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How to Get Microsoft Word to Read Your Document Aloud (Step-by-Step)

October 16, 2023 1.0K views

In today's fast-paced world, listening to documents can be incredibly beneficial for various purposes, from proofreading to multitasking. With Microsoft Word's Read Aloud feature utilizing text-to-speech (TTS) technology, you can easily have your documents read aloud, making tasks more efficient and accessible.

Part 1. Benefits of Listening to a Document

Listening to a Document

Listening to a document instead of reading it can bring about a multitude of benefits that cater to different needs and situations. Let's explore the advantages of embracing text-to-speech (TTS) technology and experiencing documents through auditory means:

  • Releasing Eye Strain: Listening gives your eyes a break, reducing eye fatigue from prolonged screen or paper reading.

  • Improving Reading Comprehension: Auditory learning enhances memory retention and understanding.

  • Enhancing Multitasking: Listen to documents while multitasking for improved productivity.

  • Facilitating Language Learning: Listening aids vocabulary expansion and pronunciation for language learners.

  • Enhancing Accessibility: Text-to-speech helps visually impaired users access information effortlessly.

  • Versatile Integration: Use Read Aloud in various situations like online meetings and E-learning for better engagement.

Embracing the benefits of listening to documents can transform the way you interact with written content. Whether you seek relief from eye strain, improved productivity, language learning support, or accessibility, utilizing the Read Aloud feature offers a convenient and effective solution.

Part 2. How to Get Microsoft Word to read text aloud?

Using the Speak Text-to-Speech feature in Microsoft Word allows you to have your documents read aloud effortlessly. Whether you are using Windows, MacOS, the web version, or mobile apps, here's a step-by-step tutorial with images to guide you through the process:

Type 1: Windows

Easily listen to your Microsoft Word documents on a Windows PC. Follow this simple step-by-step guide with images to activate the Speak Text-to-Speech feature and enjoy hands-free reading.

Step 1: On a Windows computer, launch Microsoft Word.

Step 2: Click on the "Review" tab located on the top menu.

Review tab

Step 3: In the "Review" tab, locate and click on the "Read Aloud" button.

the "Read Aloud" button.

Step 4: Microsoft Word will start reading the document aloud, highlighting each word as it reads.

Type 2: MacOS

Mac users, listen to your Word documents effortlessly. This easy-to-follow tutorial with images will guide you through enabling the Read Aloud feature on Microsoft Word for MacOS.

Step 1: Launch Microsoft Word on your Mac.

Step 2: Go to the "Review" menu located at the top.

Review tab macOS

Step 3: In the " Review " menu, select "Read Aloud."

Read Aloud macOS

Step 4: Sit back and listen as Microsoft Word reads your document aloud.

Type 3: Web

Access the Read Aloud feature on the web version of Microsoft Word. Follow this straightforward tutorial with images to start listening to your documents online.

Step 1: Open your web browser and navigate to the Microsoft Office web version.

Word web version

Step 2: Log in to your Microsoft account and access your Word document.

Step 3: Click on the "Review" tab in the top menu.

Step 4:A drop-down menu will appear; choose “Read Aloud.”

Read Aloud on web

Step 5: Your document will now be read aloud by Microsoft Word.

Type 4: Office for iOS

Enjoy listening to Word documents on your iOS device. Follow this quick guide with images to activate the Read Aloud feature on Microsoft Word for iOS.

Step 1: Launch the Microsoft Word app on your iOS device.

Word on IOS device

Step 2: Open the document you wish to listen to.

Step 3: In the top right corner, click the three dots (...).

Step 4: Go to the menu and choose “Read Aloud.”

Read Aloud function

Step 5: Microsoft Word will begin reading your document aloud.

Type 5: Office for Android

Android users, listen to your Word documents on the go. This brief tutorial with images will show you how to enable the Read Aloud feature on Microsoft Word for Android.

Step 1: Open the Microsoft Word app on your Android device.

Step 2: Access the document you want to listen to.

Step 3: In the top right corner, click the three dots (...).

three dots button

Step 4: Choose "Read Aloud" from the options provided.

Read Aloud button

Step 5: Sit back and enjoy as Microsoft Word reads your document aloud.

document aloud.

With the Speak Text-to-Speech feature, listening to your Microsoft Word documents is easy and convenient across various platforms. Embrace the power of audio while editing, proofreading, or simply enjoying your written content in a whole new way.

Part 3: Best Free Alternative to Microsoft Office - WPS Office

WPS Office logo

Looking for a free alternative to edit Microsoft Office files? WPS Office is your solution! It's a powerful office suite that allows you to open, create, edit, and save Word, Excel, and PowerPoint files without any cost. Plus, it's fully compatible with both Windows and Mac systems, providing a seamless experience for users.

Steps to Edit Word/Excel/PowerPoint in WPS Office:

Step 1. Download and Install WPS Office for your system.

WPS Office icon

Step 2. Open WPS Office and create a new document or open an existing Microsoft Office file.

Step 3. Edit the document using WPS Office's intuitive tools.

WPS Office Function

Step 4. Save your changes in the desired format (e.g., .docx, .xlsx, .pptx).

WPS Office file format

Step 5. Export or share the edited document easily.

Export and share function

With WPS Office, you can unleash your creativity and productivity without any cost. Its seamless compatibility with Microsoft Office files makes it a perfect choice for hassle-free editing on both Windows and Mac platforms.

Downloading WPS Office is quick and easy. Follow these simple steps:

Step 1: Go to the official WPS Office website at [https://www.wps.com/].

Step 2: Look for the "Download" or "Get WPS Office" button on the website's homepage.

Download WPS

Step 3: To start the download, click on the button.

Step 4: Choose the appropriate version for your device (Windows, macOS, Android, or iOS).

Step 5: Wait for the download to complete. The time may vary based on your internet connection speed.

File WPS

Step 6: Once the download is finished, open the installation file.

Step 7: Follow the on-screen instructions to install WPS Office on your device.

WPS installing

Step 8: Launch WPS Office after installation.

Launch WPS Office

Congratulations! WPS Office has been successfully downloaded and installed.. Start enjoying the convenience and power of this modern office suite for all your document needs.

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FAQs about the Read Aloud Feature in Microsoft Word

Q1: How to add new voices to the Read Aloud feature in MS?

To add new voices to the Read Aloud feature in Microsoft Word, follow these simple steps:

Step 1. Access Windows Settings.

Step 2. Go to Time & Language.

Step 3. Select Language & Region.

Step 4. Add a New Language and install the language pack.

Step 5. Choose Voice Options and install Text-to-Speech.

Step 6. Change voice settings in Speech settings.

Step 7. Test the new voice by using Read Aloud in Microsoft Word.

With these straightforward instructions, you can enhance your Read Aloud experience with new voices in no time.

Q2: What if the Read Aloud feature suddenly stops working in Microsoft Word?

If the Read Aloud feature suddenly stops working in Microsoft Word, try these simple solutions:

Step 1. Close and reopen Word.

Step 2. Check the Read Aloud button.

Step 3. Update Microsoft Word.

Step 4. Enable Text-to-Speech in Accessibility settings.

Step 5. Restart your computer.

Step 6. Disable conflicting add-ins.

Step 7. Test with a different document.

Step 8. Reinstall Microsoft Office if needed.

Get assistance from Microsoft support if the problem continues.

Q3: Will the Read Aloud feature do harm to document privacy?

No, the Read Aloud feature in Microsoft Word does not harm document privacy. It operates locally on your device and does not access or transmit any data externally. Your documents remain secure and private when using this feature.

Summary

Enabling the Read Aloud feature in Microsoft Word empowers users to listen to documents, optimizing productivity and accessibility. WPS Office offers a free, fully compatible alternative to Microsoft Office, making document editing and creation seamless and convenient. Embrace the power of text-to-speech technology and the versatility of WPS Office for a more efficient document experience.


15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.