Download Excel for Mac in 4 Easy Ways

January 17, 2024 6.7K views

Are you a Mac user looking for the best Excel editor tools? While Microsoft Office may seem like the obvious choice, compatibility issues can make it less than ideal. Fortunately, there are other options available. In this article, we'll provide you with four easy ways to download and edit your Excel files on a Mac. Say goodbye to compatibility issues and hello to hassle-free editing!

Download Microsoft Office to Edit your Excel on Mac

Introduction of MS Office

MS Office is a popular software suite developed by Microsoft Corporation that comprises a variety of essential applications for productivity and organization. It is used globally by individuals, students, businesses, and organizations for personal and professional purposes.

  • Function: MS Office provides tools for document, spreadsheet, presentation and database creation and editing; note-taking, email management and calendar organization., making it a versatile software suite for daily tasks.

  • Compatibility: MS Office works best on Windows,compatibility issues can arise when using MS Office on a Mac computer. The user may encounter problems with the layout and formatting of documents, and some features may not work correctly.

  • Price: MS Office is available in different versions and pricing models, depending on the needs and requirements of the user:

  • Microsoft 365 Personal plan is priced at $6.99 per month or $69.99 annually.

  • Microsoft 365 Family plan is priced at $9.99 per month or $99.99 annually.

  • Business plans range from $5 to $35 per user per month.

In conclusion, MS Office is a powerful software suite that offers essential tools for productivity and organization. While it may face compatibility issues on a Mac computer, it remains a popular choice for personal and professional use due to its wide range of features and applications.

Steps to download MS Office on Mac

If you want to download MS Office on your Mac computer, follow these steps:

  1. Go to the official Microsoft website and select the version of MS Office that you want to download.

  2. Click on the download button and wait for the file to download.

  3. Once the download is complete, open the file and follow the installation process.

  4. Enter the product key that you received during the purchase process to activate the software.

  5. Complete the installation process and start using MS Office on your Mac computer.

Pros and Cons of using MS Office on Mac:


  1. Offers a wide range of features and functions for editing Excel files.

  2. Familiar interface for users who are used to working with Microsoft Office on a Windows PC.


  1. Compatibility issues with Mac computers have been reported. Some features may not work correctly, and the layout and formatting of documents may be affected.

  2. Still have stability issues and bugs causing crashes and locking up.

  3. Expensive compared to other options available.

Download Excel for Mac from WPS Office

WPS Office- Free All-in-One Office Suite
  • Use Word, Excel, and PPT for FREE, No Ads.

  • Edit PDF files with the powerful PDF toolkit.

  • Microsoft-like interface. Easy to learn. 100% Compatibility.

  • Boost your productivity with WPS's abundant free Word, Excel, PPT, and CV templates.

5,820,008 User
Algirdas Jasaitis

Introduction of WPS Office Spreadsheet

WPS Office Spreadsheet is a free and user-friendly Excel editor tool for Mac. It offers a range of features and functions, making it an ideal choice for Mac users. In this article, we will introduce the features, compatibility, and price of WPS Office Spreadsheet and provide you with steps to download it on your Mac.

  • Function:

  • Supports various data types and formats, such as Microsoft Excel and OpenOffice.

  • Provides powerful calculation functions for statistical and financial analysis.

  • User-friendly interface with formatting, charting, and data analysis tools.

  • Allows real-time collaboration on spreadsheets with multiple users editing the same document.

  • Compatibility:

  • Highly compatible with Mac computers, with no compatibility issues when opening, editing, and saving Excel files.

  • Supports OpenOffice, CSV, and PDF file formats.

  • Available for Windows, Linux, iOS, and Android devices.

  • Price: WPS Office Spreadsheet is completely free to download and use. Users do not need to pay any subscription fees or purchase a license to access its features.

Steps to download WPS Office on Mac

Step-by-Step Guide to Download Excel for Mac from WPS Office:

  1. Visit the official website of WPS Office

  2. Look for the 'Products' section and select 'WPS Office.'

  3. Select 'Download Free version of Office' from the options provided

  4. Choose 'Mac' as your platform

  5. Click on the 'Download' button to begin the download

  6. Once the download is complete, open the installer and select 'Excel' from the list of programs available

  7. Follow the on-screen instructions to complete the installation process

That's it! You can now use Excel for Mac Office 365 for free on your device.

Features of Excel for Mac from WPS Office:

  1. Compatibility: Excel for Mac Office 365 is compatible with various file formats, including XLS, XLSX, and CSV. You can easily import and export data in these formats.

  2. Spreadsheet Management: Excel for Mac Office 365 has powerful spreadsheet management tools, allowing you to create, edit, and format spreadsheets with ease.

  3. Data Analysis: Excel for Mac Office 365 provides a range of data analysis tools, including charts, graphs, and pivot tables. These tools help you to analyze and visualize data more effectively.

  4. Collaboration: Excel for Mac Office 365 allows you to collaborate with others on spreadsheets in real time. You can also share spreadsheets easily via email or cloud storage.

Functions of WPS Office:

  1. Word Processing: WPS Office includes powerful word processing software that allows you to create, edit, and format documents with ease. It includes a range of templates and formatting options to make your documents look professional.

  2. Presentation Software: WPS Office also includes presentation software that allows you to create stunning presentations. It includes a range of templates and slide transitions to make your presentations look engaging.

  3. Cloud Storage: WPS Office provides 1GB of free cloud storage, allowing you to access your files from anywhere.

  4. Multi-Platform Support: WPS Office is available for Windows, Mac, Linux, and mobile devices, making it easy to use on any platform.

Use Built-in Tools: Numbers to Edit your Excel Files

Introduction of Built-in Tools: Numbers

Numbers is a built-in spreadsheet application designed specifically for Apple's macOS and iOS operating systems. The software is designed to be user-friendly and intuitive, with an interface that is similar to other Apple applications.

  • Function: Numbers offers customizable templates, interactive charts, and tables to create and edit spreadsheets. It also supports real-time collaboration and is compatible with Microsoft Excel and CSV files.

  • Compatibility:

  • Numbers is optimized for the Mac operating system, making it compatible with Excel files and other file formats.

  • Numbers integrates seamlessly with other Apple software such as Pages and Keynote.

  • Price:

  • Numbers is free for all Mac and iOS users and can be downloaded from the App Store.

Steps to use the built-in tools Numbers to edit Excel files on Mac:

  1. Open Numbers: Click on the Launchpad icon in the Dock and search for Numbers. Click on the app to open it.

  2. Import your Excel file: Click on File > Open, select the Excel file you want to edit and click Open. Alternatively, you can drag and drop the file into the Numbers window.

  3. Edit your Excel file: Once the file is imported, you can edit it using the tools available in Numbers. Numbers has a similar interface to Excel, so you can use most of the same functions and features. You can also customize the toolbar to include your most frequently used tools.

  4. Save your changes: Click on File > Save to save your changes to the Excel file. Numbers saves your changes in the Excel format, so you can open the file in Excel on a Windows PC or Mac without any compatibility issues.

  5. Export your file: If you need to share the file with someone who doesn't have Numbers or Excel, you can export it in a different format. Click on File > Export To, select the format you want to export the file in and follow the prompts.

With these simple steps, you can use the built-in tools Numbers to edit your Excel files on a Mac.

Pros and Cons of using Numbers on Mac:


  • User-friendly interface: Numbers has a simple and intuitive interface, making it easy for users to navigate and use.

  • Seamless integration with other Mac apps: Since Numbers is a built-in tool, it integrates well with other Mac apps like Pages and Keynote.

  • Offers advanced features: Numbers has advanced features such as conditional formatting, pivot tables, and interactive charts.


  • Limited compatibility with Excel files: While Numbers can open and edit Excel files, it may not be able to retain all the formatting and functionality of the original Excel file.

  • Limited support for macros and add-ins: Numbers has limited support for macros and add-ins, which may be a drawback for users who heavily rely on these features.

  • Limited availability on non-Mac platforms: Numbers is not available on non-Mac platforms, which may make it difficult for users who need to collaborate with others who use Windows or other operating systems.

Use Google Sheets to Edit your Excel Online on Mac

Introduction of Google Sheets:

Google Sheets is a cloud-based spreadsheet program developed by Google, allowing users to create, edit, and share spreadsheets online. In this article, we will discuss its features, compatibility with Mac, and cost, as well as provide a step-by-step guide to using it effectively.

  • Function: Google Sheets offers a variety of tools for creating, editing, and formatting spreadsheets. It enables real-time collaboration, import and export of Excel files, formulas, charts, and pivot tables.

  • Compatibility: Google Sheets is highly compatible with different operating systems, including Mac. It allows seamless collaboration between users and can be accessed online.

  • Price: Google Sheets is free to use for personal and business purposes, with unlimited storage for Google Sheets and other Google Workspace apps. Advanced features for data analysis and reporting are available with Google Workspace subscription plans.

Steps to use Google Sheets on Mac:

  1. Open a web browser and go to the Google Sheets website (

  2. Sign in to your Google account, or create one if you don't have one already.

  3. Once you're signed in, you can create a new sheet by clicking on the "Blank" button on the homepage or by selecting "New" from the file menu.

  4. You can also upload an existing Excel file by selecting "File" and then "Import" from the menu bar.

  5. Once you have a sheet open, you can edit it just like you would with Excel. Google Sheets has many of the same features, including formulas, functions, formatting, and collaboration tools.

  6. When you're finished editing, you can save your changes by selecting "File" and then "Save" or "Save As".

  7. Your sheet will be automatically saved to your Google Drive, where you can access it from any device with an internet connection.

That's it! Using Google Sheets is a great way to edit your Excel files on a Mac without having to install any software.

Pros and Cons of using Google Sheets on Mac:


  • Accessibility: Google Sheets can be accessed from any device with an internet connection, making it easy to work on spreadsheets from anywhere.

  • Collaboration: Multiple users can work on the same spreadsheet simultaneously, allowing for real-time collaboration and feedback.

  • Automatic saving: Google Sheets automatically saves changes as users work, reducing the risk of data loss in case of unexpected interruptions.


  • Internet connection: Since Google Sheets is a web-based application, it requires a stable internet connection to work properly.

  • Limited offline access: While Google Sheets does offer some limited offline access, it may not be suitable for users who need to work on spreadsheets without an internet connection for an extended period of time.

  • Limited features: While Google Sheets offers many features, it may not have the advanced capabilities of more powerful spreadsheet software like Microsoft Excel.

3 Reasons to Download WPS Office

Compatibility: WPS Office is compatible with various file formats, including Microsoft Office files, OpenOffice files, and PDFs. This makes it easier to work with files from different sources without worrying about compatibility issues.

Versatility: High ability to handle large and complex documents with ease. This makes it a great option for professionals who deal with massive data sets on a regular basis. Additionally, the software provides advanced formatting and layout tools, allowing users to create visually appealing documents and presentations.

Customization: WPS Office offers a wide range of templates, which can save time when creating documents. The software includes templates for various purposes, including resumes, invoices, budgets, and calendars, among others. These templates are customizable, so users can easily modify them to meet their specific needs.

FAQs about  Download Excel for Mac

Why is MS Office not much compatible on Mac?

Microsoft Office was originally designed for Windows operating systems and it may not work as smoothly on a Mac. Additionally, some features may not be available on the Mac version of Office.

Can I use one MS Office Account on different Devices?

Yes, you can use one Microsoft Office account on multiple devices, as long as you have a valid license for each device.

Can I use one WPS Office Account on different Devices?

Yes, you can use one WPS Office account on different devices. Simply log in to your account on each device and you'll have access to all of your documents.

Is Microsoft Excel for Mac free?

No, Microsoft Excel for Mac is not free. It requires a valid subscription to Microsoft Office, which can be purchased through the Microsoft website or other authorized retailers.

How much does it cost to download Excel on Mac to Desktop?

The cost of downloading Excel on Mac depends on the subscription plan you choose. The most basic plan starts at $6.99 per month and includes access to Excel, Word, PowerPoint, and other Microsoft Office applications.

Final Thought

Downloading Excel for Mac from WPS Office is a great option for those who don't want to pay a subscription fee. With its powerful features and easy-to-use interface, it's a great alternative to Microsoft Excel. And with WPS Office, you get a full suite of office software that includes word processing, spreadsheet, and presentation software, along with PDF editing tools and cloud storage. So why not give it a try and download WPS Office for free on your device?

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.