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Easy & Clear Steps to Group Shapes, Pictures, or other Objects in Word

April 3, 2024 1.4K views

Ever felt frustrated at the amount of time it takes to resize and edit multiple images and shapes one by one? Panicked as you feel the time slipping away? Well, worry not because here is a perfect solution: grouping shapes, images, and any other object you’ve used! You can treat a bunch of shapes and images as though they’re one. Spend time learning how to group in Word to save your precious minutes later.

Easy and Clear Steps to Group shapes and pictures in Word



How to Group Shapes, Pictures, or Other Objects in Word (Step By Step)

To group shapes, pictures, or other objects in Word on both Windows and Mac, follow these steps:

Windows:

Step 1: Open your Word document and ensure the objects you want to group are placed on the page.

Step 2: Click on the first object to select it.

Step 3: Hold down the "Shift" key on your keyboard and click on the other objects you want to include in the group. This way you will be able to select multiple objects at the same time.

Microsoft Word Select Pictures and objects


Step 4: Navigate to the "Shape Format" tab or "Picture Format" tab, then within the ribbon menu, click on the "Group" option and select "Group".

Microsoft Word Group Pictures and objects


Step 5: Now, you can move, resize, or edit the grouped objects as a single unit.

Mac:

Step 1: Begin by opening your Word document and ensuring that the objects you wish to group are correctly positioned on the page.

Step 2: Select the first object by clicking on it.

Step 3: While holding down the "Command" key on your keyboard, click on the other objects you want to include in the group. This action allows you to simultaneously select multiple objects.

macOS Microsoft Word Select Pictures and objects


Step 4: Proceed to the “Shape Format" tab and then click on the “Arrange” option in the ribbon menu.

Step 5: In the Arrange drop down menu, locate the "Group" option and select "Group" from the dropdown.

macOS Microsoft Word Group objects


Step 5: You can now effortlessly move, resize, or edit the grouped objects as a unified entity.

How to Ungroup Shapes, Pictures, or Other Objects in Word (Step By Step)

Now if you wish to ungroup Shapes, Pictures, or Other Objects in Word, you need to follow these steps:

Windows:

Step 1: To ungroup, click on the grouped objects and navigate to the "Picture Format" tab or "Shape Format" tab. Then, within the ribbon menu, go to the "Group" option.

Step 2: Click on "Ungroup" to separate the objects. Now, the objects and pictures can be individually moved around.

Microsoft Word Ungroup Pictures and objects


Mac:

Step 1: To ungroup, click on the grouped objects on your Word Document

Step 2: In the ribbon menu, go to the "Shape Format" tab, and locate the "Arrange" option.

Step 3: Within the Arrange drop-down menu, select "Group", and then choose "Ungroup" to separate the objects. This allows individual movement of objects and pictures.

macOS Microsoft Word Ungroup objects


How to Group in Word for Free with WPS Office

WPS Office


Why Choose WPS Office

WPS Office is a preferred choice for those seeking a simple and efficient method to group shapes, pictures, or other objects in Word documents.

WPS Office Writer


Here's why you should consider using WPS Office for this purpose:

  • User-Friendly Interface: WPS Office boasts a user-friendly interface designed for effortless navigation, catering to individuals of all experience levels, from novices to seasoned users.

  • Effortless Grouping: The Writer tool within WPS Office provides clear and simple steps for grouping shapes, pictures, or other objects. You don't have to spend unnecessary time searching for options or performing complex maneuvers. WPS Writer streamlines the process, ensuring that you can achieve your desired results with ease.

  • Compatibility: WPS Office is compatible with various file formats, including those from Microsoft Word. This means you can easily import your existing Word documents and apply grouping functions without any compatibility issues.

  • Cost-Effective Solution: WPS Office is a cost-effective alternative to some of the more expensive office suites on the market. You can enjoy the benefits of efficient object grouping in Word without the hefty price tag.

  • Regular Updates: WPS Office is consistently updated to provide users with the latest features and enhancements. This ensures that you always have access to cutting-edge tools for managing your documents effectively.

How to Group in WPS Office

To Group Objects, Shapes, or Pictures in WPS Writer:

Step 1: Begin by clicking on one object or picture to select it, then hold down the "CTRL" key or click on other objects or pictures that you want to group.

WPS Writer select objects


Step 2: Now, go to the "Drawing Tools" tab or the relevant ribbon menu where you'll find the "Group" option. Click on it to select "Group".

WPS Writer Group objects


Step 3: If you ever need to ungroup the objects, click on the grouped object and return to the "Drawing Tools" tab.

Step 4: Within the "Drawing Tools" tab, locate the "Group" option, then click on "Ungroup" to separate your pictures or objects.

WPS Writer Ungroup objects


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FAQs

Q1. Why can't I group objects in Word?

You may not be able to group objects in Word due to the following reasons;

  • Firstly, the Group button might be unavailable when only one shape or picture is chosen. Ensure that you select numerous shapes or pictures for grouping.

  • Secondly, you can not utilize the Group tool with Scalable Vector Graphics (SVG) icons directly. To group SVG icons, you must first convert them to shapes.

  • Lastly, if your selection incorporates a table, worksheet, or GIF image, the Group button will not be available. Make sure you've picked compatible objects for grouping to prevent this cause.

Q2. What is the shortcut key for group objects?

To group objects, you can use the keyboard shortcut “CTRL + G” on Windows or “Command + G” on macOS. However, make sure to select all the objects you desire to group before using the shortcut. If the shortcut doesn't function, verify that the software you are using supports object grouping.

Streamline Document Formatting with WPS Writer

Learning how to group in Word is a skill that can significantly streamline your document formatting process, saving you valuable time and effort. Whether it's organizing images, shapes, or other elements, grouping provides a quick and efficient solution. Moreover, opting for WPS Writer in the WPS Office suite is a smart choice, given its user-friendly interface, compatibility with various file formats, and cost-effective nature.

If you're ready to experience the benefits of easy and efficient object grouping, it's time to make WPS Writer your preferred tool. Take the next step by downloading WPS Office and unlock the potential for seamless document management.


15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.