How to Set Row 1 to Print on Every Page in Excel: Step-by-Step Guide

September 23, 2023 1.7K views

Setting up Excel to print row 1 on every page helps create organized and professional-looking spreadsheets. Whether you're working on financial reports, data analysis, or any other document type in Excel, having your headers on each page can improve readability and make your printed documents look more polished while scrolling. In this step-by-step guide, we'll walk you through setting header rows to print on every page in Excel.

How to Set Row 1 to Print on Every Page

Step 1: Navigate to the Page Layout tab in the Excel ribbon at the top of your screen.

Step 2: In the Page Setup group, click on the small arrow in the corner of the group. This will open the Page Setup dialog.

Step 3: In the Page Setup dialog box, click on the Sheet tab.

Step 4: Under the Print Titles section, click on the Rows to repeat at the top option. Then, select row 1 by clicking on the row number. Press Enter to confirm.

To check if row 1 is correctly set to print on every page, Press Ctrl+P to quickly open the Print Preview window. Your Excel sheet should now display row 1 at the top of every printed page.

How to Print Multiple Rows on Every Page

If you want to repeat header rows in Excel, you can follow the same steps as above, but instead of selecting only row 1, select the rows you want to repeat on each page.


You can quickly select multiple header rows in Excel by using one of the following methods:

  • Shift+Click: Click the first row number, hold "Shift," and click the last row number to select all rows between them.

  • Ctrl+Click: To select non-contiguous rows, simply hold down the "Ctrl" key (or "Cmd" key on Mac) and click on the row numbers.

How Can I Set Specific Rows & Columns to Repeat on Every Printed Page

Step 1: In the Page Setup dialog box, click on the Sheet tab.

Step 2: Under the Print Titles section, click on the Rows to repeat at top or Columns to repeat at left option. Select the rows or columns you want to repeat by clicking on the row or column number.

Step 3: Press Enter to confirm.

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Additional: How to Save Your Print Settings for Future Use

To avoid such headaches and ensure that your data always appears precisely as you designed it, it's crucial to protect your print settings in Excel. This simple yet effective measure can save you time and prevent the frustration of reformatting.

Step 1: Start by opening the Excel file for which you want to protect the print settings.

Step 2: In the top left corner of the Excel window, locate and click on the File tab.

Step 3: Within the left-hand menu, click on Info.

Step 4: Choose Protect Workbook from the top of the list.

Step 5: From the drop-down menu, choose Protect Current Sheet.

Step 6: This step is pivotal. Ensure that you check the box next to Protect worksheet and contents of locked cells.

Step 7: To save your changes, click on OK.

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1. How do I repeat Columns on every page?

Use Print Titles on the Page Layout tab to repeat Excel column headings on every printed page. Specify in the Page Setup dialog box.

2. Why is my Excel sheet not printing all rows?

If your Excel sheet isn't printing everything, it might be because you've set a specific print area that's leaving some things out. To fix this, you can either go to the Page Layout tab, click the Print Area, then choose Clear Print Area.

3. How do I print my Excel document in black and white only?

Use the Black and white option in the Page Setup dialog box to print your Excel document in black and white. Click Page Setup on the Page Layout tab, go to the Sheet tab, check the Black and white box, and click OK.

4. How can I print an Excel sheet without gridlines?

On both Windows and Mac, users can control the display of gridlines when printing. Access this option through the Page Layout tab, where you can select to either print or hide gridlines.


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