Top 10 Purchase Order Templates — Easy to Edit and Download
Explore 10 free, editable purchase order template options for cleaner supplier communication, faster approvals, and easier printing—plus a simple WPS Office workflow to customize each file in minutes.
10 free purchase order templates
From simple order sheets to quotation and requisition files, these editable WPS templates cover everyday purchasing, tax records, and internal approval workflows.
Simple layouts for fast supplier requests and repeat purchases.
Useful when you need cleaner registers and compliance-friendly fields.
Best for teams that need manager sign-off before ordering materials.
Handy for checking vendor options before locking in a deal.
Purchase Request Form for Items
A clean form for office supplies, retail stock, or café essentials. It keeps quantities and prices easy to enter and easy to read.
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GST Purchase Register
Built for businesses that need organized tax-compliant purchase records. A practical pick for supplier-heavy operations.
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Purchase Order Template
A versatile layout for many industries with editable fields that are easy to customize for daily purchasing needs.
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Purchase Order Template1
A classic print-ready option for businesses that still rely on hard copies for records, approvals, or supplier communication.
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Commodity Purchase Management Table
Designed for detailed tracking of purchases and supplier contacts. Ideal for inventory-heavy businesses managing complex orders.
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Simple Yellow Purchase Order
A brighter visual style for teams that want paperwork to feel friendlier while still keeping order details professional and clear.
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Material Purchase Application Form
Includes approval fields for internal procurement. A strong fit for larger teams with formal sign-off requirements.
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Material Purchase Requisition
A streamlined request form for fast-moving teams that need to raise purchase requests quickly without extra friction.
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Company Material Purchase Quotation Sheet
Use it to compare vendor quotes in one place and make cost-conscious purchasing decisions with less spreadsheet clutter.
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Purchase Order Form
This fully editable template supports auto-calculation, making it especially useful for quick and accurate purchase orders. It is a strong choice when you want totals handled automatically and budgets checked faster.
Use Template NowWhat makes a great purchase order template
A purchase order template acts as a clear agreement between buyer and supplier. The best ones stay consistent, easy to track, and professional enough to prevent ordering mistakes.
Vendor and buyer details
Include names, addresses, and contact information for both sides so every order is easy to identify and verify.
Date and PO number
A clear issue date and unique purchase order number help you track orders, approvals, and supplier follow-ups.
Itemized products or services
List items, quantities, and unit prices so both parties stay aligned on exactly what is being ordered.
Totals and terms
Show final cost, payment terms, and delivery instructions to reduce confusion and avoid expensive errors.
Quick template comparison
| Template type | Best for | Key strength |
|---|---|---|
| Simple purchase order | Everyday supplier orders | Fast to edit and print |
| Tax-ready register | Compliance-focused businesses | Supports organized GST records |
| Approval form | Internal procurement teams | Built for sign-off workflows |
| Quotation sheet | Vendor comparison | Makes price checks easier |
How to edit and print purchase order templates
WPS Spreadsheet makes template editing simple. Download a file, open it, replace the placeholders, export to PDF, and print a polished purchase order in just a few steps.
Grab a template from the collection above, such as Purchase Order Template, and save the .xlsx file to your device.
Download WPS Office for free at wps.com, open WPS Spreadsheet, click “Open,” and load your template.
Update the cells with supplier name, item details, quantities, and prices. You can also tweak fonts and formatting for a more customized look.
Go to “File” > “Export to PDF” to create a clean file for email or printing. Save it with a clear name such as “Order2025.pdf” for easier tracking.
Click “File” > “Print,” choose your printer, preview the layout, and set margins for 8.5x11 inches. Quality paper can make the final document look more polished.
A free office suite to simplify purchase order management
WPS Office gives you a lightweight way to edit, export, share, and manage purchase order files across devices without paying for a separate office suite.
Free forever
Use Writer, Spreadsheet, and Presentation tools without extra subscription fees.
Template library
Access a wide collection of editable purchase order templates ready to customize.
Excel compatibility
Open, edit, and save .xls and .xlsx files without formatting chaos.
Built-in PDF tools
Export purchase orders to PDF for cleaner email sharing and more polished printing.
Cloud collaboration
Share files through cloud links when you need team input or supplier coordination.
Light and stable
A secure, lightweight setup that does not overload your device storage.
Pricing at a glance
| Plan | Cost | What you get |
|---|---|---|
| WPS Office Free | Free forever | Word, Excel, and PPT tools, template access, file editing, and PDF export support |
| Extra software required | No extra software needed | PDF export is included, so you do not need a separate app just to create printable files |
Questions before download
Here are the key answers to help you choose, edit, and print the right purchase order template with confidence.
A simple way to build cleaner purchase orders fast
These 10 purchase order templates cover everyday ordering, tax tracking, approvals, and quote comparison in a format that is easy to edit. If you want a fast workflow for customizing and printing them, WPS Office is the most practical free option in this guide.
Edit your purchase order template in WPS Office
Use WPS Spreadsheet to open Excel purchase order files, update supplier details, export polished PDFs, and print professional documents without paying for extra office software.
