WPS Office

Free All-in-One Office Suite with PDF Editor


Edit Word, Excel, and PPT for FREE.


Read, edit, and convert PDFs with the powerful PDF toolkit.


Microsoft-like interface, easy to use.

Free Download

Windows • MacOS • Linux • iOS • Android


The Word Typesetting function in WPS Writer

Uploaded time: February 9, 2022 Difficulty Beginner

The Word Typesetting function in WPS Writer

The Word Typesetting function in WPS Writer

Do you want to layout your articles more efficiently? WPS Office provides us with a useful and practical function: the Word Typesetting function.

Navigate to the Home tab, and click the Word Typesetting drop-down button. Then we can see a lot of text typesetting functions.

Tips: you can turn on the Show/Hide Paragraph Marks button for subsequent operations.

Insert blank paragraphs

In this document, for example, there is no space between paragraphs, which looks dense and does not fit the layout requirements of the article.

Option 1:

We can select the text, click the Word Typesetting button, and the Insert Blank Paragraphs button to insert blank paragraphs with one click.

Option 2:

Click the Change to Blank Paragraph Split Mode button under Word Typesetting to activate the blank paragraph split mode.

Delete blank paragraph

On the other hand, how can we delete the unnecessary blank paragraphs?

Option 1:

To delete all blank paragraphs in the whole article, we can click the Word Typesetting button, select Delete in the drop-down menu, and click Delete Blank Paragraph.

Option 2:

However, we can find that some blank paragraphs are not deleted yet.

This is because these blank paragraphs are caused by Soft Return, also named Line Break, which refers to the symbol generated by the automatic wrapping of the program.

Click the Delete Line Break button under Delete to delete the remaining blank paragraphs.

When editing the text, we may accidentally enter extra spaces. How can we handle this?

We can use the Delete Spaces function under Delete in the Word Typesetting button to delete these spaces. WPS will intelligently delete unnecessary spaces according to English editing habits.

Change soft return to hard return

When we apply the Word Typesetting function in the document, for example, the subfunction Indent Paragraph by 2 Characters, we may find that the indentation of some parts of the text doesn't change.

This is because these parts of text are separated by a soft return.

So what are the differences between soft return and hard return?

The text between the two hard returns is an actual paragraph, which is called a physical paragraph;

while the text between two soft returns cannot be defined as an actual paragraph, which is just a newline display, called a logical paragraph.

Now, the system determines that the text is not actually segmented but appears to be.

But the typesetting operations in the document are based on paragraphs. Therefore, we need to change the soft return to hard return.

In this way, the Word Typesetting function can be used normally in paragraphs.

Have you mastered the word typesetting function?

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.