How to Crop a Picture in PowerPoint: A Step-by-Step Guide

December 5, 2023 1.1K views

Often, images can diminish the overall aesthetics of a presentation due to unnecessary or distracting elements. Maintaining a consistent visual style throughout your presentation is crucial, and this can be achieved by simply cropping images. Learning how to crop a picture in PowerPoint is important, allowing you to tailor images to fit specific shapes or dimensions and enhance the overall design. In this article, we will walk you through PowerPoint cropping techniques and explore additional useful options.

Easy Steps to Crop a Picture in PowerPoint

If you have a picture but only require a specific area, learning how to crop an image in PowerPoint can be beneficial for you. Let's delve into the steps to efficiently crop an image.

Step 1: Open your PowerPoint presentation and select the image you want to crop.

Step 2: Navigate to the Picture Format tab and click on the "Crop" option in the ribbon menu.

Step 3: You'll find various crop options, but to remove specific areas of the image, choose the basic "Crop" feature.

Step 4: Upon clicking, you'll notice the border around your picture changing. The borders, represented by dotted lines, will transform into black blocks, forming lines or an L-shape.

Step 5: To crop, drag these black block shapes to resize the image. Only the area within the border's center will be visible, and the rest will be cropped.

Step 6: Press "Enter" on your keyboard to finalize the crop. Your image will be cropped according to your specifications.

Quite straightforward, isn't it? It's akin to adjusting borders to resize the image, but here, you're precisely removing the unwanted portions of the image!

How to Crop a Picture to Fit in a Shape in PowerPoint

Cropping a picture to fit within a shape can soften the edges of the image, adding a touch of refinement. In this section, we will learn how to crop in PowerPoint.

Step 1: Begin by opening your PowerPoint presentation and selecting the desired image for shaping.

Step 2: Navigate to the Picture Format Tab, then click the "Crop" button in the ribbon menu.

Step 3: From the drop-down menu, choose "Crop to shape".

Step 4: In the Shapes flyout menu, opt for the specific shape for cropping your image.

How to Crop Multiple Pictures at Once in PowerPoint

In this section, we will learn how to crop multiple images in PowerPoint into shapes available in the application.

Step 1: First, we need to select all the images. To do this, press "CTRL" on your keyboard and then move your cursor to the images you wish to select. Click to make multiple selections.

Step 2: Now, visit the Picture Format Tab and click on the "Crop" button in the ribbon menu.

Step 3: In the drop-down menu, click on "Crop to shape" to select a shape.

Step 4: In the Shapes flyout menu, select the shape you wish to crop your image to.

And there you have it! All your images will be cropped into the selected shape. This technique is a valuable tool to enhance the visual appeal of your presentation, making your images more captivating after cropping them into a shape.

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How to Crop a Picture in PowerPoint Using WPS Presentation

Cropping an image in WPS Office is an exceptionally straightforward task, and it's even more straightforward compared to cropping an image in PowerPoint. Let's acquire this valuable skill:

Step 1: Open WPS Presentation and click on the image you want to crop.

Step 2: Upon clicking the image, options will appear in the top-right corner of the picture. Click on the "Crop" option.

Step 3: Clicking on the crop option will bring up a Crop flyout menu, presenting two options: "Crop by Scale" and "Crop by Shape".

Step 4: Choose "Crop by Scale" and select a ratio to crop the image.

Step 5: Opt for "Crop by Shape" and select a shape to crop the image accordingly.

Step 6: If you intend to eliminate unwanted areas, simply drag the borders. This action will reduce the image area and eliminate any undesired portions.

Step 7: Alternatively, you can access the crop feature in the Picture Tools tab ribbon menu.

WPS Office excels in its user-friendly interface, making it exceptionally easy for users to navigate and utilize various features efficiently, whether working on documents, spreadsheets, or presentations.


Q1. What is the shortcut for crop in PowerPoint?

There isn’t a specific keyboard shortcut for cropping in PowerPoint. However, to crop images in PowerPoint, follow these steps:

Step 1: Select all desired images for cropping.

Step 2: Access the “Format” tab within the ribbon.

Step 3: Go to the “Crop” section

Step 4: Click on the Crop button to initiate the cropping process.

Q2. How do I crop irregular shapes online?

You can use Canva to crop irregular shapes online. Here is a guide on how to do it:

Step 1: Access the official website of Canva on your Web Browser.

Step 2: Upload the image you want to crop in the “Upload your image” option.

Step 3: Select the "Crop" tool in the top toolbar to focus on specific areas of your image.

Step 4: Refine the cropped section using Canva's photo editor.

Step 5: Download your design in high-resolution formats such as JPG or PNG, or instantly share it online.

Q3. Why is cropping important in a PowerPoint presentation?

Cropping in PowerPoint is crucial as it allows you to focus on specific elements, eliminating unnecessary details and enhancing the visual impact of your slides. This intentional focus helps maintain audience attention, making your message more powerful. Through strategic cropping, you guide viewers seamlessly through the essential content, elevating the professionalism and impact of your PowerPoint presentation.

Revamp Your Presentation

Irrelevant images can pose a significant obstacle when delivering an effective presentation, as they may divert viewers from what's important. Learning how to crop a picture in PowerPoint will help you address this issue. However, WPS Office offers a better solution, and for free along with numerous other benefits. WPS Office not only enables users to crop images but also allows them to leverage various other advanced features to further enhance their presentations. Download WPS Office to explore WPS Presentation and enjoy the complimentary perks.

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.