2 Best Way to Show the Ruler in Word Efficiently

July 14, 2023 1.4K views

When working with documents, users often encounter the need for a virtual ruler to precisely set margins, indentation, and TAB stops. Displaying the ruler allows for visual adjustments, ensuring professional and well-organized documents. However, many people are unaware of this tool or struggle to use it efficiently, leading to challenges in their office tasks. In the next passage, we will explore two efficient methods to show the ruler in Word, providing solutions to these conflicts and enhancing productivity.

The First Method: conventional method

One of the efficient ways to show the ruler in Word is through the conventional method. By following simple steps, you can easily enable the ruler feature and take advantage of its functionalities. This method ensures that you have full control over setting tab stops, adjusting margins, and maintaining precise document formatting.

Step-by-step instructions:

Step 1.Turn on the ruler: If you don't see the ruler at the top of your document, go to the "View" tab in the Word menu, and click on "Ruler" to display it.

Step 2.Set a tab stop using the ruler:

  1. Select the desired tab type by clicking on the "Left Tab" at the left end of the horizontal ruler. This will change it to the type of tab you want to set.

  2. Choose from various tab types such as  Left,  Center,  Right, Decimal, or Bar, depending on your formatting needs.

  3. Click or tap on the bottom of the horizontal ruler where you want to set the tab stop. This will position the tab stop at the selected location.

  4. By following these steps, you can utilize the ruler in Word to precisely align and adjust your document's formatting elements, enhancing the overall appearance and professionalism of your work.

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The Second Method:Shortcut Ways with "Ctrl" + "Shift" + "R"

An alternative and time-saving approach to show the ruler in Word is through a simple keyboard shortcut. By pressing "Ctrl" + "Shift" + "R" simultaneously on your keyboard, you can quickly enable the ruler feature. This shortcut instantly displays the ruler at the top and left side of the document window, providing you with immediate access to adjust margins, indentations, and tab stops with ease. This efficient method allows for a seamless workflow and enhances productivity while working on your Word documents.

step-by-step instructions:

Step 1. Open a new or existing document in Word.

Step 2. On your keyboard, press and hold the "Ctrl" and "Shift" keys simultaneously.

Step 3.While holding the "Ctrl" and "Shift" keys, press the letter "R" key.

Step 4. Release all the keys.

By following these steps, you can quickly and conveniently show the ruler in Word using the keyboard shortcut "Ctrl" + "Shift" + "R". This method provides a hassle-free way to access the ruler feature, enabling you to adjust margins, indentations, and tab stops efficiently as you work on your documents.


1.How do I adjust margins using the ruler?

To adjust margins using the ruler in Word, follow these steps:

Step 1. Place a cursor over the double tab at the ruler's left margin.

Step 2. Click and drag the left margin icon to increase or decrease the left margin as desired.

Step 3. Similarly, for the right margin, locate the right end of the ruler.

Step 4. Click and drag the right margin icon to adjust the right margin according to your preference. By adjusting the margins using the ruler, you can control the spacing and layout of your document effectively.

2.How do I align text with the ruler?

To align text with the ruler in Word, follow these steps:

Step 1. Choose the text that you want to align or move.

Step 2. On the ruler, locate the desired alignment option, such as left align, center align, right align, or justify.

Step 3. Click and drag the selected text to the desired position on the ruler.

Step 4. Release the mouse button to align the text according to your chosen alignment option. Aligning text using the ruler allows for precise positioning and uniformity in your document's layout.

Step 5. How do I navigate quickly using the ruler?

3.How do I navigate quickly using the ruler

To navigate quickly using the ruler in Word, follow these steps:

Step 1. Your cursor can be placed anywhere on the ruler.

Step 2. Click and hold the mouse button.

Step 3. Drag the cursor along the ruler to quickly navigate through the document.

By using the ruler as a navigation tool, you can easily move to different sections or specific points within your document, saving time and effort in scrolling through large documents.


In this article, we explored two efficient ways to show the ruler in Word, allowing you to adjust margins, indentations, and tab stops with precision. By understanding and utilizing the ruler feature, you can optimize your document formatting and enhance productivity. Keep in mind that WPS Office offers additional features and benefits that can further streamline your office tasks.

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.