How to Create an Envelope in Word (Tips & Free Templates)

January 12, 2024 1.1K views

Are you one of the many users who've struggled with creating envelopes in Microsoft Word? Whether it's setting up the layout, formatting addresses, designing your envelopes, or dealing with printing woes, envelope creation can be a daunting task. But fear not, as we're here to guide you through the process and help you overcome these challenges. In this article, we'll provide you with step-by-step instructions, tips, and even free templates to ensure your envelope creation in Word is a breeze. Say goodbye to confusion and frustration, and hello to beautifully crafted envelopes!

Step-by-Step Guide to Creating an Envelope in Word

Creating envelopes in Microsoft Word is a straightforward process that can be done using the built-in envelope feature. Follow these step-by-step instructions to create and print an envelope in Word:

Step 1: Open Microsoft Word

  • Launch Microsoft Word on your computer. Make sure you have the document ready for which you want to create an envelope.

Step 2: Click on "Envelopes"

  • Navigate to the "Mailings" tab, usually located in the top menu bar.

  • In the "Create" group within the "Mailings" tab, click on "Envelopes." This action will open the Envelopes and Labels dialog box.

Envelopes in Word

Step 3: Access Envelope Options

  • Inside the Envelopes and Labels dialog box, click on the "Options" button in the lower-left corner. This will open the "Envelope Options" tab.

Envelopes in Word

Step 4: Specify Envelope Size

  • In the "Envelope size" box, you'll see a list of envelope sizes. Click on the choice that matches the size of your envelope. If your envelope size is not listed, you can click "Custom size" and enter the dimensions manually.

Envelope options in Word

Step 5: Set Printing Options

  • Click on the "Printing Options" tab within the Envelope Options dialog box. Here, you can specify how you want your envelope to be fed into your printer:

Envelope printing options in Word

  • "Feed from" options allow you to choose the printer tray or manual feed.

  • "Face up" or "Face down" options indicate the orientation of your envelope when loading it into the printer.

  • "Clockwise rotation" allows you to adjust the rotation of the envelope.

Step 6: Load the Envelope

  • Follow the instructions provided in the dialog box to correctly load the envelope into your printer. Ensure that the envelope is positioned according to the settings you chose in the Printing Options.

Step 7: Confirm Settings and Close

  • Review your envelope settings in the Envelopes and Labels dialog box to make sure they match your requirements.

  • Once you are satisfied with the settings, click the "OK" button to close the dialog box.

Best Websites for Free Envelope Templates

When it comes to finding free envelope templates online, there are several websites that offer a variety of options. Whether you're looking for standard business envelopes or creative designs, these sources have you covered:

1. WPS Office

Envelopes in WPS Office

  • Description: WPS Office provides a range of free templates that you can easily download and use in your projects. They offer templates for various envelope sizes and styles.

2. Envato Elements

Envelopes in Envato Elements

  • Description: This resource on TutsPlus offers free downloadable envelope templates specifically designed for Microsoft Word. You'll find a collection of professional and customizable templates suitable for various purposes.

3. Canva

Envelopes in Canva

  • Description: Canva is known for its user-friendly design tools, and they also provide a selection of free editable and printable envelope templates. You can customize these templates to match your branding or personal style.

These websites offer a mix of standard and creative envelope templates, making it easy for you to find the perfect design for your needs. Whether you're sending formal business correspondence or crafting personalized invitations, these resources should help you get started with professionally designed envelopes.

How to Use Mail Merge for Envelopes in Microsoft Word

Step 1: Open Microsoft Word

Open Microsoft Word on your computer and have your recipient list ready.

Step 2: Access the Mailings Tab

Click on the "Mailings" tab in the Word ribbon.

Step 3: Choose "Start Mail Merge"

Under the "Mailings" tab, select "Start Mail Merge" and choose "Envelopes" from the dropdown.

Mail Merge for Envelopes

Step 4: Configure Envelope Settings

In the "Envelopes and Labels" dialog box, input the delivery address and optionally the return address. Adjust font and formatting if needed.

Mail Merge for Envelope settings

Step 6: Preview and Complete

Preview your envelopes to verify correctness. Then, click "OK".

Discover the Best Alternative: WPS Office

WPS Office

When it comes to an alternative to Microsoft Office that's both versatile and free, WPS Office stands out as a top choice. Whether you need word processing, spreadsheet tools, or a presentation creator, WPS Office has you covered. Here's why it's worth your attention:

  • Free for Users

One of the most appealing aspects of WPS Office is that it's completely free for users. You get access to a full suite of office tools without the need for a subscription or upfront payment.

  • Simple Interface, Convenient Functions

WPS Office boasts a user-friendly and straightforward interface. If you're accustomed to using Microsoft Office, you'll find it easy to transition to WPS Office.

  • Abundant Free Templates

WPS Office offers a treasure trove of free templates that cater to a wide range of needs. From crafting professional business presentations to designing resumes or invitations, these templates are pre-designed and fully customizable.

  • Excel Made Easy

Even if you're not an Excel expert, WPS Office simplifies spreadsheet work. You can harness the power of Excel with confidence, thanks to WPS Office's user-friendly features and intuitive interface.

  • Seamless Compatibility with Microsoft Office

WPS Office is renowned for its compatibility with Microsoft Office. This means you can work with Microsoft Office files (Word, Excel, and PowerPoint) seamlessly in WPS Office.

WPS Office- Free All-in-One Office Suite
  • Use Word, Excel, and PPT for FREE, No Ads.

  • Edit PDF files with the powerful PDF toolkit.

  • Microsoft-like interface. Easy to learn. 100% Compatibility.

  • Boost your productivity with WPS's abundant free Word, Excel, PPT, and CV templates.

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Algirdas Jasaitis


1. How can I print multiple envelopes at once in Word?

To print multiple envelopes at once in Word, you can use the "Add to Document" feature from the Envelopes window:

  • Open Word and go to the "Mailings" tab.

  • Select "Envelopes" and configure your envelope settings.

  • After entering the addresses, click "Add to Document" at the bottom of the Envelopes window. This will add the envelopes to your document.

  • Make sure your envelopes are loaded correctly in the printer, then proceed to print the document, which will include all the envelopes.

2. Why is my printer not printing envelopes correctly?

If your printer is not printing envelopes correctly, it may be because it thinks you're still using US Letter (or A4) printer paper. Ensure that you have properly configured the envelope settings in Word, including selecting the correct envelope size. Also, check your printer's manual for guidance on envelope printing settings. If the issue persists, consider checking for driver updates or seeking assistance from your printer manufacturer.

3. How can I save my envelope as a template for future use?

To save an envelope as a template for future use in Word:

  • After creating your envelope, go to the "File" menu.

  • Select "Save As" and choose a location to save your template.

  • In the "Save as type" dropdown, select "Word Template (.dotx)" or "Word Macro-Enabled Template (.dotm)."

  • Give your template a descriptive name and click "Save." You can now access and reuse this template for future envelopes.

4. Can I add images or logos to my envelope in Word?

Yes, you can add images or logos to your envelope in Word. Here's how:

  • While creating or editing the envelope, click where you want to insert the image.

  • Go to the "Insert" tab and choose "Pictures" to insert an image from your computer.

  • Resize and position the image as needed within the envelope.

  • You can also format the image by right-clicking it and selecting "Format Picture" to adjust properties like size, alignment, and text wrapping.

Conclusion: Embracing Efficiency with Envelopes in Word

In summary, this article has shed light on the invaluable utility of WPS Office as a powerful alternative to Microsoft Office. With its user-friendly interface, seamless compatibility, and an impressive array of free templates, WPS Office stands as a beacon of efficiency in the world of office productivity.

WPS Office not only offers the convenience of a familiar environment for those accustomed to Microsoft Office but also brings a remarkable set of features to the table—all at no cost to the user. Its capability to simplify tasks, such as creating envelopes, presentations, spreadsheets, and documents, makes it a game-changer in the realm of office software.

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.