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How to Save Excel as PDF Without Cutting Off Data

August 1, 2023 13.2K views

Knowing how to save Excel as PDF without cutting off data is essential for anyone who needs to share their Excel spreadsheet with others. PDF format is widely used for sharing documents, and it ensures that the document appears the same way on any device. Being proficient in this skill can save time, effort, and frustration while maintaining data integrity.

How to Save Excel as PDF without Cutting off

Step # 1: Open the Excel file you want to save as a PDF in the WPS Office.

Step # 2: Click on the "File" tab in the top left corner of the screen.

Step # 3: Select "Export" from the dropdown menu.

Step # 4: Click on the "PDF" option from the list of available file types.

Step # 5: In the "PDF Export" window, make sure the "Entire Workbook" option is selected.

Step # 6: Click on the "Settings" button to adjust any additional options, such as page orientation, paper size, or compression level.

Step # 7: Click on the "Export" button to save the Excel file as a PDF.

Step # 8: Choose a location to save the file and give it a name, then click "Save."

WPS Office is a desktop software that is compatible with Windows, Mac, and Linux operating systems. It offers a user-friendly interface with intuitive tools to export Excel files as PDF without cutting off data. Its powerful PDF export engine ensures high-quality output, and the flexibility to customize settings make it a versatile option. It's also available as a mobile app for Android devices, providing similar functionality on-the-go. The ability to use WPS Office across multiple platforms and browsers makes it a convenient tool for exporting Excel files as PDF.

Save Excel as PDF without Cutting off Using WPS PDF Tools

Here are some typical PDF tools available in WPS Office for saving Excel as PDF without cutting off data:

  1. PDF Export Settings: WPS Office allows users to customize various PDF export settings, including page size, orientation, quality, and compression level. These options ensure that the final PDF file is optimized for sharing and viewing on different devices.

  2. PDF Encryption: WPS Office provides users with the option to encrypt their PDF files with a password. This feature adds an extra layer of security to the document, ensuring that only authorized users can access the data.

  3. Batch PDF Conversion: WPS Office also offers the ability to convert multiple Excel files to PDF at once, making it a time-efficient option for those who need to export large volumes of data. This feature ensures that all files are converted with the same settings, maintaining consistency across the documents.

WPS Office offers both online and offline versions for saving Excel as PDF without cutting off data. Users can convert Excel files to PDF while online or offline, ensuring flexibility and convenience. The tool can also convert other types of content, such as text, images, and pages, making it a versatile option. WPS Office also offers a subscription-based service for advanced features and cloud storage.

Advantages

  1. Customizable PDF Settings: WPS Office offers a range of PDF export settings, allowing users to customize their PDF files for optimal viewing on different devices.

  2. Compatibility: WPS Office is compatible with various platforms, including Windows, Mac, and Linux, ensuring seamless integration with different operating systems.

  3. User-Friendly Interface: WPS Office offers a user-friendly interface with intuitive tools for easy navigation and quick PDF conversion.

  4. Quality Output: WPS Office's powerful PDF export engine ensures high-quality output, with no cutting off of data.

  5. Cost-Effective: WPS Office offers a cost-effective solution for those who need to convert Excel files to PDF regularly. It's a more affordable option than other PDF conversion tools and comes with a range of advanced features at no additional cost.

Tips to Save Excel as PDF without Cutting off

Here are some tips for saving Excel as PDF without cutting off data using WPS Office tools:

  1. Check Page Margins: Before exporting the Excel file as a PDF, make sure to check the page margins in the Page Setup option. Adjusting the margins can help ensure that data is not cut off when exporting to PDF.

  2. Use "Fit to Page" Option: When exporting the Excel file to PDF, choose the "Fit to Page" option to ensure that the entire document fits within the printable area. This option can be found in the PDF Export window under the "Page" tab.

  3. Use PDF Preview: After exporting the Excel file to PDF, preview the file to ensure that all data is visible and that there are no formatting issues. If there are any issues, you can make adjustments and re-export the file until you are satisfied with the final PDF output.

FAQs on How to Save Excel as PDF without Cutting off

1. How do I ensure that my Excel data is not cut off when exporting to PDF using WPS Office?

Check the page margins in the Page Setup option and adjust them as needed. Use the "Fit to Page" option in the PDF Export window to ensure that the entire document fits within the printable area.

2. Can I customize the PDF export settings in WPS Office?

Yes, WPS Office offers customizable PDF export settings such as page size, orientation, quality, and compression level. You can adjust these settings to optimize the PDF output for different devices and viewing conditions.

Download WPS Office for a Free Trial

In conclusion, WPS Office provides a reliable and user-friendly solution for saving Excel files as PDF without cutting off data. With customizable PDF export settings, compatibility with multiple platforms, and affordable pricing, WPS Office is a great option for users looking for high-quality output and flexibility. I recommend WPS Office for saving Excel as PDF without cutting off data due to its customizable PDF settings, compatibility with multiple platforms, and user-friendly interface, providing quality output at a cost-effective price.

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.