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How to Fix Pictures Won't Print in Word - Best Guide

November 28, 2023 3.5K views

Plagued by why pictures won't print in Word documents and desperately need ways to fix this frustrating issue? This exhaustive troubleshooting guide clarifies the root causes while strategically guiding you through proven solutions to troubleshoot and resolve the problem successfully. Learn how to fix pictures that won't print in Word by methodically applying targeted techniques to swiftly resuscitate recalcitrant images, restoring smooth printing functionality for professional Word documents.

Causes & Solutions for “Pictures Won't Print in Word”

Troubleshooting printing errors related to images in Word requires methodically pinpointing potential triggers. Here are some of the most common reasons pictures won't print properly and actionable solutions to fix them:

Corrupted Document

  • Issue: Pictures may fail to print due to corruption within the Word document.

  • Solution: Create a new Word file and meticulously copy-paste content, including pictures, to determine if the issue persists.

File Format Compatibility

  • Issue: The pictures might not be compatible or supported in the Word document.

  • Solution: Convert the document to PDF, as PDF formats often handle images more reliably during printing.

Word Options settings

  • Issue: Settings within Word may impact the ability to print images.

  • Solution: Thoroughly check and adjust settings in Word Options to facilitate the proper printing of pictures. Following these steps to access the Printing options in Word:

Step 1: Open your Word document.

Step 2: Open Word Options by choosing File > Options or using shortcut: “Alt + F + T”

Step 3: On the Display tab, check "Print drawings created in Word" and "Print background colors and images" under the Printing options.

“Printing options in Word options”

Step 4: Finally, click OK to confirm changes.

Scaling Issues

  • Issue: Pages printing at a fraction of the size.

  • Solution: Check and adjust scaling in Printer Properties settings:

Step 1: Press Ctrl + P or select File > Print when working on a Word document.

Step 2: To access your printer settings, click "Printer Properties" under your printer.

Step 3: Make sure the Scaled option is not selected under the Page Setup tab's Page Layout section. If it is, switch it to “Normal-size”.

“Page layout setup”

Printer Driver Issues

  • Issue: Outdated or incompatible printer drivers could hinder proper image printing.

  • Solution: Update or reinstall printer drivers to ensure compatibility and seamless image printing.

Step 1: Press “Win+R” to open the Run box.

Step 2: Type “devmgmt.msc” and click OK to open Device Manager.

“Open Device manager via Run box”

Step 3: Expand the Print queues category, right-click your printer, and select Update driver or Uninstall device.

“Update printer driver”

Step 4: Go to your printer manufacturer's website, find your model, and download the latest compatible driver.

Tips for Printing Pictures in Word Effectively

With Word's versatile formatting features, printing visually intensive documents with images need not be an ordeal. Here are some handy best practices:

Use High-Resolution Images

Inserting 300dpi+ images like JPG, PNG ensures sharp printable quality. Set default picture resolution under Options.

Use Print Preview

Before printing, go to File > Print to preview your document. Adjust page layout and printing settings like orientation, paper size, and margin width.

“Print Preview interface”

Use smaller page margins

In the Layout tab, click Margins, then select Narrow for fewer printed pages. Be cautious with very small margins, as they may cut off text.

“Select Narrow margin in Word”

Show or hide markup

Decide whether to include reviewing features (Track Changes or Comments) in the printed version. In File > Print, uncheck Print Markup to exclude them.

Hide Print Markup in Word

Print a test copy

Especially for multiple copies or unique designs, print a test copy first to check the document's appearance. Make adjustments before printing the final version.

When printing images in Word, use high-res images, and compatible formats, adjust printer settings, and review the layout using Print Preview to optimize print quality, and avoid misalignment, and clipping. This enhances visual appeal, communication, and comprehension.

A More Stable Alternative to Microsoft Office - WPS Office

Word is an essential component of Microsoft Office, but its recurring printing issues may prompt users to consider using other capable alternatives such as WPS Office for their daily needs. WPS Office is a lightweight, cross-platform office suite that works seamlessly across Windows, Linux, macOS, and mobile devices. Its clean interface will be immediately familiar to Microsoft Office users, making it easy to switch to.

“WPS Office logo”

Main Functions:

  • Writer, spreadsheet, presentation, and PDF editor.

  • Alternatives to Microsoft Word, Excel, PowerPoint, and Adobe Acrobat.


Highlighted Features:

  • Rich template store for Word, PowerPoint, and Excel.

  • Resume assistants, smart forms, screen recording, and more.

  • Lightweight (only 200M), suitable for Win7, 10, and 11.

  • AI Functions


Multi-Platform Support:

  • Available on Windows, MacOS, Linux, iOS, and Android.

  • Synchronization across platforms with a single account.


Compatibility and Performance:

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“WPS Office Writer’s interface”

WPS Office's Writer module delivers exceptional compatibility with the universally prevalent .DOC and .DOCX formats for printing needs. Complex Word documents render superb accuracy within Writer for glitch-free printing, including images, charts, and tables with appropriate pagination. Converting files to PDF with integrated encryption capabilities also prevents unauthorized access or editing of sensitive documents.

How to Download WPS Office for Free

Downloading WPS Office is quick and easy:

Step 1: Go to the WPS Office download page at https://www.wps.com/download/

“Go to the download page of WPS Office.”

Step 2: Download for Windows or Mac OS by clicking “Free Download”.

“Download page of WPS Office”

Step 3: Open the WPS installation file and click "Install Now" to begin.

“Install WPS Office”

Step 4: After the installation, the WPS Office suite will automatically open up on your desktop.

“Open WPS Office from start Menu”

“Open WPS Office from start Menu”

WPS Office is an excellent choice for individual users who need essential Office features for school, work, or personal projects. It primarily benefits students, home users, and small businesses that want to save money. On the other hand, Microsoft Office 365 offers more advanced features and is usually the go-to option for larger organizations.

 “WPS Office home screen”

“WPS Office home screen”

Regarding office applications, WPS Office can handle basic tasks well. However, Microsoft Office is more suitable for complex organizational needs. Therefore, evaluating how you use the Office apps is essential to determine which fits your needs and budget. For individual users, WPS Office's free version can handle tasks related to Word, Excel, and PowerPoint.

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WPS Office- Free All-in-One Office Suite
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FAQs

How do I change printing settings on Word?

To change printing settings in Word, follow these steps: Select File > Print from the menu.

How do I Print a Picture front and back in Word?

To print an image on both sides in Word, ensure your printer supports automatic duplex printing. Open your document and select "Print" under "File." Look for "Print on Both Sides" under "Settings."

How do I fix the printable area in Word?

To adjust the printable area in Word, go to "Layout" tab > click the arrow in "Page Setup" > go to "Margins" tab > set top, bottom, left, and right margins to 0.16" or higher > click "OK" to save changes.

Summary

This comprehensive guide outlined common reasons behind pictures not printing correctly in Word and actionable solutions to resolve professional document problems. It also highlighted WPS Office Writer as a free, lightweight alternative with exceptional compatibility with Word files. It seamlessly handles complex formatting needs like images for glitch-free printing courtesy of its stable, cross-platform architecture.


15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.