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How to Insert Signature in Word Android [Step-by-Step]

January 19, 2024 1.7K views

People often need to sign important documents on their Android devices when on the go. However, many don't know how to insert a signature in Word on their Android phone or tablet. In this tutorial, we will provide detailed instructions on inserting electronic and handwritten signatures into Word documents on Android. Whether you need to sign a contract, approve a document, or add your signature to a form, this guide has you covered.

Why You Might Need to Sign a Word Document for Android

Signing documents digitally has become very common in both personal and professional settings. Here are some of the main reasons you may need to insert a signature in a Word doc on your Android device:

  • Signing Contracts - Many important agreements and contracts now require an e-signature for approval and consent. This includes employment contracts, vendor agreements, sales contracts, and more.

  • Approving Documents - Managers and executives often need to sign or approve various Word docs like policies, plans, financial reports, and proposals. Doing this digitally from a mobile device saves time.

  • Forms - From tax forms to insurance paperwork, many necessary forms require your signature. Signing electronically eliminates the need to print, sign, and scan back.

  • Legal Documents - Signatures are often needed on legal documents like affidavits, sworn statements, and declarations. Digital signatures help make the process faster and more efficient.

  • Workflow Efficiency - Routing documents for signatures digitally eliminates paperwork and speeds up workflow. This improves efficiency for both individuals and organizations.

So whether you simply need to sign your name or officially approve a document, inserting a digital signature in Word for Android is essential for personal and professional tasks. Now let's look at how to do it.

How to Insert a Signature in Word for Android

When working on Word documents on your Android phone or tablet, there are a couple of different options for adding your signature digitally:

Use a Signature App Like JSign

Third-party signature apps provide an easy way to add your handwritten signature or insert an electronic signature into Word docs. To sign a Word document on Android using jSign, follow these steps:

Step 1: Go to jSign website at: https://www.jsign.com/

Step 2: Log into your jSign account.

“sign in jSign”


Step 3: Click Choose file to select the Word document from your files.

“upload doc to jSign”

Step 4: Add yourself and any other signatories.

“add signatories”

Step 5: Insert signature placeholders.

“insert signature box”


Step 6: Customize your signature if needed.

“customize signatures in jSign”

Step 7: If necessary, set a due date or a reminder.

“add due date for signature”


Step 8: Click the Finish button on the top right corner.

“fisnish add signature in jSign”

Step 9: After that, a notification email will be sent to invite other individuals to sign the document.

“email reminder from jSign”

Step 10: Track the signing history.

“track signing history”

jSign offers features like blockchain-stamped e-signatures, real-time notifications, and a Certificate of Completion after signing. You can use jSign to insert a signature in Word on iPhone, iPad, or any device with an internet browser. However, a subscription fee is required after the 14-day free trial.

Use the Built-In Word Signature Tool

While the mobile version of Microsoft Word offers robust editing features, the ability to insert signatures is noticeably absent. However, users can manually sign Word documents on Android devices using the Draw tool.

Here are the steps to manually sign a document in Word for Android:

Step 1: Open the Word document you want to sign in the Android app.

Step 2: Tap on the Edit option in the bottom toolbar.

“edit button in word on android”

Step 3: Switch to Print Layout view by tapping the icon that looks like a page with text.

“switch to print layout”

Step 4: Tap the Home button and switch to the Draw tab.

“open Draw tab”

Step 5: Choose Draw with mouse or touch and Pen color, depending on your preference.

“draw your signature in word”

Step 6: Use your finger or an attached stylus to sign your name on the document.

“a drawn signature in word for android”

Step 7: When done, tap the 3-dot menu and choose Save or Save As to save the manually signed file.

Tips:

  • You can even insert a pre-capture signature in Word from an image. Insert picture via Insert > Picture > Photos/Camera.

While this method doesn't provide an official signature function, it does allow adding a recognizable handwritten signature to Word docs on an Android phone or tablet. The manual approach works reliably as a substitute for signing documents on the go.

Use the Handwritten Signature Feature in WPS Writer

WPS Office is a free mobile office suite for Android, including the WPS Writer word processor. It provides an easy way to insert handwritten digital signatures into Word documents without needing any third-party apps.

Follow these steps to add your signature in WPS Writer for Android:

Step 1: Open the Word document you want to sign in WPS Writer.

Step 2: Tap on the Tool icon in the bottom left corner

“Tools button in WPS Office”

Step 3: Switch to Insert tab and Tap on Signature.

“add Signature in WPS Office”


Step 4: Choose Create signature when prompted.

“Create Signature in WPS Office”

Step 5: In the blank area, use your finger to draw your signature. Tap Done when finished.

“Draw a signature in WPS Office”

Step 6: Your handwritten signature will automatically be inserted into the document.

“Signature in WPS Office”

Step 7: Tap the Save icon to save your signed Word file.

Note:

  • While digital signatures provide speed and convenience, only sign documents from trusted sources. Never insert an electronic signature on an agreement you haven't thoroughly reviewed or fully understood.

Best Alternative to Microsoft Office: WPS Office

WPS Office is a modern and powerful suite of office tools for Android devices. Its user-friendly interface and convenient functions make it accessible to users with varying proficiency levels.

“WPS office logo”

The app offers four productivity components: Writer, Spreadsheet, Presentation, and PDF, enabling efficient work on the go. Additionally, WPS Office includes a robust PDF toolkit, serving as a free PDF reader, editor, and converter.

“WPS Office for mobile home page”

The WPS Writer stands out as a free Word editor that facilitates easy creation, editing, saving, and sharing of documents. This software also allows fast and easy handwritten digital signatures. Signatures sync across devices to display correctly when docs are opened on other devices. WPS Office provides effective document creation and editing tools for free. It's an excellent option for students, professionals, and anyone looking for Office apps for their smartphones.

“WPS Writer features”

WPS Office supports seamless file syncing across popular cloud platforms like Google Drive, Evernote, and OneDrive. With support for 46 languages, including English, Hindi, Indonesian, Filipino, Japanese, Thai, and Spanish, WPS Office is designed to simplify busy work and enhance productivity.

How to Download WPS Office Writer

Downloading the free WPS Office Writer app only takes a minute:

Step 1: Open the Google Play Store app on your Android device.

“Open Play Store”

Step 2: Search for WPS Office Writer.

“Search for WPS Office”

Step 3: Tap Install to download and install the free app.

Step 4: Once installed, open WPS Office to start creating and editing Word docs.

“Install WPS Office”

Step 5: You can either create a new document or choose from thousands of free templates provided by WPS Office team.

WPS Writer is a complete word-processing tool with convenient mobile features. You can download it for free on your Android smartphone or tablet. Signing documents with WPS Writer is much faster and easier than printing them, signing them, and scanning them back in. With just a few taps, you can securely sign important contracts, approvals, forms, and other documents.

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WPS Office- Free All-in-One Office Suite
  • Use Word, Excel, and PPT for FREE, No Ads.

  • Edit PDF files with the powerful PDF toolkit.

  • Microsoft-like interface. Easy to learn. 100% Compatibility.

  • Boost your productivity with WPS's abundant free Word, Excel, PPT, and CV templates.

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FAQs

How do you put multiple signatures on one document?

You can use Adobe Acrobat by opening the document, selecting File, and requesting signatures. Alternatively, PandaDoc offers an easy solution—log in, create a document, add signature fields, and send. iOS Mail users can sign PDFs by using the Markup icon in the preview.

How to Remove a Signature?

To eliminate a signature from a PDF using Adobe Acrobat, open the file, find the signature on the page, press Control, click the signature field, and choose Clear Signature. If the document isn't locked, you can edit or re-sign it. Alternatively, use Acrobat online services for browser-based editing.

How to insert a signature word on iOS?

To insert a signature word on iOS in Pages, tap a space on the page, access Document Setup through the three dots icon, and add your object. Format and adjust it, set opacity using the Style button, then lock it to prevent changes. Your signature will now appear on every page. For edits or removal, revisit Document Setup, unlock the object, make changes, and lock it again.

Summary

Signing documents digitally on your Android just got easier. With mobile apps like JSign and WPS Writer, you can insert handwritten e-signatures into Word files in seconds. WPS Office provides free mobile office apps, including an intuitive word processor with built-in signing. So download WPS Writer to securely and easily sign Word docs with your digital handwritten signature anytime, anywhere.


15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.