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How to Use Easy Excel Formulas within WPS Office (Practical Excel Skills)

January 17, 2024 3.0K views

As a student, you often encounter tasks that require precise calculations and data management. Mastering easy Excel formulas can be your key to success. In this guide, we'll walk you through the process of using these formulas seamlessly within the WPS Office. Say goodbye to academic challenges as we empower you to navigate the world of formulas with ease.

Part 1. What is an Excel Formula in WPS Office?

WPS Sheets


In this section, we'll lay the foundation for your Excel formula journey. Ever wondered what exactly an Excel formula is and how it works within the WPS Office suite? We'll demystify these questions, providing you with a clear understanding of the core concepts. Through a step-by-step tutorial accompanied by visual aids, you'll grasp the mechanics of Excel formulas and their significance in simplifying complex calculations and data manipulation.

An Excel formula is a set of instructions that tells Excel to perform calculations on data. Formulas are used to perform a variety of tasks, such as adding, subtracting, multiplying, and dividing data. They can also be used to calculate averages, percentages, and other statistics.

How to Create an Excel Formula

To create an Excel formula, you need to type the formula into a cell. The formula starts with an equal sign (=), followed by the calculation you want to perform. For example, the formula to add two numbers together would be:

=A1+A2

In this formula, A1 and A2 are the cell references of the two numbers that you want to add together.

Excel Formula Components

An Excel formula can contain the following components:

  • Operators: Operators are symbols that tell Excel how to perform the calculation. Common operators include +, -, *, /, ^ (exponentiation), and = (equals).

  • Cell references: Cell references are the addresses of cells in the spreadsheet. Cell references are used to tell Excel where to find the data that you want to use in the calculation.

  • Functions: Functions are built-in formulas that can perform complex calculations. Some common functions include SUM, AVERAGE, and COUNT.

  • Constants: Constants are numbers or text that are not stored in cells. Constants can be used in formulas just like cell references.

Step-by-step tutorial on how to create an Excel formula:

Step 1. Open an Excel spreadsheet.

Open excel file


Step 2. Click on the cell where you want to enter the formula.

Step 3. Type the equal sign (=). Or use formula tab

formula tab


Step 4. Type the calculation that you want to perform.

formula on WPS


Step 5. If you are using cell references, type the cell references in parentheses.

Step 6. If you are using functions, type the function name followed by the arguments in parentheses.

Step 7. Press Enter.

Here is an example of an Excel formula:

=SUM(A1:A10)

This formula sums the values in cells A1 through A10.

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Part 2. 10 Basic Excel Formulas in WPS Office.

Here, we introduce you to a set of 10 fundamental Excel formulas that every student should have in their toolbox. These formulas are not only easy to grasp but also immensely useful in your academic endeavors. From SUM to MIN, AVERAGE to COUNT, we'll explore each formula's unique applications and showcase how they can assist you in managing and analyzing data effectively. By the end of this section, you'll be equipped with a versatile set of tools to enhance your academic performance.

Formula

Description

Usefulness for students

SUM

Adds the values in a range of cells.

Calculate grades, total expenses, or any other numerical data.

MIN and MAX

Returns the smallest and largest values in a range of cells.

Find the highest or lowest score in a test, the lowest or highest temperature in a day, or any other numerical data.

AVERAGE

Calculates the average of the values in a range of cells.

Calculate overall grades, average test scores, or any other numerical data.

COUNT

Counts the number of cells that contain numbers in a range of cells.

Count the number of students who passed a test, the number of days it rained in a month, or any other numerical data.

POWER

Raises a number to a power.

Calculate compound interest, exponential growth, or any other mathematical operation that requires raising a number to a power.

NOW and TODAY

Returns the current date and time.

Keep track of due dates, track progress on a project, or any other task that requires knowing the current date and time.

LEFT, RIGHT, and MID

Returns the leftmost, rightmost, or a specified number of characters from a text string.

Extract specific information from text strings, such as name, address, or phone number.

DATEDIF

Calculates the difference between two dates.

Calculate how long it has been since a certain event occurred, such as birthday, start date of a project, or due date of an assignment.

IF

Tests a condition and returns one value if the condition is true and another value if the condition is false.

Make decisions based on the values in a spreadsheet, such as whether to pass or fail a student, or whether to approve or deny a loan.

REPLACE and SUBSTITUTE

Replaces specific text with other text in a cell.

Edit text strings, such as correcting typos or removing unwanted characters.

Part 3. How to Use Easy Excel Formulas within WPS Office.

Get ready to put your newfound knowledge into action! In this section, we'll guide you through the practical application of the 10 basic Excel formulas within the WPS Office environment. You'll embark on a journey of hands-on learning, where real-world examples and step-by-step instructions will empower you to confidently utilize these formulas. By the end of this section, you'll have honed your skills in applying Excel formulas to solve academic challenges with ease.

Here are the steps on how to use the 10 basic Excel formulas in WPS Office:

1.SUM

SUM formula


Step 1. Open an Excel spreadsheet.

Step 2. Click on the cell where you want to enter the formula.

Step 3. Type the equal sign (=).

Step 4. Type the formula =SUM(A1:A10).

Step 5. Press Enter.

The formula will add the values in cells A1 through A10 and display the result in the cell.

2.MIN and MAX

MIN formula


Step 1. Open an Excel spreadsheet.

Step 2. Click on the cell where you want to enter the formula.

Step 3. Type the equal sign (=).

Step 4. Type the formula =MIN(A1:A10) to find the smallest value in cells A1 through A10.

Step 5. Press Enter.

Step 6. Type the formula =MAX(A1:A10) to find the largest value in cells A1 through A10.

Step 7. Press Enter.

3.AVERAGE

AVERAGE formula


Step 1. Open an Excel spreadsheet.

Step 2. Click on the cell where you want to enter the formula.

Step 3. Type the equal sign (=).

Step 4. Type the formula =AVERAGE(A1:A10).

Step 5. Press Enter.

The formula will calculate the average of the values in cells A1 through A10 and display the result in the cell.

4.COUNT

COUNT formula


Step 1. Open an Excel spreadsheet.

Step 2. Click on the cell where you want to enter the formula.

Step 3. Type the equal sign (=).

Step 4. Type the formula =COUNT(A1:A10).

Step 5. Press Enter.

The formula will count the number of cells that contain numbers in cells A1 through A10.

5.POWER

POWER formula


Step 1. Open an Excel spreadsheet.

Step 2. Click on the cell where you want to enter the formula.

Step 3. Type the equal sign (=).

Step 4. Type the formula =POWER(2, 3).

Step 5. Press Enter.

The formula will raise 2 to the power of 3, which is 8.

6.NOW

NOW formula

Step 1. Open an Excel spreadsheet.

Step 2. Click on the cell where you want to enter the formula.

Step 3. Type the equal sign (=).

Step 4. Type the formula =NOW().

Step 5. Press Enter.

The formula will return the current date and time

7. TODAY

TODAY formula


Step 1. Open an Excel spreadsheet.

Step 2. Click on the cell where you want to enter the formula.

Step 3. Type the equal sign (=).

Step 4. Type the formula =Today().

Step 5. Press Enter.

The formula will return the current date

8.LEFT, RIGHT, and MID

MID formula


Step 1. Open an Excel spreadsheet.

Step 2. Click on the cell where you want to enter the formula.

Step 3. Type the equal sign (=).

Step 4. Type the formula =LEFT("Hello world!", 5).

Step 5. Press Enter.

The formula will return the first 5 characters of the text string "Hello world!", which is "Hello".

9.DATEDIF

DATEDIF formula


Step 1. Open an Excel spreadsheet.

Step 2. Click on the cell where you want to enter the formula.

Step 3. Type the equal sign (=).

Step 4. Type the formula =DATEDIF("2023-03-08", "2023-03-15", "d").

Step 5. Press Enter.

The formula will calculate the number of days between March 8, 2023 and March 15, 2023, which is 7 days.

10.IF

IF formula


Step 1. Open an Excel spreadsheet.

Step 2. Click on the cell where you want to enter the formula.

Step 3. Type the equal sign (=).

Step 4. Type the formula =IF(A1>10, "A", "B").

Step 5. Press Enter.

The formula will return the value "A" if the value in cell A1 is greater than 10 and the value "B" if the value in cell A1 is less than or equal to 10.

Here are some of my own comments about using these formulas:

  • The SUM, MIN, MAX, AVERAGE, and COUNT formulas are very useful for basic calculations.

  • The POWER, NOW, and TODAY formulas are useful for working with dates and times.

  • The LEFT, RIGHT, and MID formulas are useful for working with text strings.

  • The DATEDIF formula is useful for calculating the difference between two dates.

  • The IF formula is a very powerful formula that can be used to make decisions based on the values in a spreadsheet.

Resonating Reminder:

As a student using WPS Office, mastering easy Excel formulas can significantly enhance your ability to perform calculations and data analysis efficiently. By understanding the fundamentals of formulas and functions, you can tackle academic tasks more effectively and present your work professionally. Remember, practice and gradual learning are key to building your Excel skills.

I agree with this statement. Excel formulas can be a powerful tool for students, and they can be used to perform a variety of tasks, such as:

  • Calculating grades

  • Tracking expenses

  • Analyzing data

  • Creating reports

  • Creating presentations

By mastering easy Excel formulas, students can save time and effort, and they can produce more accurate and professional work.

Part 4. Why use the WPS Officefor School and Work?

WPS Office logo


WPS Office is a free and open-source office suite that is a popular alternative to Microsoft Office. It includes a word processor, spreadsheet, presentation software, and more. WPS Office is fully compatible with Windows and Mac, and it can open, create, edit, and save Microsoft Office files.

Features of WPS Office:

  • Free and open-source: WPS Office is free to download and use, and it is also open-source, which means that you can customize it to your needs.

  • Compatible with Microsoft Office: WPS Office is fully compatible with Microsoft Office files, so you can easily open, create, edit, and save Microsoft Office files in WPS Office.

  • Rich features: WPS Office has a wide range of features, including a word processor, spreadsheet, presentation software, and more. It also has a number of AI-powered features, such as a plagiarism checker and a writing assistant.

  • Easy to use: WPS Office is easy to use, even for beginners. It has a user-friendly interface that is similar to Microsoft Office.

Steps to edit Word/Excel/Powerpoint in WPS:

To edit a Word, Excel, or PowerPoint file in WPS Office, you can follow these steps:

Step 1. Download and install WPS Office on your computer.

WPS Office icon


Step 2. Open the WPS Office app.

WPS Office Function


Step 3. Click on the "File" menu and select "Open".

Step 4. Browse to the location of the Excel, Word, or PowerPoint file that you want to edit.

Step 5. Click on the file to open it in the WPS Office.

Step 6. Make your edits to the file.

Step 7. When you are finished editing, click on the "File" menu and select "Save".

WPS Office file format


Steps to UseWPS AI:

Step 1. Open the WPS Office application.

Step 2. Click on the AI button.

the AI button


Step 3. Select the AI writing feature that you want to use.

Select the AI writing


Step 4. Follow the instructions in the AI writing feature to use it.

To find the WPS AI dashboard:

Step 1. Open the WPS Office application.

Step 2. Click on the AI button.

the AI button


Step 3. The WPS AI dashboard will open.

The WPS AI dashboard


FAQs

1. Do I need to memorize Excel formulas?

No, you don't need to memorize all Excel formulas. Understanding how they work and when to use them is more important. Excel provides easy access to its functions, so focus on grasping their concepts and applying them effectively when needed.

2. How can I memorize a lot of formulas fast?

To quickly memorize many formulas:

  1. Practice Regularly: Consistent practice helps retain formulas.

  2. Use Visual Aids: Diagrams or images aid memory.

  3. Understand Concepts: Grasp formula logic for easy recall.

  4. Minimize Distractions: Focus enhances memorization.

  5. Teach Someone: Explaining reinforces learning.

  6. Memory Techniques: Mnemonics or stories assist recall.

  7. Good Sleep: Rest boosts memory consolidation.

  8. Stay Curious: Interest fuels faster learning.

Summary

In this comprehensive guide, we've equipped students with the essential skills of using easy Excel formulas within WPS Office. We demystified Excel formulas, introduced 10 crucial ones with practical examples, and demonstrated their application within WPS Office. Emphasizing WPS Office's versatility, compatibility, and AI tools, we've shown its value for academic and professional tasks. By understanding, practicing, and utilizing Excel formulas, students can confidently enhance their capabilities, streamline tasks, and elevate their academic and professional pursuits.

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.