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WPS Office vs Onlyoffice Which One to Choose

November 3, 2023 2.1K views

Deciding between OnlyOffice and WPS Office? This article has you covered. With both being top contenders in office productivity, the choice can be tough. But fear not, we're here to help you find the perfect fit. Let's dive in!

Part 1. Introduction to WPS Office & Onlyoffice

WPS Office is a free office suite that includes Writer, Spreadsheet, Presentation, and PDF, providing a seamless working experience for multiple devices like PC, pad, and phone to achieve high work efficiency anytime and anywhere. It is compatible with Microsoft Office and Google Docs, Sheets, and Slides.

WPS Office supports multiple operating systems, including Windows, macOS, Linux, iOS, Android, and HarmonyOS. It is also pre-installed on Fire tablets.

Some of the key features of WPS Office include:

  • Compatibility with Microsoft Office formats

  • Real-time multi-person collaboration

  • Cloud storage and synchronization

  • PDF editor

  • Screen recorder

  • Formula builder

  • Pivot tables

  • Charts and graphs

  • Templates and themes

  • Secure encryption

Onlyoffice is a free and open-source office suite that includes Writer, Spreadsheet, Presentation, and PDF, as well as a document management system and a project management tool. It is available as a desktop application, a web application, and a mobile app.

Onlyoffice is compatible with Microsoft Office formats and can be integrated with other cloud storage services such as Google Drive and Dropbox.

Some of the key features of Onlyoffice include:

  • Compatibility with Microsoft Office formats

  • Real-time multi-person collaboration

  • Cloud storage and synchronization

  • PDF editor

  • Formula builder

  • Pivot tables

  • Charts and graphs

  • Templates and themes

  • Secure encryption

  • Document management system

  • Project management tool


Part 2. Detailed Comparison: WPS Office vs Onlyoffice

Feature

WPS Office

Onlyoffice

Features

Word processing, spreadsheet, presentation, PDF editor, screen recorder, formula builder, pivot tables, charts and graphs, templates and themes, secure encryption

Word processing, spreadsheet, presentation, PDF editor, formula builder, pivot tables, charts and graphs, templates and themes, secure encryption, document management system, project management tool

Price

Free and premium plans available

Free and open-source

Pros

User-friendly and easy to learn, wide range of templates and themes available

Powerful and customizable, advanced features such as document management and project management

Cons

May not be as compatible with Microsoft Office formats as Onlyoffice, some features may only be available in the premium plan

Not as user-friendly as WPS Office, some features may be complex to use

Based on my own experience using both WPS Office and Onlyoffice, I would say that WPS Office is a better choice for beginners and users who need a user-friendly and easy-to-learn office suite.

Onlyoffice is a better choice for users who need a powerful and customizable office suite with advanced features such as document management and project management.

WPS Office has a more modern and user-friendly interface than Onlyoffice. It is also easier to learn and use, especially for beginners. WPS Office also has a wider range of templates and themes available, making it easier to create professional-looking documents.

Onlyoffice is more powerful and customizable than WPS Office. It has a wider range of features, including document management and project management tools. Onlyoffice is also more compatible with Microsoft Office formats than WPS Office.

Recommendations

I would recommend WPS Office to the following groups of people:

  • Beginners

  • Users who need a user-friendly and easy-to-learn office suite

  • Users who need a wide range of templates and themes


I would recommend Onlyoffice to the following groups of people:

  • Users who need a powerful and customizable office suite

  • Users who need advanced features such as document management and project management

  • Users who need to work with Microsoft Office formats on a regular basis


Overall, both WPS Office and Onlyoffice are excellent office suites. The best choice for you will depend on your individual needs and preferences.

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WPS Office- Free All-in-One Office Suite
  • Use Word, Excel, and PPT for FREE, No Ads.

  • Edit PDF files with the powerful PDF toolkit.

  • Microsoft-like interface. Easy to learn. 100% Compatibility.

  • Boost your productivity with WPS's abundant free Word, Excel, PPT, and CV templates.

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Part 3. How to Use WPS Office & OnlyOffice [Free Office Suite]

Both WPS Office and OnlyOffice are free office suites that can be used to create and edit documents, spreadsheets, presentations, and PDFs. They are both compatible with Windows, macOS, Linux, iOS, and Android devices.

WPS Office

WPS Office is a user-friendly office suite with a variety of features to help you create professional-looking documents. It has a similar interface to Microsoft Office, so it is easy to learn and use. WPS Office also has a wide range of templates and themes available, so you can create your documents quickly and easily.

Here is an example of how to use WPS Office to create a new resume:

Step 1: Open WPS Office and click New > Word Document > Resume.

Step 2: Choose a template or theme for your resume.

Step 3: Type in your information, such as your name, contact information, work experience, and education.

Step 4: Format your resume using the various features in WPS Office, such as fonts, colors, and borders.

Step 5: Save your resume.

Onlyoffice

Onlyoffice is a powerful and customizable office suite with advanced features such as document management and project management tools. It is also more compatible with Microsoft Office formats than WPS Office.

Here is an example of how to use Onlyoffice to create a new to-do list:

Step 1: Open Onlyoffice and click New > Spreadsheet.

Step 2: Type in your to-do list items in the spreadsheet cells.

Create new resume in WPS Office.


Step 3: Format your to-do list using the various features in Onlyoffice, such as fonts, colors, and borders.

Step 4: You can also use Onlyoffice's advanced features to create a more detailed to-do list, such as adding due dates, priorities, and status updates.

Step 5: Save your to-do list.

Both WPS Office and Onlyoffice are excellent office suites. The best choice for you will depend on your individual needs and preferences.

If you are a beginner or need a user-friendly office suite, then WPS Office is a good choice. If you need a powerful and customizable office suite with advanced features, then Onlyoffice is a good choice.

How to Download and Install WPS Office and Onlyoffice

To download and install WPS Office or Onlyoffice, simply go to their respective websites and click the Download button.

To download and install WPS Office:

Step 1: Go to the WPS Office website: https://www.wps.com/download/

Step 2: Click the Free Download button.

Step 3: Select the Windows version of WPS Office.

Step 4: Double-click the installer file and follow the instructions on the screen.

To download and install Onlyoffice :

Step 1: Go to the Onlyoffice website: https://www.onlyoffice.com/download-docs.aspx

Step 2: Click the Download button for the Windows version of Onlyoffice.

Step 3: Double-click the installer file and follow the instructions on the screen.

WPS Office is a good choice for beginners and users who need a user-friendly office suite. Onlyoffice is a good choice for advanced users who need a powerful and customizable office suite with advanced features.

FAQs about wps office vs onlyoffice

Can WPS replace Microsoft word?

Yes, WPS Office can serve as a viable alternative to Microsoft Word for many users. It offers similar functionality for creating, editing, and formatting documents. WPS Office supports various file formats, making it compatible with Microsoft Office files.

However, it's important to note that while WPS Office provides a range of features comparable to Microsoft Word, there may be some advanced functionalities or specific formatting options that could differ between the two. It's recommended to test out WPS Office to ensure it meets your specific requirements and preferences.

How do I convert WPS Office to Microsoft Office?

To convert a document from WPS Office to Microsoft Office:

Step 1: Open the document in WPS Office.

Step 2: Go to "File" > "Save As."

Step 3: Choose the Microsoft Office format (e.g., .docx for Word).

Step 4: Save the file.

Now, it's in a format compatible with Microsoft Office applications. Keep in mind, complex formatting may need adjustment after conversion.

Summary

This article compares WPS Office and OnlyOffice, outlining their features, pros, and cons. It provides usage examples for both suites and includes download instructions. Ultimately, the choice depends on your specific needs and preferences. Keep in mind that both suites are excellent options, with WPS Office being more user-friendly and OnlyOffice offering advanced features.

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.