Catalog

How to Set Row 1 to Print on Every Page in Excel: Step-by-Step Guide

September 23, 2023 1.1K views

Setting up Excel to print row 1 on every page helps create organized and professional-looking spreadsheets. Whether you're working on financial reports, data analysis, or any other document type in Excel, having your headers on each page can improve readability and make your printed documents look more polished while scrolling. In this step-by-step guide, we'll walk you through setting header rows to print on every page in Excel.

How to Set Row 1 to Print on Every Page

Step 1: Navigate to the Page Layout tab in the Excel ribbon at the top of your screen.

Step 2: In the Page Setup group, click on the small arrow in the corner of the group. This will open the Page Setup dialog.

Step 3: In the Page Setup dialog box, click on the Sheet tab.

Step 4: Under the Print Titles section, click on the Rows to repeat at the top option. Then, select row 1 by clicking on the row number. Press Enter to confirm.

To check if row 1 is correctly set to print on every page, Press Ctrl+P to quickly open the Print Preview window. Your Excel sheet should now display row 1 at the top of every printed page.

How to Print Multiple Rows on Every Page

If you want to repeat header rows in Excel, you can follow the same steps as above, but instead of selecting only row 1, select the rows you want to repeat on each page.

Tips:

You can quickly select multiple header rows in Excel by using one of the following methods:

  • Shift+Click: Click the first row number, hold "Shift," and click the last row number to select all rows between them.

  • Ctrl+Click: To select non-contiguous rows, simply hold down the "Ctrl" key (or "Cmd" key on Mac) and click on the row numbers.

How Can I Set Specific Rows & Columns to Repeat on Every Printed Page

Step 1: In the Page Setup dialog box, click on the Sheet tab.

Step 2: Under the Print Titles section, click on the Rows to repeat at top or Columns to repeat at left option. Select the rows or columns you want to repeat by clicking on the row or column number.

Step 3: Press Enter to confirm.

Trustpilotstars4.8
Recommend WPS Spreadsheet
  • Use Word, Excel, and PPT for FREE, No Ads.

  • Same Excel Formula as Microsoft. Perfectly compatible with MS format.

  • Microsoft-like interface. Easy to learn. 100% Compatibility.

  • Boost your professional productivity by 10x with WPS's abundant free Excel templates.

5,820,008 User
avator
Algirdas Jasaitis
logo

Additional: How to Save Your Print Settings for Future Use

To avoid such headaches and ensure that your data always appears precisely as you designed it, it's crucial to protect your print settings in Excel. This simple yet effective measure can save you time and prevent the frustration of reformatting.

Step 1: Start by opening the Excel file for which you want to protect the print settings.

Step 2: In the top left corner of the Excel window, locate and click on the File tab.

Step 3: Within the left-hand menu, click on Info.

Step 4: Choose Protect Workbook from the top of the list.

Step 5: From the drop-down menu, choose Protect Current Sheet.

Step 6: This step is pivotal. Ensure that you check the box next to Protect worksheet and contents of locked cells.

Step 7: To save your changes, click on OK.

Best Excel Alternative - WPS Office

Regarding office software, Microsoft Office has long reigned as the undisputed champion. However, a formidable contender in the ring has been making waves in recent years - WPS Office. It is a free, feature-rich office suite that allows you to easily open, create, edit, and save Microsoft Office files.

This versatile software is compatible with Windows and Mac operating systems, making it a versatile choice for many users. Whether you're a student, a professional, or simply someone who needs powerful office tools without the hefty price tag, WPS Office has a lot to offer.

  • Cost-Effective Solution: WPS Office stands out due to its cost-effectiveness, making it an attractive option for budget-conscious users and organizations seeking to cut costs without sacrificing functionality, unlike the expensive Microsoft Office.

  • AI Functions: WPS Office seamlessly integrates AI functions, enhancing your work processes. From automated document formatting to intelligent spell-checking and grammar suggestions, our AI-powered features effortlessly help you create professional documents.

  • Robust PDF Capabilities: WPS Office is your all-in-one solution for PDF tasks. From creating to editing and converting PDF files, this software offers comprehensive capabilities, putting it on par with specialized PDF editors.

  • Abundance of Templates: WPS Office's comprehensive template store makes document creation a breeze. Regardless of your task – documents, spreadsheets, or presentations – you'll find a wide array of expertly crafted templates at your fingertips, taking your work to the next level.

  • Lightweight Performance: In contrast to the resource-intensive Microsoft Office suite, WPS Office stands out for its remarkable lightweight design. This ensures a seamless and efficient user experience, even when using older computer systems.

  • Seamless Collaboration: In the modern age of global connectivity, real-time document collaboration is not a choice but a requirement. Choose WPS Office for unparalleled online collaboration, ensuring seamless teamwork with colleagues or classmates, regardless of location.

  • Security and Stability: WPS Office prioritizes security and stability, guaranteeing the safety of your documents. Additionally, the software exhibits infrequent crashes or issues, enabling uninterrupted and worry-free work.

FAQs

1. How do I repeat Columns on every page?

Use Print Titles on the Page Layout tab to repeat Excel column headings on every printed page. Specify in the Page Setup dialog box.

2. Why is my Excel sheet not printing all rows?

If your Excel sheet isn't printing everything, it might be because you've set a specific print area that's leaving some things out. To fix this, you can either go to the Page Layout tab, click the Print Area, then choose Clear Print Area.

3. How do I print my Excel document in black and white only?

Use the Black and white option in the Page Setup dialog box to print your Excel document in black and white. Click Page Setup on the Page Layout tab, go to the Sheet tab, check the Black and white box, and click OK.

4. How can I print an Excel sheet without gridlines?

On both Windows and Mac, users can control the display of gridlines when printing. Access this option through the Page Layout tab, where you can select to either print or hide gridlines.

Summary

Revolutionize your document formatting and presentation with Excel's advanced printing capabilities, like the ability to print row 1 on every page. Our comprehensive guide is your roadmap to achieving excellence. For a more brilliant choice, consider WPS Office – it's budget-friendly and boasts a feature-rich interface with AI-powered functions, putting it at the forefront of the office suite arena. Embrace these tools, and you'll wield the power to make informed software decisions, elevating your productivity in the digital workspace.


15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.