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How to Group and Ungroup in WPS Writer: An Easy & Fast Guide

December 5, 2023 425 views

With our guide on grouping and ungrouping elements, you can take advantage of WPS Writer's powerful document editing capabilities. Drawing from practical user experiences, we'll walk you through this process, making it both easy and fast. Uncover valuable tips and insights to streamline your work and elevate your document editing capabilities.

What Is Grouping and Ungrouping Function

Grouping and ungrouping functions are essential features in many software applications, including graphic design and document editing programs. These functions allow users to manage multiple objects or elements as a single unit (grouping) or to break a grouped set back into individual components (ungrouping). They are widely used for organizing and manipulating various elements within a document or design.

Grouping Function:

  • What It Does: Grouping function enables users to combine multiple objects or elements, such as images, shapes, or text boxes, into a single, manageable entity. This simplifies the handling of multiple elements as a cohesive unit.

  • Why It's Important: Grouping is vital for maintaining the relative positioning, alignment, and order of elements, which is essential for creating visually pleasing and organized designs. It also allows users to move and resize grouped elements collectively.

Ungrouping Function:

  • What It Does: The ungrouping function, as the name suggests, is the opposite of grouping. It allows users to separate a grouped set of elements back into their individual, editable components.

  • Why It's Important: Ungrouping is crucial when users need to make specific edits or adjustments to individual elements within a group. It provides the flexibility to fine-tune and customize designs.

In summary, grouping and ungrouping functions simplify the organization and manipulation of elements in various software applications. Grouping helps maintain a structured and consistent design, while ungrouping allows for detailed editing and customization of individual elements, contributing to efficient and versatile document editing and design processes.

How to Group and Ungroup in WPS Writer

  • Group and Ungroup Images

Step 1: Open WPS Writer. Navigate to the Insert -> Picture to insert the images you want to group.

Step 2: Click on the first image. Hold down "Ctrl" and click on additional images.

Step 3: Right-click on one of the selected images.

Select multiple pictures by clicking on the first one and holding down the 'Ctrl' key while clicking on others.

Step 4: Look for an option like "Group" in the context menu.

Click on "Group" to combine the selected images into a group or "Ungroup" to separate the images within the group.


  • Group and Ungroup Objects

Step 1: Go to your WPS Writer and open the document where you want to group objects.

Step 2: Insert the objects (shapes, images, or other elements) that you want to group together into your document.

Step 3: Select the objects: Click and drag your mouse to select all the objects you want to group. Alternatively, you can hold the "Ctrl" key and click on each object to select multiple objects.

Step 4: Group the objects:

Right-click on one of the selected objects. From the context menu, choose "Grouping"

  • Click "Group" This action will group the selected objects together.

  • Click "Ungroup" This action will ungroup the objects, returning them to their individual elements.

Now, you can manipulate, format, or move the objects individually or group them again as needed. This feature in WPS Writer makes it easier to manage and organize complex document layouts.


  • Group and Ungroup Text Boxes

Step 1: Open your document in WPS Writer and make sure you have inserted the text boxes you want to group.

Step 2: Click on the first textbox to select it. Hold down the "Ctrl" key on your keyboard and click on the other textbox you want to group. This will select multiple textboxes at once.

Step 3: With the text boxes selected, right-click on one of the selected text boxes. A context menu will appear.

Step 4: In the context menu, go to the "Group" option. Click on it to group the selected text boxes. This will combine them into a single grouped text box.

Step 5: To ungroup , you just go to the "Group" option. You'll see a sub-menu with an "Ungroup" option. Click on "Ungroup" to break the grouped object into individual text boxes.

After ungrouping, you can manipulate the individual text boxes separately.

Why Choose WPS Office for Word Document Editing?

WPS Office is a versatile and user-friendly office suite that offers compelling features, making it a preferred choice for Word document editing. Here are some of its key features:

  • Free Download and Free to Use:

WPS Office is available as a free download and is free to use. This accessibility allows users to take advantage of its powerful tools without incurring additional costs.

  • File Compatibility: Fully Compatible with Microsoft Office:

WPS Office ensures seamless file compatibility with Microsoft Office. You can open, edit, and save documents in formats like .doc, .docx, .xls, and .ppt without worrying about compatibility issues.

  • Excel Formulas Integration:

Excel users will appreciate that WPS Spreadsheet smoothly integrates Excel formulas, ensuring your formulas work as intended within the WPS environment.

  • Free PDF Editing Tools:

WPS Office provides free PDF editing tools, enabling users to edit and annotate PDF documents with ease. This feature makes it a versatile tool for both document creation and management.

  • Delicate Office Templates:

WPS Office offers a built-in WPS Template Library with a vast collection of free, professionally designed templates. Users can easily download these templates to enhance their documents, presentations, and spreadsheets, saving time and effort in designing from scratch.

WPS AI:

Enhancing the WPS Office experience, WPS AI introduces advanced features such as document analysis, efficient formatting, and intelligent content recommendations. WPS AI streamlines document editing by providing suggestions for improved content clarity and layout, making your documents more professional and engaging.

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  • Microsoft-like interface. Easy to learn. 100% Compatibility.

  • Boost your productivity with WPS's abundant free Word, Excel, PPT, and CV templates.

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FAQs

  • How to make labels in WPS Writer?

Step 1: Open WPS Office and create a sheet with the names, addresses, states and zip codes of your recipients. Save this sheet as a CSV file in a location you can access later.

Step 2: Create a new word document in WPS Writer to make labels.

Step 3: Go to the Page Layout tab and click on “Margins” in the ribbon menu.

Step 4: In the Margins drop-down menu, select “Narrow”.

Step 5: Now select “Size” in the ribbon menu and click on the “More Paper Sizes” option.

Step 6: The Page Setup window will pop up. Go to the Paper tab. We will be setting the paper size as 20cm x 20cm. In the width and height fields enter 20cm. Make sure the scale is set in cm.

Step 7: Now go to the Margins tab and set the top, left and right margins as 0.5 cm and bottom margin as 1.5 cm.

Step 8: Next we will be making guidelines. Go to the Insert tab and click on “Table” to insert a table of 4 x 3 cells in our document.

Step 9: Now we have to set the table properties. Go to the Table Tools tab and click on “Table Properties” in the ribbon menu.

Set table properties by navigating to the Table Tools tab and clicking on 'Table Properties' in the ribbon menu.

Step 10: Go to the Row tab and set the height of the rows as 3.30 cm. Make sure the box labeled "Specify height" is selected.

Step 11: Go to the Column tab next and set the width of the column as 6.40 cm.

Step 12: Go to the Reference tab and click on “Mail Merge” in the ribbon menu.

Step 13: Click on “Open Source” and browse for the spreadsheet saved in step 1 with labels data.

Step 14: In the ribbon menu, click on the “Insert Merge Field”.

Step 15: Add all the fields from the spreadsheet: name, address, state and zip. Select each field and click on Insert for each field and close the pop up.

Step 16: Now arrange each field in separate lines within each cell of the table.

Step 17: Select all text using cursor and go to the Home tab to change the font style and font size as you wish.

Step 18: Copy and paste the selected text to each label section in our table.

Step 19: Now go to the Mailing tab again, and click on “View Merged Data” to view the actual names, addresses, and others that were exported from the labels spreadsheet.

Navigate back to the Mailing tab and select 'View Merged Data' to preview the exported names, addresses, and other information from the labels spreadsheet.

And there you have it—your very own personalized Avery labels have been created with WPS Office, ready to be printed and shared with everyone.


  • How do I save a WPS Writer document as a PDF?

Step 1: Open your WPS file in the WPS office.

Step 2: Click on the tools option available in the top menu bar. And click export to pdf.

Step 3: You can also go to the export to pdf option by clicking the menu bar directly. And just click export to pdf. Your WPS file will be converted into pdf directly.

Step 4: Instead of these two options, you can also visit the save as option—select file type as a pdf file. So, here we go on how to convert WPS to pdf. It's just the game of a couple of clicks.


  • Why is grouping and ungrouping important in document editing?

Grouping ensures that related elements stay together, making them easier to manipulate collectively and maintain a consistent design. Ungrouping is essential for specific edits to individual elements while preserving the overall layout and alignment.

Summary

We provide a comprehensive guide on how to group and ungroup in WPS Writer, offering a user-friendly, step-by-step approach for efficiently managing and organizing elements within your documents. Grouping and ungrouping empower users to maintain a structured and polished design, making document editing more convenient and effective. By following this easy and fast guide, you can streamline the process of combining and separating elements, allowing for greater control and flexibility in document layout and editing.

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.