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How to Create Spreadsheet in Google Docs [Step-by-Step Guide]

November 13, 2023 539 views

When it comes to creating documents, Google Docs is a powerful and collaborative software. Yet, challenges emerge when you need to create a spreadsheet within it. If you are accustomed to Excel, juggling between the two can be burdensome. Bid farewell to your worries, for this article will guide you step-by-step on how to create a spreadsheet in Google Docs. The newfound knowledge will not only alleviate your workload but also enhance your ability to collaborate and share data efficiently with others.

How to Create a Spreadsheet in Google Docs on PC

Creating a spreadsheet in Google Docs or Google Sheets is a straightforward process with multiple options. Here's a refined version of the steps for creating a spreadsheet on Google Sheets:

Option 1: Create a Google Sheet from Google Sheets Home:

Step 1: Begin by visiting the official Google Sheets website and click on "Go to Sheets". If you're not already signed in, you'll be prompted to sign in using your Google account or sign up if you don't have one.

Step 2: Once signed in, you'll be directed to the Google Sheets dashboard. Here, simply click on the "+" icon located at the bottom right corner to initiate the creation of a new Google Spreadsheet.

Step 3: Customize the sheet according to your requirements, create charts, and utilize formulas as needed.

Option 2: Create a Google Sheet while Working on an Existing Google Sheet:

Step 1: While working within a Google Sheet, access the "File" menu at the top-left corner.

Step 2: Select "New" and then choose "Spreadsheet" to open a new spreadsheet in a new tab.

Option 3: Create a New Spreadsheet Using a Website URL:

Open your web browser and directly type "sheets.new" in the URL box. This action will promptly create a new Google Spreadsheet.

One of the notable advantages of Google Sheets is its automatic real-time saving to Google Cloud. This feature minimizes the risk of data loss while working and allows easy access to your work from any location. Furthermore, users can facilitate collaboration with others by adjusting the privacy settings of the sheet and sharing a link for collaborative access.

How to Create a Spreadsheet in Google Docs on Mobile

Certainly, here's a refined step-by-step guide on creating a Google Sheets spreadsheet on a mobile device using two different methods:

Method 1: Create a Spreadsheet from the Google Sheets Mobile Interface:

Step 1: Launch the Google Sheets mobile app on your device.

Step 2: Within the Google Sheets dashboard, locate and tap the "+" icon situated at the bottom right of the screen.

Step 3: A menu will appear; select "New Spreadsheet" to either start with a blank sheet or choose a template to create your spreadsheet.

Step 4: Provide a name for your newly created sheet, and then tap "Create".

Step 5: Proceed to edit your spreadsheet on your mobile device according to your work. Once you're finished, simply exit the application, and the sheet will be automatically saved to your Google Cloud.

Method 2: Create a New Spreadsheet Using the Google Sheets Icon:

Step 1: From your mobile device's home screen, locate and tap the Google Sheets icon to open the application.

Step 2: A brief menu will pop up; select "New Document to initiate the creation of a new Google Spreadsheet.

Step 3: Name your newly created spreadsheet, and then tap "Create".

Step 4: Your new spreadsheet is now accessible on Google Sheets mobile, allowing you to edit and save it directly to your Google Cloud.

These methods offer the flexibility of creating and editing Google Sheets spreadsheets on your mobile device, ensuring your data is stored securely in the Google Cloud for easy access and collaboration.

How to Insert a Google Sheet into a Google Doc

Step 1: Open the Google Sheet containing the data, and then select the specific data you wish to insert into your Google Doc.

Step 2: After selecting the data, employ the keyboard shortcut "CTRL + C", or right-click on the data and choose "Copy" from the context menu.

Step 3: Open your Google Doc and position your cursor at the location where you intend to insert the data from your Google Sheet.

Step 4: To paste the data, either use the keyboard shortcut "CTRL + P" or right-click and select "Paste" from the context menu.

Step 5: Upon pasting, a "Paste table" window will appear. In this window, opt for the "Link to spreadsheet" option, and then click "Paste".

Step 6: The selected data from your Google Sheet will be inserted into your Google Doc while retaining its original formatting and hyperlinks.

Important Considerations:

  • If you opt to "Paste unlinked" in the Paste table window, the table in your Google Doc won't be linked to the original data source (the Google Sheet). This means any updates made to the original spreadsheet won't be reflected in the Google Doc.

  • Tables in Google Docs can only be linked to spreadsheets from Google Sheets within the same Google account. If you intend to link a table to a spreadsheet from another Google account, you must have Editor access to that specific spreadsheet.

Best Free Alternative to Google Docs -  WPS Office

WPS Office offers an office suite with a spreadsheet tool, providing a compelling alternative to Google Docs. Unlike Google Docs, WPS Office integrates Writer, Presentation, and Spreadsheet applications into a single window, streamlining your document tasks.

With comprehensive functions and formula execution, the spreadsheet tool is suitable for data analysis, financial calculations, and data organization. It's compatible with Microsoft Office formats and syncs with Google Drive, enhancing its utility.

This integration eliminates the need to switch between applications, improving productivity and simplifying document management. In comparison to Google Docs, WPS Office offers advanced features and compatibility with standard file formats, making it a powerful alternative for your document needs. Download it now to explore its capabilities.

Pros of WPS Office

These pros make WPS Office an attractive choice for those seeking a seamless and efficient document management solution.

  • Integrated Office Suite: WPS Office combines Writer, Presentation, and Spreadsheet tools within a single window, providing a cohesive and convenient office suite experience.

  • Wide Range of Functions: The spreadsheet tool offers a comprehensive set of functions and formula execution, making it suitable for various tasks, including data analysis and financial calculations.

  • Compatibility with Microsoft Office: WPS Office is compatible with Microsoft Office file formats, ensuring seamless document interchange and collaboration with users of different office suites.

  • Cloud Integration: The ability to synchronize with Google Drive allows users to access and manage their documents across different devices, providing flexibility and accessibility.

  • Streamlined Workflow: With all essential document tools in one place, users can work more efficiently and productively without the need to switch between multiple applications.

  • User-Friendly Interface: WPS Office's intuitive and user-friendly interface caters to both seasoned professionals and novice users, ensuring a pleasant and efficient working experience.

  • Free to Use: WPS Office offers its core features for free, providing a cost-effective solution for office document needs.

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  • Microsoft-like interface. Easy to learn. 100% Compatibility.

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FAQs about create spreadsheet in google docs

Q1. Does Google Docs have a spreadsheet template?

Yes, you can find a spreadsheet template in Google Docs. There are many free templates available for Google Sheets, which is the spreadsheet software within Google Docs. You can access these templates by the step-by-step guide below:

Step 1: You’ll have to begin by opening Google Sheets on your computer.

Step 2: Click on "Template Gallery" located at the top right corner.

Step 3: Select the desired template.

Step 4: A copy of the chosen template will open for your use.

However, if you are looking for more template alternatives and features, I advise checking out WPS Office templates, which offer a variety of professionally designed templates for your spreadsheet requirements. You can explore various free templates in the WPS office and choose the one you prefer.

Q2. What is the difference between Google Docs and spreadsheet?

The primary distinction between Google Docs and Google Sheets is in functionality and purpose areas. Google Docs is mainly used for constructing, editing, and formatting text documents, acting as an online word processor. On the other hand, Google Sheets is designed for generating and formatting spreadsheets and charts, functioning as an online spreadsheet application. While Google Docs is best for working with textual material, Google Sheets is more appropriate for handling data and numerical information. Both can be accessed and collaborated on through Google Drive.

Q3. Can I collaborate with others while creating a spreadsheet in Google Docs?

Yes, Google Docs allows real-time collaboration. Google Docs allows easy collaboration by enabling users to share, edit, and view spreadsheets. Users can see and edit each other's changes, making it ideal for group work in business or education. The commenting feature allows for debates within the page, making it an effective tool for collaboration. Hence, google docs is designed for smooth collaboration.

Experience Seamless Productivity with WPS Office Integration

Your documentation software is undoubtedly a valuable tool, but it becomes even more powerful when equipped with the functions of a spreadsheet tool, such as Google Doc which allows you to create a spreadsheet. Incorporating spreadsheet capabilities into your documentation process can save you substantial time and significantly enhance your productivity, regardless of your specific documentation needs.

WPS Office takes this a step further by providing an all-in-one suite that seamlessly integrates various document-related functions. This integration simplifies your workflow, streamlining tasks and eliminating the need to switch between different applications. Explore the benefits of this integration by downloading WPS Office now and experience the difference for yourself.

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.