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How To Arrange Alphabetically In WPS Office? (Step-By-Step Guide)

October 1, 2023
5.4K Views

Arranging stuff alphabetically in the WPS Office can help organize information, but some need clarification. This step-by-step article will walk you through How To Arrange Alphabetically In WPS Office, names, lists, and more using WPS's built-in sorting feature. I've got you covered whether you need to organize a spreadsheet, presentation, or document. Follow along as I demystify alphabetizing in simple, easy-to-understand steps. I'll show you how to sort rows, columns, and bullet points using only a few clicks.

How To Arrange Alphabetically In WPS Office?

WPS Writer

Select the data you want to sort. Click the column header to select an entire column. To choose multiple columns, click and drag across the column headers.

Step 1: Go to the Data tab and click the Sort button.

Step 2: In the Sort dialog box, under Sort by, select the column you want to sort by.

Step 3: Under Type, select Text.

Step 4: Under Order, select A to Z to sort alphabetically.

Step 5: Click OK.

Example

Let's say you have a table with three columns - Name, Age, and City. It contains the following data:

Name

Age

City

John

35

New York

Mary

28

Chicago

David

42

Miami

Chris

29

Boston

To sort the names alphabetically:

  • Select the Name column

  • Go to Data > Sort

  • Sort by Name

  • Order: A to Z

  • Click OK

The sorted table:

Name

Age

City

Chris

29

Boston

David

42

Miami

John

35

New York

Mary

28

Chicago

The table is now sorted alphabetically by the Name column while keeping the Age and City columns matched up with the corresponding names.

WPS Spreadsheet

Step 1: Select the cell range filled with data to be sorted.

Step 2: Click Data > Sort > Choose Ascending to sort the data alphabetically from A to Z.

Step 3: When the Sort Warning dialog pops up, choose 'Expand the selection' to apply the sorting to the entire data range.

Example

Here is an example using a table to explain how to arrange data alphabetically in a WPS Spreadsheet:

Given the following data table:

Name

Age

Gender

John

35

Male

Sarah

28

Female

David

42

Male

Amy

24

Female

Chris

33

Male

To arrange the Names alphabetically:

  • Select the Name column (A2:A5)

  • Click Data > Sort > Ascending

  • In the Sort Warning dialog, choose 'Expand the selection.'

  • Click OK

The data table will now look like:

Name

Age

Gender

Amy

24

Female

Chris

33

Male

David

42

Male

John

35

Male

Sarah

28

Female

The names are now arranged alphabetically from A to Z.

To sort any other column like Age, Gender, etc. - simply follow the same steps by selecting the column and sorting.

Why Choose WPS Office For Your Work?

WPS Office is a compelling alternative to Microsoft Office, offering a free, fully-featured office suite. This all-in-one productivity software includes Writer, Spreadsheet, Presentation, and PDF with capabilities rivaling Word, Excel, PowerPoint, and Acrobat.

Key benefits of WPS Office include its lightweight size of 200MB, cross-platform support for Windows, Mac, Linux, Android, and iOS, stable performance with large files, rich templates and tools, and strong compatibility for smoothly opening documents in various formats. For those seeking a powerful yet free office solution, WPS Office is worth considering to boost productivity.

Free and Powerful Office Suite

WPS Office provides free Writing, Spreadsheet, and Presentation software that are powerful alternatives to Microsoft Word, Excel, and PowerPoint. The PDF editor has advanced paid features, but basic functionality is free.

Rich Templates and Tools

WPS Office includes a large template store for documents, presentations, and spreadsheets. It also integrates resume assistants, form builders, screen recorders, file repair, and other productivity tools.

Lightweight and Cross-Platform

The software is only 200MB and works on Windows 7, 10, 11. The Mac version provides an excellent Office suite for Apple devices. WPS Office also supports Linux, Android, and iOS, enabling syncing across devices.

Strong File Compatibility

WPS Office has excellent support for Microsoft and other file formats. It avoids garbled characters, formula issues, and transition costs from other Office suites.

Stable Performance

WPS Office has low memory usage, seldom crashes, and provides smooth performance even with large files and datasets. It can run well on older systems where Microsoft Office may lag.

Active Development and Updates

WPS Office is under active development by Kingsoft Office Software. They frequently release updates and new features to improve the software. Recent additions include an integrated AI assistant to boost productivity.

Extensive Language Support

WPS Office supports over 100 languages, enabling global collaboration and accessibility. It can check spelling and grammar across numerous languages.

Cloud Storage and Collaboration

WPS Office enables online storage and real-time co-editing through WPS Cloud. Users can collaborate on documents and access files from any device logged into their account.

How To Free Download The WPS Office?

Step 1: Go to the WPS Office website using a web browser.

Step 2: Select "Get in Store App".

Step 3: A pop-up will appear. Click "Open Microsoft Store".

Step 4: In the Microsoft Store, find WPS Office and click "Get" to start the download.

Step 5: Once it finishes downloading, click "Open" to launch WPS Office.

Step 6: Agree to the terms and continue to see the main interface.

Step 7: A pop-up will ask if you want a desktop shortcut. Click "OK" to add WPS Office to your desktop.

I've been using WPS Office for a while and like it. It's free, lightweight, and has all the essential features I need for primary documents, spreadsheets, and presentations. The interface is clean and intuitive, too. Overall, it's a great free alternative to paid office suites.

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  • Boost your productivity with WPS's abundant free Word, Excel, PPT, and CV templates.

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How To Edit Your Document In WPS Office?

Editing A Word Document

Step 1: Open WPS Office by launching the application on your computer.

Step 2: Open the Word processing application by clicking the "Docs" icon.

Step 3: Open your document by clicking "File" in the upper-left corner, selecting "Open," and then choosing your Word document from your computer. Click "Open" to load the document.

Step 4: Edit your document by clicking on the text where you want to make changes and typing. You can also use the formatting tools in the toolbar.

Step 5: Save your changes by clicking "File" in the upper-left corner and selecting either "Save" or "Save As" if you want to save a copy with a different name or in a different location.

Editing An Excel Spreadsheet

Step 1: Open WPS Office by launching the application on your computer.

Step 2: Open the spreadsheet application by clicking the "Spreadsheets" icon.

Step 3: Open your spreadsheet by clicking "File" in the upper-left corner, selecting "Open," and then choosing your Excel spreadsheet from your computer. Click "Open" to load the spreadsheet.

Step 4: Edit your spreadsheet by clicking on the cells where you want to make changes and typing new data. You can also use functions and formatting options from the toolbar.

Step 5: Save your changes by clicking "File" in the upper-left corner and selecting either "Save" or "Save As" if you want to save a copy with a different name or in a different location.

FAQs

1. Can I Sort Tables Within the WPS Presentation?

Yes! In WPS Presentation, you can sort tables, effectively organizing and arranging your data for a more polished and visually appealing presentation. Your slides will look professional and organized with this feature.

2. Is There A Mobile Version Of WPS Office For On-The-Go Sorting?

Yes, WPS Office offers a mobile version designed for smartphones and tablets, allowing users to sort content while on the move efficiently. This mobile app will enable you to manage documents and data conveniently on your portable devices.

Summary

The article provides a step-by-step guide on alphabetizing content in WPS Office, specifically in the Writer and Spreadsheet applications. It explains how to select data ranges or columns, access the Sort feature, choose ascending alphabetical order, and expand the selection to sort entire tables. Examples demonstrate sorting names alphabetically in a data table in both Writer and Spreadsheets.

WPS Office is highlighted as a compelling free alternative to Microsoft Office, offering lightweight yet full-featured writing, spreadsheet, presentation, and PDF software for Windows, Mac, Linux, Android, and iOS. Key benefits include the small 200MB size, extensive language support, rich templates, and productivity tools, strong compatibility to open different file formats, and stable performance even with large documents

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.