How to Write Better in Short Time (2025 Update Guide)

After 10 years of improving my English writing skills and studying German as a second language, I’ve realized how empty advice like ‘just practice more’ can be. The real struggle? Everyone wants to write better but gets stuck between grammar anxiety and style confusion.

Improving writing skills in 30-days sounds great—But let’s be real.

Want actual quick improvement? This guide breaks down faster progress into actionable steps. Keep Reading.

The 5 Biggest Writing Headaches

Let's face it - we've all been there. After analyzing 1,200+ forum threads. Data sourced from analysis of Microsoft Office, Reddit, and LinkedIn writing forums (2024).

These are the writing issues that make professionals tear their hair out:

1. 63% of complaints involve stubborn spelling/grammar issues

The usual suspects: your/you're, their/there, and that pesky Oxford comma debate

2. 41% struggle with unclear sentences

Pro tip: If you need 3 breaths to read a sentence, it's too long

3."Help! I sound like a teenager or a corporate drone"

The tone tightrope:

✓ 28% are too casual ("Hey guys!")

✓ 34% drown in jargon ("leveraging synergistic paradigms")

4."My document looks like a toddler formatted it"

Top formatting fails:

✓ Bullet point disasters (57%)

✓ Heading level chaos (42%)

✓ Word tables gone rogue (31%)

5."How do I actually get better?"

Most searched tools:

✓ Grammarly (72%)

✓ Hemingway App (58%)

✓ ChatGPT prompts (89% and rising)

From my experience, you can dramatically improve your writing overnight with the right tools. I'll show you how to write better step by step in WPS Office - because it provides many practical tools, such as real-time grammar checks, AI summarizer/translator that speeds up research.

Write Better with WPS Office

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Write Better with Spell and Grammar Checker

Let's tackle every writer's nightmare: spelling & grammar issues! As a writer, I find the WPS AI Spell Check to be an excellent proofreader and incredibly versatile, allowing me to do the spell and grammar check directly in my Word documents, saving time on revisions.

Here's a clear breakdown of the key differences of WPS AI Spell Check and Grammarly:

Here’s how to use WPS AI Spell Check to help you write better.

Step 1: Open your Word document, you'll see all corrections highlighted with a red underline. To make corrections, click on the suggested change, review it, and then click "Accept" to apply it. Tip: you can click "View all" and correct all the spelling errors at once.

Step 2: To improve sentence structure and make it clear, click "Refinements" and "Set Goals" .

Step 3: The Set Goals window will appear with a list of options. For example, you can choose the tone for your document, and click "Done".

Step 4: You’ll now see a list of grammar suggestions in the Refinements tab to help refine your document based on your goals.

Use AI PDF Summarizer for Writing Better Content

The key to better writings lies in rock-solid preparation, but let's be honest - digging through stacks of PDFs is nobody's idea of fun. That's exactly why I rely on WPS AI PDF's features:

• Smart Summarization - It digests 50-page reports into bullet-point essentials in seconds

• Source-Linked Insights - Every key point comes with direct links to original PDF pages

• Verification Made Simple - One click takes you straight to the source material

How to Use WPS AI PDF Summarizer

Working with WPS AI PDF Summarizer is intuitive and easy. Here is how you would get started summarizing your documents for your writing in a few easy steps.

Step 1: Open your PDF file in WPS Office. Open WPS Office.

Step 2: Click 'Chat PDF'. Locate the 'Chat PDF' option. This will start the summarization, where the document automatically uploads.

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Step 3: WPS AI PDF will provide you with a summary that will also include an overview and a list of key points. You can make use of this privilege to understand the overall content in no time.

Step 4: Sources WPS AI PDF now allows citation references; thus, it will be easy to verify summarized points with the original text.

Step 5: Chat with PDF. Suppose you want to know something in detail about certain sections; you can write what you want to know and click enter-it will fetch you targeted insights.

Step 6: What’s more, you can select certain content you want to learn more about, and let the AI PDF explain it to you.

This isn't just about saving time (though you'll easily reclaim hours). It's about building bulletproof reports where every claim is instantly verifiable - the gold standard for credible research and becoming a better writer.

Write Better Across Languages with AI Translator

Struggling with foreign research? I use AI Translator daily for German reports - it's like having a translator and tutor built into my writing workflow. You can read the translated version directly within the PDF and Word document, with the tool highlighting the corresponding source text for easy reference.

So, I have a simple article on blockchain technology which is currently only available in PDF format in the German language. I will be translating it using the free WPS AI PDF translator by following the steps below:

Step 1: Open the PDF article in German language on WPS Office.

Step 2: Click on the Home tab and then click on the “Parallel Translate” option to begin the translation.

Step 3: Click on the language option and choose your preferred language from the dropdown menu.

Step 4: While reviewing the translated version, simply hover your cursor over any paragraph, and both the translated and corresponding original paragraphs will be highlighted in yellow.

Step 5: To save the translated version, click on the "Download" button. WPS PDF offers the choice of downloading either the translated copy alone or a bilingual version.

As a professional writer working across languages, I've found WPS AI Translator to be indispensable for maintaining writing quality in translation.

It perfectly preserves my voice across languages while letting me edit both versions simultaneously - cutting my revision time in half.

For my German reports, this means no more lost-in-translation moments - just publish-ready quality in record time.

Become a Better Writer with Perfect Formatting Tools

Remember those pesky formatting issues we discussed earlier? Here's why WPS Office became my go-to free alternative: Its interface mirrors Microsoft Word/Excel/PPT so closely that I don't waste time relearning where formatting tools live. Need perfect bullet points or heading styles? They work exactly like you'd expect.

The real productivity boost comes from WPS's multi-document tabs - I can have spreadsheets, reports, and presentations open simultaneously in one clean window. No more frantic Alt-tabbing between files when cross-referencing data.

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• Use Word, Excel, and PPT for FREE, No Ads.

• Edit PDF files with the powerful PDF toolkit.

• Microsoft-like interface. Easy to learn. 100% Compatibility.

• Boost your productivity with WPS's abundant free Word, Excel, PPT, and CV templates.

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Algirdas Jasaitis

FAQs

1. How can I make my writing clearer?

A: Follow the "5C Rule":

✓ Concise – Cut filler words (e.g., "very," "really")

✓ Coherent – Use logical transitions (e.g., "However," "Therefore")

✓ Concrete – Replace vague terms with specifics (e.g., "many" → "73%")

✓ Correct – Run grammar checks (WPS/Grammarly catch hidden errors)

✓ Compelling – Start with a hook (question, bold claim, or statistic)

2. How do I improve my writing speed?

A: Try the "Draft First, Edit Later" method:

1️⃣ Brain dump ideas without self-editing (ignore typos!)

2️⃣ Structure later with headings/bullet points

3️⃣ Polish using AI tools (e.g., WPS AI for quick rewrites)

3. How can I sound more professional?

A: Avoid these 3 traps:

✖ Overly complex words (e.g., "utilize" → "use")

✖ Passive voice (e.g., "Mistakes were made" → "I made mistakes")

✖ Long paragra

Use WPS "Tone Checker" to adjust formality automatically.