A Comprehensive Guide to Sejda PDF Editor [2024 Updated]

January 3, 2024 6.4K views

If you are unfamiliar with Sejda PDF Editor and have questions about its capabilities, features, pros, cons, how to use guides and pricing, you've come to the right place. By the end of this article, you will have a solid grasp of Sejda PDF Editor and be equipped with the knowledge needed to navigate the world of PDF editing with confidence.

Part 1: What is Sejda PDF Editor?

Sejda PDF is an online platform and desktop software to manage PDF files, which can provides users a range of features for  editing, merging, splitting, compressing, and converting PDF documents. Sejda PDF also provides tools for adding annotations, watermarks, and digital signatures to PDF files. Additionally, it supports OCR (Optical Character Recognition) technology, enabling users to extract text from scanned documents.

Sejda PDF
Key Features of Sejda PDF Online:
  • Merge PDF: Combine multiple PDF files into a single document.

  • Split PDF: Divide a PDF into separate files or extract specific pages.

  • Compress PDF: Reduce the file size of a PDF while maintaining its quality.

  • Edit PDF: Modify text, images, or other content within the PDF.

  • Convert PDF to Word: Change a PDF file into an editable Microsoft Word document.

  • Convert PDF to Excel: Transform a PDF into an editable Microsoft Excel spreadsheet.

  • Convert PDF to PowerPoint: Convert a PDF into a Microsoft PowerPoint presentation.

  • Convert PDF to Image: Export PDF pages as image files (JPEG, PNG, or TIFF).

  • Rotate PDF: Rotate pages in a PDF document to the desired orientation.

  • Unlock PDF: Remove password protection or restrictions from a PDF file.

  • Protect PDF: Encrypt a PDF with a password or set permissions to control access.

  • Watermark PDF: Overlay text or image-based watermarks onto a PDF.

  • Redact PDF: Permanently remove or hide sensitive information from a PDF.

  • OCR (Text Recognition): Convert scanned PDFs or images into searchable and selectable text.

  • Fill PDF Forms: Fill out interactive PDF forms by typing or selecting options.


Part 2: What is the Difference between Sejda Desktop and Sejda Web Online?

Feature Sejda Desktop Sejda Online
Platform Desktop application installed on your computer Online platform accessed through a web browser
Offline Access Works offline without an internet connection Requires an internet connection
Operating System Available for Windows, Mac, and Linux Works on any operating system with a web browser
Installation Requires installation on your computer No installation required
Accessibility Limited to the device with installed software Accessible from any device with an internet connection
Real-Time Collaboration Not available Supports real-time collaboration with other users
Updates Manual updates required Automatically updated by the web platform

The difference between Sejda Desktop and Sejda Web Online lies in their mode of operation and underlying functionalities. Sejda Desktop is a robust PDF editing software that is installed directly on your computer, offering a local processing environment. This feature of Sejda Desktop ensures more privacy and control over sensitive documents. With Sejda PDF’s desktop version, users can also utlize its features without any internet connectionOn the other hand, Sejda Web operates as an online platform accessible through a web browser, where PDF editing tasks are performed in the cloud. Integration with the cloud allows user to be more flexible with their work especially when collaborating with others or working across different devices.

Both versions of Sejda, whether Desktop or Web, aim to provide users with efficient PDF editing capabilities. The choice between the two depends on personal preferences, requirements, and the desired level of control over file processing and privacy.

Sejda Desktop

Sejda Web

Main Feature

  • Full-featured PDF editing


  • Local file processing for

    enhanced privacy and security.

  • Tools for text editing, image

    manipulation, and page management.

  • Annotation support for adding

    comments, highlights, and


  • Form filling and form field


  • PDF merging and splitting


  • Compression options to reduce

    the file size of PDFs.

  • Online PDF editing capabilities

    accessible through a web browser.

  • Cloud-based file processing for

    convenience and accessibility.

  • Tools for text editing, image manipulation, and page management.

  • Annotation support for adding comments, highlights, and annotations.

  • Form filling and form field management.

  • PDF merging and splitting functionality.

  • Compression options to reduce the file

    size of PDFs.


Windows, Mac, Linux, iOS, Android

Any device with internet access


Starting from $7.50/month

Starting from $5.25/month


  • Local file processing

  • Enhanced Privacy

  • Advanced editing capabilities

  • Accessible from any device

  • No software installation required


  • Requires software installation

  • Limited OS compatibility

  • Higher starting price

  • Reliant  on internet connection for access

  • Some advanced features may be available for the paid version

When choosing between Sejda Desktop and Sejda Web, it's important to consider your specific needs and preferences. Sejda Desktop prioritizes privacy and control, as all PDF processing occurs locally on your computer. This ensures that your files never leave your device, providing added security for sensitive documents. With a wide range of editing features, Sejda Desktop offers privacy and security along with the feature of working offline..

Sejda PDF Desktop Version

On the other hand, Sejda Web offers convenience and accessibility, allowing you to edit PDFs from any device with an internet connection. With no software installation required, you can easily upload and process PDF files in the cloud, making collaboration and multi-device usage seamless.

Sejda PDF Online Version

Consider your workflow, privacy requirements, and preferred editing environment to choose between Sejda Desktop and Sejda Web. Both versions provide powerful PDF editing capabilities, so select the option that best suits your needs and enhances your productivity.

Part 3: How to Use Sejda PDF Online?

Step 1: Access Sejda Website on your web browser online.

Step 2: Upload Your PDF

Sejda PDF upload file

Step 3: Open the PDF in the Online Editor

Sejda PDF online tools

Step 4: Explore Editing Features, this includes options to merge, split, rotate, reorder, or delete pages within the PDF. You can also add text, images, shapes, and annotations to the document.

Step 5: Utilize the Toolbar to access additional editing tools such as OCR to recognize and edit text in scanned documents.

Sejda PDF online tools

  • How do I Scan PDF Documents?

To scan PDF documents using the OCR feature provided by Sejda PDF, follow these steps:

 Step 1:Open Sejda PDF desktop or Web version. To access Sejda PDF Webs version simply visit their website.

 Step 2:Search for “All Tools” and then select OCR or simply click here.

Sejda PDF OCR feature

 Step 3:Upload the PDF that needs to be scanned by clicking on “Upload PDF file” option.

Sejda PDF upload file

 Step 4:Once the file has been uploaded, the user is asked to select the language of the text to be scanned and the output format of the document. User can then select “recognize all text” at the bottom, Sejda PDF will start scanning the document.

Sejda PDF output format of OCR

 Step 5:The OCR process will be completed and may take some time depending on the size of the document. Once completed, users can make a few alterations using the free tools provided by Sejda PDF and download the file.

Sejda PDF download

  • How to Change the Font Size?

To change the font size in a PDF document using Sejda PDF, here's a general guide to follow:

 Step 1:Go to Sejda PDF official website.

 Step 2:Find the “all tools” option on the toolbar at the top and select “edit”.

Sejda PDF Edit

 Step 3:Upload the PDF file that needs to be edited by clicking on the “Upload PDF file” option.

Sejda PDF Upload a file

 Step 4:Once the file has been uploaded, select the text and edit using the tool bar hovering over the selected text.

Sejda PDF edit text

 Step 5:Once the editing is completed, click on “Apply changes” at the bottom of the page.

 Step 6:The document will then be processed and may take a few minutes. After completion, users can download the edited file or make a few changes using the free tools provided by Sejda PDF.

Sejda PDF download

  • How to Delete a page?

To delete a page from a PDF document, you can follow these steps using Sejda PDF Web version::

 Step 1:Open Sejda PDF by visiting their Official Website.

 Step 2:Select “All Tools” located at the top of the page on the toolbar.

Sejda PDF delete tool

  Step 3:Upload the PDF by clicking on the “Upload” option.

 Step 4:Select the pages that need to be deleted. Users can also zoom the pages using the zoom option on the right.

Sejda PDF delete pages

 Step 5:Users can also delete multiple pages at a time simply by typing the interval of page numbers to be deleted.

Sejda PDF delete pages features

 Step 6:After deleting the pages, click on “Apply changes”.

 Step 7:Once the process is completed, the edited file will be available to download.

Sejda PDF download

  • Where is the File Saved?

When saving a PDF file using Sejda PDF, you have the option to choose the location where it will be saved on your computer. By clicking on the arrow, you will be prompted to select where to save the file; Google Drive, Dropbox or OneDrive. By default, the file may be saved in the "Documents" or "Downloads" folder on your computer, but you can choose any desired location for saving the PDF file during the saving process.

Sejda PDF download options

Part 4:Pros and Cons of Sejda PDF

Pros of Sejda PDF:

  • User-friendly interface

  • Broad range of editing tools

  • Cross-platform compatibility: Compatible with Windows, MacOS and Linux.

  • Available both Online and offline options

  • Affordable pricing

Cons of Sejda PDF:

  • Limited features in the free version

  • Sejda PDF has certain restrictions on file size, which may limit the ability to work with large or complex PDF documents.

Part 5:Best Alternatives to Sejda PDF

1. WPS Office

WPS Office emerges as a cunning and compelling choice for users seeking a robust and feature-rich solution. With its comprehensive suite of office tools and a dedicated PDF editor, WPS Office provides a seamless experience for handling PDF documents.

WPS home

Features of WPS Office:

  • Comprehensive office suite: WPS offers a complete set of office productivity tools, including a PDF editor, word processor, spreadsheet program, and presentation software.

  • Advanced PDF editing: WPS provides robust PDF editing capabilities, allowing users to modify text, images, and other elements in PDF documents.

  • Cloud integration: WPS seamlessly integrates with various cloud storage services, enabling easy access and collaboration on PDF files from different devices.

  • OCR (Optical Character Recognition): WPS incorporates OCR technology to convert scanned PDFs into editable and searchable text.

  • Form filling and creation: Users can fill out interactive PDF forms and even create their own forms using WPS.

WPS Office User Interface

Pros of WPS Office:

  • User-friendly interface: WPS offers a clean and intuitive interface, making it easy for users to navigate and utilize its features.

  • Cross-platform compatibility: WPS is available for Windows, macOS, Linux, iOS, and Android, ensuring compatibility across different devices.

  • Free to use: WPS provides a free version with a wide range of features, making it an accessible choice for users on a budget.

  • Strong document compatibility: WPS supports a variety of file formats, ensuring smooth file exchange and compatibility with other office software.

Cons of WPS:

  • Limited advanced features in the free version: Some advanced features may only be available in the premium version of WPS, requiring a paid subscription.

  • Occasional compatibility issues with complex PDFs: While WPS generally handles PDFs well, there might be occasional compatibility issues with highly complex or heavily formatted documents.

2. iLovePDF

iLovePDF offers a comprehensive suite of tools designed specifically for PDF management. Users can edit text, add or remove images, and even annotate PDFs with comments and highlights.

iLovePDF home

Features of iLovePDF:

  • PDF merging and splitting: iLovePDF allows users to combine multiple PDF files into one document or split a large PDF into smaller files.

  • PDF compression: Users can reduce the file size of PDFs without compromising their quality using iLovePDF's compression feature.

  • PDF editing: iLovePDF offers basic editing functionalities such as modifying text, adding or removing images, and annotating PDFs.

  • PDF conversion: iLovePDF supports converting PDFs to other formats such as Word, Excel, PowerPoint, and image files.

  • Secure document handling: iLovePDF provides options to protect PDF files with passwords and apply encryption for enhanced security.

iLovePDF features

Pros of iLovePDF:

  • User-friendly web interface: iLovePDF's online platform is easy to navigate, allowing users to quickly access and utilize its features.

  • Accessibility: Since iLovePDF is web-based, users can access it from any device with an internet connection, eliminating the need for software installation.

  • Free plan available: iLovePDF offers a free plan with basic features, making it an affordable choice for users with basic PDF editing needs.

  • Wide range of tools: iLovePDF provides a comprehensive suite of PDF tools, allowing users to perform various tasks within a single platform.

Cons of iLovePDF:

  • Limitations in the free plan: The free plan of iLovePDF may have restrictions on file size, number of tasks per day, or access to advanced features.

  • Mixed results in text editing: Editing text in PDFs using iLovePDF may sometimes result in font changes, which can affect the visual consistency of the document.

3. Adobe PDF

With its extensive range of tools and robust features, Adobe offers a comprehensive solution for individuals and businesses alike Adobe Acrobat DC, the flagship PDF editor from Adobe, provides a plethora of powerful features for managing and manipulating PDF documents. Users can easily create, edit, and convert PDF files with advanced options.

Adobe Home

Features of Adobe Acrobat DC:

  • Advanced PDF editing: Adobe Acrobat DC offers powerful editing capabilities, including text editing, image manipulation, and the ability to add or remove elements from PDFs.

  • Document collaboration: Adobe Acrobat DC enables real-time collaboration and document review, allowing multiple users to work on the same PDF simultaneously.

  • OCR and text recognition: With Adobe Acrobat DC, users can convert scanned documents into editable text using advanced OCR technology.

  • Fillable forms and e-signatures: Adobe Acrobat DC supports the creation and filling of interactive PDF forms.

Adobe Acrobat features

Pros of Adobe Acrobat DC:

  • Robust and feature-rich: Adobe Acrobat DC offers a wide range of advanced features for professional PDF editing and document management.

  • Seamless integration with other Adobe products: Adobe Acrobat DC integrates smoothly with other Adobe Creative Cloud applications, providing a cohesive workflow for creative professionals.

  • Industry standard: Adobe Acrobat is widely recognized as the industry standard for PDF editing and is trusted by millions of users worldwide.

  • Extensive support and resources: Adobe offers comprehensive support, tutorials, and a vast community to help users navigate and make the most of the software.

Cons of Adobe Acrobat DC:

  • Higher cost: Adobe Acrobat DC is a premium software, and the subscription plans can be relatively expensive for individual users or small businesses.

  • Steeper learning curve: Due to its extensive features and capabilities, Adobe Acrobat DC may have a steeper learning curve for users who are not familiar with professional-grade PDF editing software.

  • Resource-intensive: Adobe Acrobat DC can be resource-intensive, requiring a higher-end computer system to run smoothly, particularly when working with larger or complex PDF files.

WPS Office: Use Word, Excel, and PPT for FREE, No Ads.


Q1: How to cancel Sejda PDF subscription?

You can cancel your Sejda PDF subscription by following these steps:

  • Log in to your Sejda account or visit the Sejda website.

  • Go to your account settings page or the subscription management page.

  • Look for a management or cancellation option for your membership.

  • To cancel your subscription, follow the steps provided. This could include confirming your cancellation, explaining why you're canceling, or filling out a cancellation form.

  • Examine any cancellation terms or conditions that may have been indicated during the process.

Q2: Can I use Sejda PDF Editor on mobile devices?

Sejda PDF editor is only available on Google Playstore for android devices. However, you can visit and use Sejda PDF on the Web by Phone.

Q3:Can I try Sejda PDF Editor for free before purchasing?

Yes, Sejda PDF allows free services for documents up to 200 pages or 50mb.

Q4:How can we get Sejda PDF for free?

Sejda PDF’s services can be availed for free by teachers. To enjoy free services, visit Sejda PDF’s official website and use your official institution email ID.


Sejda PDF Editor offers quick, efficient PDF editing with reliability, affordability, user-friendly interface, and cross-platform compatibility, ensuring seamless access to PDF documents from various devices.

However, for those who desire more advanced features and capabilities, WPS PDF emerges as a compelling alternative. WPS PDF offers advanced features, comprehensive office suite, robust editing, and cross-platform compatibility for efficient PDF manipulation and management. Interested in learning more about WPS PDF and its functionalities? Try it out now and unlock the full potential of PDF manipulation and management.

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.