an alternative productivity suite can open up new possibilities for document creation and collaboration.

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.