57 Shortcut Keys in Excel - (Quickly Find the Shortcut Keys You Want)

August 4, 2023 4.1K views

Excel is a powerful tool, but navigating its numerous functions and features can be difficult. But wait, what if there was a way to make 100 Excel shortcuts in work that makes it a little easier to use? That's where shortcut keys come in handy! Shortcut keys are useful in Excel, allowing you to complete tasks quickly and efficiently.  However, with so many shortcut keys available, it can be difficult to find the ones that are right for you. In this article, we aim to provide a comprehensive guide to the most common and useful Excel shortcut keys, allowing you to quickly grasp and implement these time-saving techniques. Prepare to let out the full power of Excel and save time with these helpful keystrokes!

Excel shortcut keys

TOP 12 formatting data shortcuts in excel?

Formatting is crucial for creating polished and presentable sheets, but it can often be time-consuming. We understand this challenge and have prepared a handy cheat sheet with 12 formatting shortcut keys to save you time and effort.

Here are 12 time-saving keyboard shortcuts that you can use to quickly format your data:

Formatting data shortcuts in excel

TOP 4 formula shortcuts in excel?

In Excel, formulas are the backbone of data analysis and calculations. However, constantly navigating menus and using mouse clicks to work with formulas can slow you down. We have made a list of 4 formula shortcut:

Formula shortcuts in excel

TOP 8 quickly navigate and use data in Excel?

Here are some shortcut keys in excel to help you quickly navigate:

Quickly navigate and use data in Excel

TOP 7 quickly input data in Excel through shortcut keys?

Looking for some shortcuts for quicker data entry? Here is a list of shortcut keys in excel to help you with just that:

Quickly input data in Excel through shortcut keys

TOP 9 using shortcut keys to select data in Excel?

Selecting data but it's too time consuming? Have a look at this excel shortcuts to help you select data efficiently:

Using shortcut keys to select data in Excel

The above shortcut keys are not limited to Microsoft Excel, they can also be used with a cost effective Microsoft Excel alternative: WPS Office. Here are some other reasons why WPS Office is a top choice for readers looking to make a switch from Excel:

  • Price: WPS Office offers an all-in-one office suite free of cost. With apps allowing users to edit documents, analyze data effectively, and create stunning presentations.

  • Compatibility: With strong emphasis on compatibility, WPS Office allows users to open, edit and save Microsoft Office files, making it easier for users to make a switch without the hassle of converting files and saving data all over again

  • Convenience: WPS Office offers convenience through its user-friendly interface and intuitive design. It streamlines tasks, allowing users to create, edit, and manage documents effortlessly, enhancing productivity and saving valuable time.

TOP 11 find all the shortcut keys for MS Excel?

What are the commonly used Excel shortcuts? Here is a list to help you with the answer:

Shortcut keys for MS Excel

TOP 8 shortcut keys commonly used on Mac?

Looking for the most commonly used excel shortcuts for Mac? Here is a list of a few commonly used shortcut keys used on Mac:

Shortcut keys commonly used on Mac

Benefits of WPS in using shortcut keys

WPS Office is a full-featured office suite that includes a word processor (WPS Writer), spreadsheet software (WPS Spreadsheets), and a presentation tool (WPS Presentation). It has an easy-to-use interface and a wide range of features for creating, editing, and sharing documents, making it a more affordable alternative to other office suites. But when it comes to shortcut keys, WPS Office easily takes the lead. With personalized shortcut key features, users can create their own shortcut keys! This allows users to easily memorize their shortcuts and also place shortcuts in a place where it is easier for them to use. Efficient and effective, right? Download now and do more with WPS Office

WPS Office- Free All-in-One Office Suite
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How to create customize keys with WPS Office

Step 1: Open WPS Office on your system and open a document

Step 2: Find the main menu on the top left of the screen and go to options

WPS Office menu


Step 3: In the options menu, go to the “Customize Ribbon” option and click on “Customize” to customize keyboard shortcut

WPS Office customize keyboard shortcuts

Step 4: In the “Customize” windows, users can search for a command and then type a new shortcut key. Press “Assign” and a a new shortcut will be assigned to the chosen command

WPS Office customizing shortcuts

FAQs about  shortcut keys in excel

Q1. What are the most commonly used shortcut keys in Excel?

Some of the most commonly used shortcut keys in Excel are:

  1. Ctrl + C: Copy selected cells.

  2. Ctrl + X: Cut selected cells.

  3. Ctrl + V: Paste copied or cut cells.

  4. Ctrl + Z: Undo the last action.

  5. Ctrl + Y: Redo the last action.

  6. Ctrl + S: Save the current workbook.

  7. Ctrl + P: Print the active sheet.

  8. Ctrl + F: Find data in the worksheet.

  9. Ctrl + H: Replace data in the worksheet.

  10. Ctrl + Home: Go to the beginning of the worksheet.

  11. Ctrl + End: Go to the last cell with data on the worksheet.

  12. Ctrl + Arrow keys: Navigate to the edge of data regions.

Q2. How can shortcut keys improve my productivity in Excel?

Shortcut keys in Excel significantly enhance productivity by enabling faster and more efficient task handling. They save time by executing commands and actions faster than using the mouse or menu options, especially when working with large datasets or complex spreadsheets. They reduce mouse dependency, simplify navigation, and enable efficient formatting. Shortcut keys also allow for quick calculations, easy data entry, instant undo and redo, and efficient editing. Common calculations like summing up a column or applying a formula can be performed without interrupting typing or mouse movements. Shortcut keys like Ctrl + C (Copy) and Ctrl + V (Paste) make data entry and manipulation a breeze.

Q3. Are there any shortcut keys for inserting and deleting rows/columns?

Yes, there are shortcut keys for inserting and deleting rows/columns in Excel.

  • Ctrl + Shift + (plus sign): To insert a new row above the selected row.

  • Ctrl + Shift + (plus sign): To insert a new column to the left of the selected column.

  • Ctrl + (minus sign): To delete the selected row.

  • Ctrl + (minus sign): To delete the selected column.

Empower Your Productivity with Personalized Shortcuts in WPS Office

Excel shortcut keys are a game changer for increasing productivity and streamlining tasks. We learnt how to use shortcut keys in Excel to improve efficiency while formatting data, working with formulas, navigating through sheets, and inserting data by using these time-saving keystrokes. Also, we would like to recommend using WPS Office for daily tasks, as it not only provides personalized shortcut keys, but has a lot more to offer such as their online PDF tools. WPS Office's personalized shortcuts offer a user-friendly solution, eliminating the need to memorize all Excel shortcut keys. Download WPS Office today for your own personalized shortcut keys and make your work easier. Happy shortcutting!

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.