Catalog

How to Efficiently Preview PDF Files in a Folder Without Opening Them

July 31, 2023 7.9K views

When dealing with a large number of PDF files in a folder, it can be time-consuming to open each file individually to check its contents. Knowing how to preview PDFs in a folder without opening them saves time and increases productivity. This technique is especially useful for professionals working with a large volume of PDF files, such as researchers or legal practitioners.

How to Preview PDF in Folder without Opening

Step # 1: Download and install WPS Office on your computer.

Step # 2: Open the folder containing the PDF files you want to preview.

Step # 3: Select the PDF file you want to preview. Right-click on the file and select "Open with" and choose WPS Office.

Step # 4: Once the PDF file is open in WPS Office, go to the "File" menu and select "Preview Pane."

Step # 5: A preview pane will appear on the right-hand side of the folder window, showing a thumbnail of the PDF file. You can navigate through the PDF file and preview its contents by scrolling through the preview pane.

Step # 6: To preview another PDF file in the same folder, simply click on it in the folder window, and the preview pane will update to show the new file.

WPS Office is a desktop application that runs on Windows, Mac, and Linux systems. It provides an easy-to-use preview pane feature that allows users to preview PDF files in a folder without having to open them. This feature enhances productivity by saving time and improving organization. Additionally, WPS Office is compatible with popular web browsers such as Chrome, Edge, Firefox, and Opera, making it accessible to a wide range of users.

Preview PDF in Folder without Opening Using WPS PDF Tools

The some typical PDF tools of WPS Office for previewing PDF files in a folder without opening are:

  1. Preview Pane: This feature provides a thumbnail preview of the PDF files in a folder, allowing users to quickly view their contents without opening them individually.

  2. Document Thumbnails: With this tool, users can view a list of all the PDF files in a folder along with their thumbnail images. They can then click on the thumbnail image to preview the file's contents.

  3. Quick Preview: This tool allows users to preview the contents of a PDF file directly from the file explorer or finder window without having to open it in a separate application. Users can simply hover their cursor over the PDF file to preview it.

WPS Office is an offline desktop application that allows users to preview PDF files in a folder without opening them. This feature supports various content types such as text, images, and pages. And there are different PDF templates in WPS, such as bill of sale pdf and so on. With a WPS Office subscription, users can also access the online version of the application, allowing them to preview PDF files on the go from any device with an internet connection.

Advantages

  1. Saves time: Previewing PDF files in a folder without opening them individually saves users a significant amount of time, especially when dealing with a large number of files.

  2. Improves productivity: With the ability to preview PDF files in a folder, users can quickly scan through multiple files and identify the ones they need without wasting time opening and closing each file.

  3. Enhances organization: Previewing PDF files in a folder allows users to organize and sort their files based on content and quickly locate the ones they need.

  4. Increases efficiency: By providing multiple preview tools, WPS Office offers users the flexibility to preview PDF files in the way that best suits their workflow, further increasing their efficiency.

  5. Easy to use: WPS Office tools are designed to be user-friendly, making it easy for users to preview PDF files in a folder without any prior knowledge or experience with the software.

Tips to Preview PDF in Folder without Opening

Here are some tips for using WPS Office tools to preview PDF files in a folder without opening them:

  1. Use the Preview Pane: The Preview Pane feature in WPS Office provides a thumbnail preview of the PDF files in a folder, allowing users to quickly view their contents without opening them individually.

  2. Customize Preview Settings: Users can customize the size of the preview pane, the number of pages displayed in the thumbnail preview, and other settings to suit their workflow and preferences.

  3. Combine with Search Function: WPS Office's search function can be used in conjunction with the preview feature to quickly locate specific PDF files in a folder. Simply type in a keyword in the search box, and the results will appear in the preview pane, allowing users to preview the relevant files without opening them individually.

FAQs on How to Preview PDF in Folder without Opening

1. Can I preview multiple PDF files at once using WPS Office?

Yes, you can preview multiple PDF files at once by selecting them in the folder window and using the Preview Pane or Document Thumbnails tool.

2. Can I preview password-protected PDF files using WPS Office?

No, you cannot preview password-protected PDF files in a folder without first opening them and entering the password.

Download WPS Office Online for a Free Trial

In conclusion, WPS Office provides an effective solution for previewing PDF files in a folder without opening them. With its customizable preview settings, easy-to-use interface, and compatibility with various file formats, it is an ideal tool for enhancing productivity and organization. I recommend using WPS Office for previewing PDF files in a folder without opening them due to its user-friendly interface, efficient preview tools, and compatibility with various file formats.

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.